Event Coordinator Job at Robert Half (Sunnyvale)

Event Coordinator

Robert Half

Location:
United States , Sunnyvale

Category:
Hospitality and Tourism

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a skilled Event Planner to oversee the planning and execution of a high-profile annual Holiday Party. This large-scale event, hosted at a hotel venue, involves a significant budget and requires meticulous attention to detail from start to finish. As this is a long-term contract position, the selected candidate will be integral in managing logistics, vendor coordination, and ensuring the event meets the highest standards of quality and guest satisfaction.

Job Responsibility:

Plan and execute every aspect of the Holiday Party, utilizing existing project documentation as foundational resources
Coordinate closely with the internal planning team to ensure knowledge sharing and alignment throughout the project
Use Monday.com or similar project management tools to organize timelines, track deliverables, and communicate updates effectively
Manage all logistical aspects of the event, including vendor negotiations, décor, entertainment, catering, AV requirements, and guest arrangements
Maintain regular communication with the hotel to ensure all contractual agreements, including room bookings and food and beverage services, are fulfilled
Monitor and control the event budget, addressing potential issues proactively and ensuring accurate financial reporting
Ensure the event complies with company standards, procedures, and guest satisfaction expectations
Oversee on-site execution during the event, ensuring seamless coordination and timely issue resolution
Conduct post-event wrap-up activities, including debriefs and final reporting
Collaborate across teams to ensure the event aligns with organizational goals and delivers a memorable experience

Requirements:

At least 7 years of experience in event coordination, specifically with large-scale events and budgets exceeding $200,000
Proven track record of managing corporate or social events at hotel or conference venues
Proficiency in project management tools, with preference for experience using Monday.com
Exceptional organizational, communication, and negotiation skills
Ability to lead cross-functional teams and work collaboratively
Availability to work Monday through Friday, with flexibility to be on-site during the event
Detail-oriented and capable of managing multiple priorities under tight deadlines
Strong problem-solving skills and capacity to adapt to changing circumstances

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 13, 2026

Work Type:

On-site work

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