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Capital Vacations Logo Capital Vacations · Hospitality and Tourism

Event Coordinator- Field Package Sales

United States · Job Posted April 23, 2026
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Job Description

The Administrative Coordinator is responsible for producing and distributing recurring operational reports, maintaining data accuracy across reporting tools, and supporting administrative functions, including travel coordination. This role requires strong Excel proficiency, a proactive and innovative mindset toward AI-enabled process improvements, and the ability to manage routine deliverables with consistency and attention to detail.

Job Responsibility

  • Produce and distribute recurring operational reports
  • Maintain data accuracy across reporting tools
  • Support administrative functions, including travel coordination
  • Leverage AI tools to automate repetitive tasks and enhance reporting efficiency
  • Identify and propose innovative solutions to improve data accuracy, speed, and usability
  • Stay current on emerging AI capabilities
  • Use Microsoft Excel extensively for data analysis, reconciliation, and reporting
  • Apply formulas, pivot tables, lookups, and structured formatting
  • Identify opportunities to streamline reporting through improved Excel workflows
  • Book and manage business travel arrangements
  • Ensure travel plans align with company policies, cost guidelines, and timelines
  • Provide general administrative support related to scheduling, coordination, and documentation
  • Pull, prepare, and distribute scheduled internal and external reports on a daily, weekly, and monthly basis
  • Ensure accuracy, completeness, and timeliness of all reporting outputs
  • Maintain standardized report templates and documentation
  • Coordinate with stakeholders to confirm report requirements and delivery timelines

Requirements

  • Bachelor’s degree or equivalent experience in a related field
  • Minimum 2 years’ experience in the administrative field required
  • Minimum 6 months experience of supervisory experience in the administrative field required
  • Experience using AI tools for productivity or data-related tasks
  • Strong proficiency in Microsoft Excel
  • Experience pulling, organizing, and distributing reports
  • Understand how to develop and implement business strategies
  • High attention to detail and strong organizational skills
  • Proficient in time management
  • the ability to organize and manage multiple priorities
  • Ability to manage recurring deadlines with minimal supervision
  • Excellent customer service skills

Nice to have

  • Previous recruiting experience
  • Experience in the timeshare industry
  • Prior operations, reporting, or administrative support experience
  • Familiarity with payroll, Concur, or performance reporting environments

What we offer

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Discounted Resort Stays
  • Paid Time Off
  • Life Insurance
  • Long-Term Disability
  • Professional Development
  • Competitive Compensation
  • Rapid Growth
  • Corporate Discounts
  • Exclusive Member Deals
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