Event coordinator Job at Capital Vacations

Event coordinator

Capital Vacations

Location:
United States

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Administrative Coordinator is responsible for producing and distributing recurring operational reports, maintaining data accuracy across reporting tools, and supporting administrative functions, including travel coordination. This role requires strong Excel proficiency, a proactive and innovative mindset toward AI-enabled process improvements, and the ability to manage routine deliverables with consistency and attention to detail.

Job Responsibility:

Produce and distribute recurring operational reports
Maintain data accuracy across reporting tools
Support administrative functions, including travel coordination
Leverage AI tools to automate repetitive tasks and enhance reporting efficiency
Identify and propose innovative solutions to improve data accuracy, speed, and usability
Stay current on emerging AI capabilities relevant to operations and administrative functions
Use Microsoft Excel extensively for data analysis, reconciliation, and reporting
Apply formulas, pivot tables, lookups, and structured formatting to improve clarity and efficiency
Identify opportunities to streamline reporting through improved Excel workflows
Book and manage business travel arrangements, including flights, lodging, and itineraries
Ensure travel plans align with company policies, cost guidelines, and timelines
Provide general administrative support related to scheduling, coordination, and documentation
Pull, prepare, and distribute scheduled internal and external reports on a daily, weekly, and monthly basis
Ensure accuracy, completeness, and timeliness of all reporting outputs
Maintain standardized report templates and documentation
Coordinate with stakeholders to confirm report requirements and delivery timelines

Requirements:

Bachelor’s degree or equivalent experience in a related field
Minimum 2 years’ experience in the administrative field required
Minimum 6 months experience of supervisory experience in the administrative field required
Experience using AI tools for productivity or data-related tasks
Strong proficiency in Microsoft Excel
Experience pulling, organizing, and distributing reports
Understand how to develop and implement business strategies
High attention to detail and strong organizational skills
Proficient in time management
the ability to organize and manage multiple priorities
Ability to manage recurring deadlines with minimal supervision
Excellent customer service skills
Previous recruiting experience is preferred but not required
Experience in the timeshare industry is a significant plus
Ideal candidates must be open to relocating as opportunities arise
Exceptional communication and relationship-building abilities
Proficient in Microsoft Office Suite and applicant tracking systems (ATS)
A genuine enthusiasm for connecting talent with opportunities and contributing to a growing organization

Nice to have:

Prior operations, reporting, or administrative support experience
Familiarity with payroll, Concur, or performance reporting environments

What we offer:

Medical Insurance
Dental Insurance
Vision Insurance
Discounted Resort Stays
Paid Time Off
Life Insurance
Long-Term Disability
Professional Development
Competitive Compensation
Rapid Growth
Corporate Discounts
Exclusive Member Deals

Additional Information:

Job Posted:
January 16, 2026

Employment Type:

Fulltime

Work Type:

Remote work

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