Event Coordinator, Host, Presenter Job at Urban Quest (Melbourne)

Events Coordinator

This is a 12-month fixed term contract covering maternity leave to start immedia...

Location

United Kingdom , Brentwood, Essex

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Educated to Degree level and/or possess a Marketing qualification
Proven experience in Marketing and Events Management
Advanced IT and social media skills
Familiarity with MS Dynamics as a CRM
Strong interpersonal and communication skills to engage effectively
Excellent writing and e-brief skills to convey messages clearly

Job Responsibility

Develop and launch an engaging annual programme of marketing events alongside local partners
Attend events to ensure everything runs like clockwork
Manage invitations, confirmations, and all related correspondence
Research, book, and coordinate venues and services, maintaining excellent communication
Oversee e-brief communications and local PR initiatives
Process invoices and manage budgets, negotiating terms when needed
Keep the CRM (MS Dynamics) system up-to-date and prepare insightful client invitation analyses
Coordinate relevant networking groups and create new networking opportunities
Attend external marketing events and host networking functions with enthusiasm
Schedule Partner and Director client lunches, presentations, and more

What we offer

Supportive environment that values your contributions and encourages professional growth

Fulltime

Operations Executive

We’re seeking a motivated and detail-oriented Operations Executive to join our g...

Location

United Kingdom , London

Salary:

Not provided

CloserStill Media

Expiration Date

Until further notice

Requirements

Strong interpersonal and communication skills (both written and verbal)
Highly organised and able to manage multiple projects simultaneously
Calm under pressure and confident dealing with suppliers, speakers, and senior stakeholders
A proactive, self-motivated problem solver with a “can-do” attitude
Keen attention to detail with a focus on exceptional customer service
Previous experience with AV coordination or event operations is highly desirable
1+ years of event experience

Job Responsibility

Act as the main liaison with venue teams pre-show, onsite, and post-event
Coordinate supplier relationships, including AV, entertainment, catering, and transport providers
Manage menu selections, branding placements, and signage requirements
Oversee all event logistics, including room layouts, accommodation, transport, and offsite dinners
Serve as the main point of contact for AV coordination before and during each event
Oversee PowerPoint presentations, ensuring all speaker slides are received, formatted, and ready for use
Liaise directly with speakers pre-show to collect bios, session titles, and presentation materials
Conduct pre-event tech checks with the AV team and speakers
Manage slide transitions, clickers, timers, and other AV requirements onsite
Troubleshoot any last-minute AV or speaker issues

Senior Events Service Manager

The Senior Events Service Manager at Grandlife Hotels executes all contracted ev...

Location

United States , New York

Salary:

95000.00 - 105000.00 USD / Year

Soho Grand Hotel

Expiration Date

Until further notice

Requirements

A high level of energy and passion for service, people and quality
Ability to work effectively under time constraints and deadlines
Able to work evenings and weekends/holidays as required
Experience with conference, meeting and production management
Excellent management, supervisory, and customer service skills
Must possess computer skills, including, but not limited to, use of Microsoft Word, Excel, and Tripleseat, Micros and All-seated a plus

Job Responsibility

Strong knowledge of various service styles and techniques. Ability to lead service staff in execution
Ensure all events maintain a first class and positive visual impact including ambiance, cleanliness, orderliness, décor and service flows
Coordinate and assist the Director of Events and Event Sales Manager with all catered events, to include meetings, receptions, press junkets, screenings etc
Attend walk-throughs with the Director of Catering and client pre-contract and confirmation, in the event of setup or production questions – as needed
Facilitate walk-throughs with clients that pertain to event setup, production and details post contract confirmation
Create and distribute diagrams customized for each event through All-Seated
Input event details for setup, deliveries, vendors, run-of-show and other logistics into Tripleseat system management database
Prepare BEO packets two weeks out for the weekly meetings and distribute to all the departments & catering captains
Attend Weekly BEO Meetings
Assist and oversee day of event setup and logistics with Event Captain, CSM, Event Sales Manager and Director of Events

What we offer

An opportunity to work with a fun team that feels more like a family
Workplace cafeteria
401k plans (With matching after 1 year)
Health insurance (medical, vision, dental, life and even IVF services included)
Paid time off for full time team members
Pet insurance
Team member rewards program
Discounted movie tickets and Broadway shows
Zip Car & gym discounts
Friends & family hotel discounts

Fulltime

Senior Events Service Manager

The Senior Events Service Manager at Grandlife Hotels executes all contracted ev...

Location

United States , New York

Salary:

95000.00 - 105000.00 USD / Year

The Roxy Hotel New York

Expiration Date

Until further notice

Requirements

A high level of energy and passion for service, people and quality
Ability to work effectively under time constraints and deadlines
Able to work evenings and weekends/holidays as required
Experience with conference, meeting and production management
Excellent management, supervisory, and customer service skills
Must possess computer skills, including, but not limited to, use of Microsoft Word, Excel, and Tripleseat, Micros and All-seated a plus

Job Responsibility

Strong knowledge of various service styles and techniques. Ability to lead service staff in execution
Ensure all events maintain a first class and positive visual impact including ambiance, cleanliness, orderliness, décor and service flows
Coordinate and assist the Director of Events and Event Sales Manager with all catered events, to include meetings, receptions, press junkets, screenings etc
Attend walk-throughs with the Director of Catering and client pre-contract and confirmation, in the event of setup or production questions – as needed
Facilitate walk-throughs with clients that pertain to event setup, production and details post contract confirmation
Create and distribute diagrams customized for each event through All-Seated
Input event details for setup, deliveries, vendors, run-of-show and other logistics into Tripleseat system management database
Prepare BEO packets two weeks out for the weekly meetings and distribute to all the departments & catering captains
Attend Weekly BEO Meetings
Assist and oversee day of event setup and logistics with Event Captain, CSM, Event Sales Manager and Director of Events

What we offer

An opportunity to work with a fun team that feels more like a family
Workplace cafeteria
401k plans (With matching after 1 year)
Health insurance (medical, vision, dental, life and even IVF services included)
Paid time off for full time team members
Pet insurance
Team member rewards program
Discounted movie tickets and Broadway shows
Zip Car & gym discounts
Friends & family hotel discounts

Fulltime

New

Senior Event Producer

Convene Hospitality Group (CHG) operates a global portfolio of lifestyle brands ...

Location

United States , New York

Salary:

100000.00 - 105000.00 USD / Year

Convene

Expiration Date

Until further notice

Requirements

6–8+ years in event planning/production with significant exposure to large-scale corporate or experiential events
Proven success as a client-facing lead with strong relationship management skills
demonstrated ability to anticipate client needs, offer proactive solutions, and drive achievement of KPIs
Experience managing and developing event staff (Event Coordinators, Event Producers, or equivalent), setting priorities, allocating resources, providing feedback, and fostering a collaborative, high-performance culture
Prior experience managing programs involving multiple vendors and cross-functional teams, supported by an established network of trusted event vendors and partners
Proven ability to manage relationships with outside catering partners to ensure seamless service and guest experience
Baseline understanding of event AV production (power, rigging, lighting, sound) and familiarity with AV/production workflows
able to collaborate effectively with technical teams and interpret CAD/technical diagrams (hands-on operation not required)
Experience with CRM/event systems (Salesforce) and diagramming tools (Social Tables, AllSeated
CAD a plus)

Job Responsibility

Partner with Sales to support the contracting and client onboarding process
Host client kick-off calls, discovery meetings, and pre-production milestones
Lead discovery and planning sessions, developing timelines, run-of-show documents, and converting client documentation into venue-standard files
Provide strategic and consultative guidance to clients
Maximize revenue opportunities by identifying appropriate upsells and integrating strategic partners
Lead, coach, and develop Event Coordinators and Event Producer
Serve as a point of escalation and mentorship for your team
Help create SOPs for events with stakeholders
Guide clients through all stages of the NYC permit process
Coordinate with Convene’s preferred catering partner to finalize inventory needs and service timing

What we offer

Day-one health coverage for you and your family
24/7 virtual care
Emotional well-being support
Fertility & family planning benefits
Generous PTO
Your birthday off
Paid parental leave
Year-end holiday closure
401K with company match
Support for education, courses, and certifications

Fulltime

Freelance Event Specialist

Visit.org is looking for an experienced, responsible, and driven Freelance Event...

Location

India , Gurgaon

Salary:

Not provided

Visit org

Expiration Date

Until further notice

Requirements

Fluency in English and strong communication skills
Based in Gurgaon, India
Schedule flexibility with availability to work on a contract per-event basis, as needed
Experience in complex, large-scale events and smaller executive-level intimate events
Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
Resourcefulness, have the ability to exhibit grace under pressure and be solutions-minded in ambiguous situations
Quick thinker — in the life of events, we have a back-up plan for the back-up plan
you can problem-solve on the fly
Self-starter who is organized and detail-oriented
You love building relationships with customers and enjoy customer service

Job Responsibility

Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
Be the Visit.org representative, leader, and problem solver at events
Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
Manage check-in process for in-person events
providing a warm and friendly welcome to guests
Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
Send consistent updates, photos, and videos to Events Team throughout event
Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center

Brand Activation Manager

Are you passionate about marketing and turning global campaigns into impactful l...

Location

United States , New York

Salary:

76000.00 USD / Year

Human8

Expiration Date

Until further notice

Requirements

Bachelor’s degree or higher
Minimum 3 years of marketing experience with a diverse skill set
Strong relationship-building and problem-solving skills
Excellent project management capabilities – setting clear goals, creating timelines and ensuring smooth execution

Job Responsibility

Regional strategy & planning: Co-develop US marketing plans with the Head of Growth and Regional Managing Director, ensuring alignment with global direction
Define campaign goals and identify relevant opportunities, channels and tactics for regional brand activation (e.g., networking, media relations)
Manage and track budgets effectively
Lead quarterly reporting meetings with key stakeholders to review activation performance and refine plans for upcoming quarters
Conduct regular check-ins with the US Managing Director
Campaign and event activation: For every marketing initiative, you’ll create a plan detailing the touchpoints to bring it to life
Owned events: Identify the need for owned (digital or in-person) events and align with the US Managing Director
Collaborate with Marketing team members to launch events successfully
Coordinate invitation management with Marketing Consultants
Schedule and host technical and content dry runs to prepare presenters

Fulltime

Executive Assistant

The primary focus of this position is to provide administrative support to an Ex...

Location

United States , West Hollywood

Salary:

Not provided

Digital Brand Architects

Expiration Date

Until further notice

Requirements

2-4 years of administrative experience in a related field (Talent Agency and/or Management, PR, Marketing)
Strong written, verbal, and visual presentation communication skills
Excellent interpersonal skills, ability to interact with all personality types and behaviors, flexibility and adaptability
Ability to work efficiently in a fast-paced environment with a high-volume email/workload
Proactive, organized and detail-oriented work style
Ability to work against deadlines
A passion for social media and an interest in developing talent relationships

Job Responsibility

Provide full administrative support to an Executive
Manage and maintain Executive calendar
Schedule meetings and calls for the Executive
Manage call sheets and meeting notes
Maintain internal database with talent data and trackers with contract and campaign status
Provide leadership to build relationships crucial to the success of the organization, and manage a variety of special projects for the Executive
Assist with travel arrangements, lodging, and meal planning as needed
Assist in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
Direct incoming calls and act as an information resource and host to clients
Coordinate and execute special company events

Fulltime

Event Coordinator, Host, Presenter

Urban Quest

Location:
Australia , Melbourne

Category:
Hospitality and Tourism

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 13, 2025

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