Event Coordinator Job at Amgen (Thousand Oaks)

Event Coordinator

Amentum is seeking a seasoned, professional Event Coordinator with planning and ...

Location

United States , Camp H.M. Smith, Hawaii

Salary:

125000.00 - 160000.00 USD / Year

Amentum

Expiration Date

Until further notice

Requirements

Bachelor's degree from an accredited college or university or 8 years cumulative related experience in event coordination in lieu of degree
At least 5 years of experience in supporting government-sponsored events and coordinating meetings of varying sizes
Demonstrated experience managing medium-to-large-scale, multi-stakeholder events, preferably within a government or defense context
Demonstrated ability to adapt to changing requirements, manage last-minute changes, and troubleshoot issues during event planning and execution
Proficiency in Microsoft Office collaboration tools (SharePoint, MS Teams, Outlook, Excel, PowerPoint, Word, Planner)
Demonstrated exceptional written and oral communication skills sufficient to prepare and present findings, recommendations and original ideas or concepts
Experience working with senior government / military leadership independently under general direction and within a team environment during high-tempo operations
Knowledge and use of Artificial Intelligence (AI) Tools in support of government client objectives (e.g. *GPT, GenAI, AskSage, MAVEN, python, etc.)
Must possess strong attention to detail skills in all aspects of the event planning, tracking, and reporting process
Proven ability to maintain a professional and courteous attitude, even in a high-stress, fast-paced environment

Job Responsibility

Work closely with event Points of Contact (POCs) and all stakeholders to coordinate and track all event details, to include: meals, transportation, event set-up, lodging, media, security and access to the site, for all tasked INDOPACOM sponsored events, including the Pacific Operational Science & Technology Conference (POST) & the Information Forces Pacific Symposium (INFOPAC)
Provide planning support for other USINDOPACOM and S&T engagements and events
Coordinate with senior leadership, external organizations, and international partners to ensure alignment and successful event outcomes
Manage complex, multi-phase events with multiple stakeholders, adapting to evolving requirements and priorities
Navigate government event approval and funding processes, ensuring compliance with all relevant policies and procedures
Capture lessons learned and prepare post-event reports to support continuous improvement of future events
Communicate effectively, utilizing both written and verbal communication, to coordinate requirements with and report on status to government oversight points of contact
Work closely with other teams and organizations to plan and coordinate requirements to meet or exceed the customer’s expectations
Assist in trouble-shooting issues in planning and execution of events, as they arise, and identify and mitigate risks before they become issues
Utilize multiple computer systems and databases to fulfill requirements

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

Fulltime

New

Event Coordinator

We are looking for an Event Coordinator to support the planning and execution of...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience supporting or coordinating events in a detail-oriented setting
Demonstrated ability to manage guest check-in and provide courteous assistance to attendees and visitors
Strong organizational skills with the ability to handle multiple event tasks at the same time
Comfortable working on-site during live events and responding quickly to changing needs
Clear verbal communication skills and a detail-oriented, service-oriented approach
Ability to collaborate effectively with team members, vendors, and event participants

Job Responsibility

Organize event activities and support day-to-day planning to help ensure each program runs efficiently from setup through completion
Manage attendee check-in processes, greet guests professionally, and provide clear guidance upon arrival
Assist visitors on-site by answering questions, resolving minor issues, and directing them to the appropriate event areas
Coordinate with internal teams and vendors to maintain schedules, materials, and operational readiness for each event
Monitor event flow during live programs and make timely adjustments to support a seamless attendee experience
Prepare event spaces and confirm that signage, registration materials, and guest-facing resources are in place before opening
Track attendance details and communicate important updates to event stakeholders throughout the day

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Event Coordinator

We are looking for a detail-oriented Event Coordinator to support daily meeting ...

Location

United States , Miramar

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency with Microsoft Office, including Outlook for calendar coordination and meeting scheduling
Strong organizational skills with the ability to manage multiple priorities and deadlines throughout the day
Effective verbal and written communication skills for working with employees, guests, and internal support teams
Comfort working in a busy onsite environment where plans may shift quickly and problem-solving is essential
Ability to perform physical tasks such as walking, standing, bending, reaching, and moving tables, chairs, or other furnishings
Capability to lift, push, pull, or carry items weighing up to 56 pounds as part of room setup and reconfiguration duties
Prior hospitality or event support experience is preferred, though not required

Job Responsibility

Oversee the daily scheduling of meetings and events across numerous conference rooms by maintaining accurate calendars and confirming booking activity in Outlook
Respond to incoming room requests, monitor reservation status, and follow up with organizers to secure complete and timely meeting details
Coordinate room preparation timelines to ensure each space is arranged according to event needs before attendees arrive
Partner with facilities or onsite support staff to adjust furniture layouts and make sure room configurations align with meeting requirements
Help prepare refreshment or beverage stations and support general event readiness for internal meetings and hosted gatherings
Reassign or reorganize room bookings when scheduling conflicts or space limitations arise, using sound judgment to minimize disruption
Track and manage equipment used for room changes and meeting support, ensuring items are available and returned appropriately
Assist mailroom and facilities teams with additional operational tasks as needed to support smooth day-to-day workplace functions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Event Coordinator

The Event Planner is responsible for the day-to-day operations and activity on t...

Location

United States , Detroit

Salary:

25.00 - 28.00 USD / Hour

Myticas Consulting

Expiration Date

Until further notice

Requirements

Minimum 1 year of experience in Hospitality, Marketing, or Communications
Intermediate knowledge of conference/event planning and client service
Hands-on experience with audio visual (AV) equipment set-up and operation
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job Responsibility

Proactively supports the department and Senior Event Producers by answering phones, checking shared email boxes, handling inquiries for space, and checking availability in the Event Management System
Distributes and responds to inquiries accordingly and tracks feedback comments for leadership
Responsible for administrative duties that include, but are not limited to, coordination and distribution of various logistical reports, creating daily room signs, managing supply inventory, and ordering when necessary
Proactively assists Senior Event Producers with logistical details for larger and more complex events and may serve as a back-up liaison in their absence
Coordinates pre-event testing for AV and any necessary systems to ensure reliability and comfort level for clients

Event Coordinator

We are looking for a highly organized and detail-oriented Event Coordinator to p...

Location

Sweden , Stockholm

Salary:

Not provided

EnglishJobs.se

Expiration Date

Until further notice

Requirements

Degree in Event Management, Marketing, Communications, or a related field
Proven experience in event coordination, planning, or project management
Experience managing multiple events simultaneously
Familiarity with event management tools and registration platforms
Experience working with vendors and negotiating contracts

Job Responsibility

Plan, organize, and execute events such as conferences, seminars, workshops, and corporate gatherings
Develop event concepts, timelines, budgets, and project plans
Coordinate logistics including venue selection, catering, transportation, and accommodation
Liaise with vendors, suppliers, and partners to ensure smooth event delivery
Manage event registrations, communications, and attendee engagement activities
Oversee on-site event operations and troubleshoot issues in real time
Ensure all events align with brand guidelines and organizational objectives
Monitor budgets and track expenses to ensure cost-effective execution
Conduct post-event evaluations and gather feedback to improve future events
Support marketing and communications efforts related to events

What we offer

A dynamic and creative work environment
Opportunities to work on diverse and high-impact events
Professional development and growth opportunities
A collaborative and supportive team culture
Competitive compensation and benefits package

Fulltime

Event Coordinator

Our jobs aren’t just about serving guests during a banquet or event. Instead, we...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
Less than 1-year related work experience
No supervisory experience

Job Responsibility

Serving guests during a banquet or event
Building an experience that is memorable and unique
Making sure the event is well-executed from start to finish
Setting up or breaking down the materials
Transporting supplies
Taking orders
Interacting with guests
Creating a safe workplace
Following company policies and procedures
Upholding quality standards

Fulltime

Event Coordinator

The University of Wisconsin-Madison is a prestigious public research university ...

Location

United States , Madison

Salary:

Not provided

OysterLink

Expiration Date

Until further notice

Requirements

minimum of one year professional experience in event coordination and/or event management
experience working directly with customers and providing customer service in-person, via telephone, and/or via email
bachelor's degree preferred
ability to manage multiple priorities
strong communication skills
knowledge of event management software platforms preferred
familiarity with event management software platforms such as EMS, Mazevo, 25Live preferred
strong organizational skills and ability to manage multiple events and priorities simultaneously
excellent interpersonal communication skills with a customer service mindset
demonstrated ability to work collaboratively with a wide array of customers and stakeholders

Job Responsibility

Monitor and process event-related transactions and event data and records
greet customers and guests, assist with registration, answer questions, and refer complex issues to appropriate entities
communicate with customers to determine event details and requirements, evaluate requests, recommend service plans and pricing, and provide status updates
assist with planning and creation of promotional materials and resources for events
schedule logistics and secure resources for all aspects of events including space, vendors, and staff
coordinate details and resolve operational issues

What we offer

Paid Time Off
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
Retirement Plan
tax-advantaged savings accounts

Fulltime

Event Coordinator

We are looking for an Event Coordinator to support the planning and delivery of ...

Location

United States , Columbus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Marketing, Communications, Event Management, or a related field
At least 3 years of experience in event planning, marketing coordination, project management, or a similar function
Hands-on experience supporting both in-person and virtual events of varying size and complexity
Proficiency with Cvent and working knowledge of Microsoft Office applications
Strong organizational skills with the ability to manage multiple projects and details at the same time
Clear written and verbal communication skills with a collaborative approach to teamwork
Familiarity with budgeting, vendor coordination, and event-related administrative processes

Job Responsibility

Coordinate event logistics from early planning through post-event follow-up, including venue arrangements, lodging blocks, registration setup, and on-site support
Partner with internal stakeholders to define event objectives, track schedules, and help keep projects aligned with budget and delivery targets
Build and maintain event registration workflows using Cvent, ensuring accurate attendee information and a seamless participant experience
Work closely with marketing and communications teams to support promotional materials, event messaging, and audience outreach efforts
Assist with the execution of virtual event elements by collaborating with external production partners and internal teams
Manage vendor relationships by helping with sourcing, onboarding, contracting coordination, and ongoing communication throughout the event lifecycle
Support several event programs at once, balancing deadlines and priorities to ensure each initiative moves forward effectively
Contribute to post-event reporting by gathering feedback and performance data to identify improvements for future programs
Travel as needed, up to 25%, to assist with on-site coordination and live event delivery

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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