Event Coordinator Job at Robert Half (Herndon)

New

Event Coordinator

Our Property Administrative Specialists play an important role in a number of vi...

Location

United States , Gaylord Pacific Resort & Convention Center

Salary:

27.75 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Create a safe workplace
Follow company policies and procedures
Uphold quality standards
Ensure professional uniform, personal appearance, and communications
Develop and maintain positive working relationships with other employees and departments
Support team to reach common goals
Listen and respond appropriately to the concerns of other employees
Report accidents, injuries, and unsafe work conditions to manager
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance
Stand, sit, or walk for an extended period of time

Job Responsibility

Prepare documents using word processing, spreadsheet, database, or presentation software
Serve as the point of contact for clients and vendors
Act as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event)

Fulltime

New

Event Coordinator

The Events Coordinator is responsible for the oversight or delegation of respons...

Location

United States , Huntsville

Salary:

Not provided

Aramark

Expiration Date

Until further notice

Requirements

Previous experience as a supervisor in a related role preferred
Previous experience as a server or in a food service role required
Demonstrates excellent customer service skills
Demonstrates excellent communication and interpersonal skills, both written and verbal
Requires ability to work independently with limited supervision
Working knowledge of food safety principles and procedures
Must be able to obtain a food safety certification
Must be available to work flexible hours including evenings and weekends

Job Responsibility

Schedules and assigns daily work assignments within a premium services operation
Oversees the completion of tasks within a catering, restaurant, or suites environment
Trains and guides staff on job duties, proper food safety and sanitation, customer service, etc.
Sets up work areas according to guest/client requests, banquet event orders, Aramark standards, etc.
Ensures service areas are maintained including replenishment of product, cleanliness, etc.
Provides excellent customer service, anticipating guests’ needs
Maintains a positive attitude towards guests, customers, clients, co-workers, etc.
Adheres to Aramark safety policies and procedures including proper food safety and sanitation
Ensures security of company assets

Fulltime

Event Coordinator

Meet group coordinator/host(ess) prior to functions, make introductions, and ens...

Location

Hungary , Budapest

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience
No supervisory experience
None

Job Responsibility

Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable
Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc
Respond to and try to fulfill any special banquet event arrangements
Follow up on special banquet event arrangements to ensure compliance
Follow all company and safety and security policies and procedures
report accidents, injuries, and unsafe work conditions to manager
and complete safety training and certifications
Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, and thank guests with genuine appreciation
Speak with others using clear and professional language, and answer telephones using appropriate etiquette

Fulltime

Event Coordinator

Our client, A global professional services firm, is seeking an Event Coordinator...

Location

United States , Reston

Salary:

27.00 - 31.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

2+ years of administrative, event, or conference support experience
Experience supporting meetings, events, or corporate environments
Experience with event tools (Cvent or similar) a plus
Ability to work independently and manage multiple priorities

Job Responsibility

Provide high-level administrative and event support for meetings and corporate events
Manage scheduling, conference rooms, and event logistics
Coordinate catering, AV, and materials for onsite events
Track budgets, expenses, and vendor invoices
Support onsite execution of meetings and high-visibility events
Maintain event documentation, files, and reports

What we offer

Free parking available

Fulltime

Event Coordinator

Amentum is seeking a seasoned, professional Event Coordinator with planning and ...

Location

United States , Camp H.M. Smith, Hawaii

Salary:

125000.00 - 160000.00 USD / Year

Amentum

Expiration Date

Until further notice

Requirements

Bachelor's degree from an accredited college or university or 8 years cumulative related experience in event coordination in lieu of degree
At least 5 years of experience in supporting government-sponsored events and coordinating meetings of varying sizes
Demonstrated experience managing medium-to-large-scale, multi-stakeholder events, preferably within a government or defense context
Demonstrated ability to adapt to changing requirements, manage last-minute changes, and troubleshoot issues during event planning and execution
Proficiency in Microsoft Office collaboration tools (SharePoint, MS Teams, Outlook, Excel, PowerPoint, Word, Planner)
Demonstrated exceptional written and oral communication skills sufficient to prepare and present findings, recommendations and original ideas or concepts
Experience working with senior government / military leadership independently under general direction and within a team environment during high-tempo operations
Knowledge and use of Artificial Intelligence (AI) Tools in support of government client objectives (e.g. *GPT, GenAI, AskSage, MAVEN, python, etc.)
Must possess strong attention to detail skills in all aspects of the event planning, tracking, and reporting process
Proven ability to maintain a professional and courteous attitude, even in a high-stress, fast-paced environment

Job Responsibility

Work closely with event Points of Contact (POCs) and all stakeholders to coordinate and track all event details, to include: meals, transportation, event set-up, lodging, media, security and access to the site, for all tasked INDOPACOM sponsored events, including the Pacific Operational Science & Technology Conference (POST) & the Information Forces Pacific Symposium (INFOPAC)
Provide planning support for other USINDOPACOM and S&T engagements and events
Coordinate with senior leadership, external organizations, and international partners to ensure alignment and successful event outcomes
Manage complex, multi-phase events with multiple stakeholders, adapting to evolving requirements and priorities
Navigate government event approval and funding processes, ensuring compliance with all relevant policies and procedures
Capture lessons learned and prepare post-event reports to support continuous improvement of future events
Communicate effectively, utilizing both written and verbal communication, to coordinate requirements with and report on status to government oversight points of contact
Work closely with other teams and organizations to plan and coordinate requirements to meet or exceed the customer’s expectations
Assist in trouble-shooting issues in planning and execution of events, as they arise, and identify and mitigate risks before they become issues
Utilize multiple computer systems and databases to fulfill requirements

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

Fulltime

Event Coordinator

We are looking for an Event Coordinator to support the planning and execution of...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience supporting or coordinating events in a detail-oriented setting
Demonstrated ability to manage guest check-in and provide courteous assistance to attendees and visitors
Strong organizational skills with the ability to handle multiple event tasks at the same time
Comfortable working on-site during live events and responding quickly to changing needs
Clear verbal communication skills and a detail-oriented, service-oriented approach
Ability to collaborate effectively with team members, vendors, and event participants

Job Responsibility

Organize event activities and support day-to-day planning to help ensure each program runs efficiently from setup through completion
Manage attendee check-in processes, greet guests professionally, and provide clear guidance upon arrival
Assist visitors on-site by answering questions, resolving minor issues, and directing them to the appropriate event areas
Coordinate with internal teams and vendors to maintain schedules, materials, and operational readiness for each event
Monitor event flow during live programs and make timely adjustments to support a seamless attendee experience
Prepare event spaces and confirm that signage, registration materials, and guest-facing resources are in place before opening
Track attendance details and communicate important updates to event stakeholders throughout the day

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Event Coordinator

Location

United States , Thousand Oaks

Salary:

70942.70 - 95981.30 USD / Year

Amgen

Expiration Date

Until further notice

Requirements

Bachelor’s degree
OR Associate’s degree and 4 years of engineering experience and/or event production experience
OR High school diploma / GED and 6 years of engineering experience and/or event production experience

Job Responsibility

Planning and execution of large-scale on campus events, virtual & hybrid events
Customer engagement, scheduling and day of event support
Interacting with a diverse group of important clients including our most senior executives as well as internal contacts at all levels

What we offer

Retirement and Savings Plan with generous company contributions
group medical, dental and vision coverage
life and disability insurance
flexible spending accounts
discretionary annual bonus program
Stock-based long-term incentives
Award-winning time-off plans
Flexible work models where possible

Fulltime

Event Coordinator

We are looking for a detail-oriented Event Coordinator to support daily meeting ...

Location

United States , Miramar

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency with Microsoft Office, including Outlook for calendar coordination and meeting scheduling
Strong organizational skills with the ability to manage multiple priorities and deadlines throughout the day
Effective verbal and written communication skills for working with employees, guests, and internal support teams
Comfort working in a busy onsite environment where plans may shift quickly and problem-solving is essential
Ability to perform physical tasks such as walking, standing, bending, reaching, and moving tables, chairs, or other furnishings
Capability to lift, push, pull, or carry items weighing up to 56 pounds as part of room setup and reconfiguration duties
Prior hospitality or event support experience is preferred, though not required

Job Responsibility

Oversee the daily scheduling of meetings and events across numerous conference rooms by maintaining accurate calendars and confirming booking activity in Outlook
Respond to incoming room requests, monitor reservation status, and follow up with organizers to secure complete and timely meeting details
Coordinate room preparation timelines to ensure each space is arranged according to event needs before attendees arrive
Partner with facilities or onsite support staff to adjust furniture layouts and make sure room configurations align with meeting requirements
Help prepare refreshment or beverage stations and support general event readiness for internal meetings and hosted gatherings
Reassign or reorganize room bookings when scheduling conflicts or space limitations arise, using sound judgment to minimize disruption
Track and manage equipment used for room changes and meeting support, ensuring items are available and returned appropriately
Assist mailroom and facilities teams with additional operational tasks as needed to support smooth day-to-day workplace functions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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