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Event Coordinator

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Legends Global

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Location:
United States , Kenner

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Category:
Hospitality and Tourism

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

ASM Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for Event Coordinator for ASM/Pontchartrain Center. The Event Coordinator meets with clients to identify particular needs to ensure successful event execution and develops coordination sheets to operations and engineering.

Job Responsibility:

  • Discuss and confirm with the client, either in person or on the phone, regarding all aspects of a particular contracted event
  • Produces an event coordination sheet that details event requirements, no later than three weeks prior to the scheduled event
  • Produces computer drawn floor plans detailing set-ups and requirements that comply with all life safety/fire codes and obtains fire marshal approval of same
  • Guides clients in preparation of events by interpreting and explaining contract provisions, policies and procedures
  • Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications and other relevant details
  • Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events
  • Follows-up on all client requests, concerns, and problems
  • Supervises and approves set-ups for events and works with clients to make necessary changes
  • Provides detailed recaps for events to ensure accurate invoicing and documentation of notable occurrences
  • Assists in training and scheduling of guest services and security personnel
  • Performs administrative duties including but not limited to distributing event coordination sheets and recaps
  • Prepare incident/accident reports accurately and as needed as MOD
  • Oversee and manage PT Guest Services and Security personnel for events
  • Works extended and/or irregular hours including nights, weekends, and holidays as needed
  • Acts as Manager on Duty for scheduled events
  • Performs other duties as required and assigned

Requirements:

  • Bachelor's Degree in Business, Public Administration, Recreation Administration, or a closely related field
  • Minimum of two years industry experience
  • Demonstrate knowledge of practices and procedures related to event coordination
  • Excellent organizational, planning and interpersonal skills
  • Good written and verbal skills
  • Ability to organize and prioritize multiple projects
  • Demonstrate problem solving and communication skills
  • Supervisory experience preferred
  • Professional presentation, appearance and work ethic
  • Working knowledge of computers and Microsoft computer software
  • Maintain an effective working relationship with clients, employees, exhibitors, patrons, and others encountered in the course of employment
  • Adhere to and enforce all laws, codes, ordinances, risk management, safety precautions and emergency procedures
  • Work effectively under pressure and/or stringent schedule and produce accurate results
  • Ability to work under limited supervision and to interact with all levels of staff, including management
  • Must have the physical ability to maneuver around the facility, at times, walking and/or standing up to 8-10 hours daily

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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