CrawlJobs Logo

Event Coordinator- Field Package Sales

capitalvacations.com Logo

Capital Vacations

Location Icon

Location:
United States

Category Icon
Category:
Hospitality and Tourism

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

The Administrative Coordinator is responsible for producing and distributing recurring operational reports, maintaining data accuracy across reporting tools, and supporting administrative functions, including travel coordination. This role requires strong Excel proficiency, a proactive and innovative mindset toward AI-enabled process improvements, and the ability to manage routine deliverables with consistency and attention to detail.

Job Responsibility:

  • Produce and distribute recurring operational reports
  • Maintain data accuracy across reporting tools
  • Support administrative functions, including travel coordination
  • Leverage AI tools to automate repetitive tasks and enhance reporting efficiency
  • Identify and propose innovative solutions to improve data accuracy, speed, and usability
  • Stay current on emerging AI capabilities
  • Use Microsoft Excel extensively for data analysis, reconciliation, and reporting
  • Apply formulas, pivot tables, lookups, and structured formatting
  • Identify opportunities to streamline reporting through improved Excel workflows
  • Book and manage business travel arrangements
  • Ensure travel plans align with company policies, cost guidelines, and timelines
  • Provide general administrative support related to scheduling, coordination, and documentation
  • Pull, prepare, and distribute scheduled internal and external reports on a daily, weekly, and monthly basis
  • Ensure accuracy, completeness, and timeliness of all reporting outputs
  • Maintain standardized report templates and documentation
  • Coordinate with stakeholders to confirm report requirements and delivery timelines

Requirements:

  • Bachelor’s degree or equivalent experience in a related field
  • Minimum 2 years’ experience in the administrative field required
  • Minimum 6 months experience of supervisory experience in the administrative field required
  • Experience using AI tools for productivity or data-related tasks
  • Strong proficiency in Microsoft Excel
  • Experience pulling, organizing, and distributing reports
  • Understand how to develop and implement business strategies
  • High attention to detail and strong organizational skills
  • Proficient in time management
  • the ability to organize and manage multiple priorities
  • Ability to manage recurring deadlines with minimal supervision
  • Excellent customer service skills

Nice to have:

  • Previous recruiting experience
  • Experience in the timeshare industry
  • Prior operations, reporting, or administrative support experience
  • Familiarity with payroll, Concur, or performance reporting environments
What we offer:
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Discounted Resort Stays
  • Paid Time Off
  • Life Insurance
  • Long-Term Disability
  • Professional Development
  • Competitive Compensation
  • Rapid Growth
  • Corporate Discounts
  • Exclusive Member Deals

Additional Information:

Job Posted:
April 23, 2026

Employment Type:
Fulltime
Work Type:
Remote work
Icon
Capital Vacations - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Event Coordinator- Field Package Sales

Special Event Coordinator

Under immediate supervision, this position is responsible for assisting the Dire...
Location
Location
United States , El Paso
Salary
Salary:
Not provided
legendsglobal.com Logo
Legends Global
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School diploma or equivalent required
  • course work in event management, hospitality, recreational, or a related field preferred
  • 2-4 years related experience in event coordination, customer service or hospitality is a plus
  • Excellent communication and interpersonal skills
  • Strong organizational and Time management skills
  • Ability to work flexible hours, as needed, which may include nights, weekends or holidays
  • Ability to lift and carry up to 50 pounds
  • Must have a valid driver’s license
Job Responsibility
Job Responsibility
  • Reports to Director of Tourism Development & Strategic Alliances
  • Executing logistics, vendor Relations, & marketing duties
  • Assists with overall plan and concept of events
  • Assists in creating sponsorship presentations
  • Assists in coordinating sponsorship execution
  • Works to follow event budgets
  • Executes administrative duties, miscellaneous
  • Coordinates volunteer groups, charity groups, artists, & entertainers at events
  • Research and books special features to enhance event atmosphere/experience
  • Seeks and sells booth space to retail, arts, and craft vendors
  • Parttime
Read More
Arrow Right

Wedding and Event Coordinator

Revere Golf Club is a distinguished public golf club located in Henderson, Nevad...
Location
Location
United States , North Las Vegas
Salary
Salary:
57500.00 - 70000.00 USD / Year
oysterlink.com Logo
OysterLink
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in event planning and event management
  • strong communication and customer service skills
  • sales experience including client relationship building and upselling
  • highly organized with strong attention to detail
  • ability to multitask and manage multiple events and deadlines
  • flexible schedule including evenings, weekends, and holidays
  • experience with event management or booking software is a plus
  • Bachelor's degree in Hospitality Management, Event Planning, or related field preferred
Job Responsibility
Job Responsibility
  • Serve as the primary point of contact for wedding and event clients
  • plan, organize, and execute weddings and special events
  • manage client tastings and menu consultations
  • coordinate vendors including DJs, florists, photographers, and decor providers
  • be on-site for weddings and major events to ensure smooth execution
  • work closely with the Banquet Manager and food and beverage team
  • finalize BEOs with client sign-off no later than 10 days prior to the event
  • prepare and distribute a weekly event packet to all operating departments
  • conduct site tours and planning meetings with clients
  • upsell event packages, food and beverage options, and enhancements
What we offer
What we offer
  • Commission opportunities
  • Scenic venue
  • Award-winning venue
  • Collaborative team environment
  • growth potential
  • Fulltime
Read More
Arrow Right

Events and Field Marketing Manager

As the Events & Field Marketing Manager, you will be responsible for driving Sky...
Location
Location
United States , Dallas; Austin
Salary
Salary:
110000.00 - 125000.00 USD / Year
skyhighsecurity.com Logo
Skyhigh Security
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3-5 years of previous B2B event management experience (preferably in a high-growth technology company environment)
  • Demonstrated success in event management or project management
  • Willingness to travel and ability to work with minimal supervision
  • Superior written and verbal communication skills with an innate attention to detail
  • Ability to manage time and multiple priorities to deliver high quality deliverables
  • Experience working with global stakeholders
  • Experience working in a fast-paced and highly cross-functional organization
  • Proven experience and success in planning and delivering digital events
Job Responsibility
Job Responsibility
  • Implement and manage corporate, regional, and partner events, including scoping, logistics, promotion, budgeting, on-site coordination, and post-event follow up
  • Develop and execute quarterly regional marketing plans with a focus on events aligned with sales goals to drive demand and funnel velocity
  • Serve as the voice of the field, collecting and sharing insights to optimize messaging, campaigns, and events
  • Package and promote integrated campaigns to the field and channel partners
  • Manage project and budget for events and sponsorships including tactical plans, ongoing status reviews and post-event assessment with key stakeholders
  • Lead the planning and production of Skyhigh Security's virtual events and webinars
  • Plan, track and measure effectiveness with regard to all events and optimize accordingly as needed to ensure ROI
  • Collaborate cross functionally to ensure cohesion and alignment on objectives, messaging, and branding
What we offer
What we offer
  • Retirement Plans
  • Medical, Dental and Vision Coverage
  • Paid Time Off
  • Paid Parental Leave
  • Support for Community Involvement
  • Employee recognition program
  • 'Blast Talks' learning series
  • Team celebrations
  • Fulltime
Read More
Arrow Right

Account Executive, Group Sales

Our Group Sales team is at the heart of how we connect organizations, communitie...
Location
Location
United States , Chicago
Salary
Salary:
Not provided
The Second City
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3–5+ years of experience in group sales, event sales, hospitality, entertainment, or a closely related field
  • Demonstrated track record of meeting or exceeding sales targets
  • Demonstrated success in building group sales relationships specific to the Chicago social entertainment market (sports, theater, live music, festival events, etc.)
  • Demonstrated ability and enthusiasm for working autonomously in a fast-paced environment
  • can create internal sense of urgency to meet goals successfully
  • Exceptional interpersonal and communication skills
  • Strong organizational skills with the ability to manage a high volume of accounts and prospects simultaneously
  • Proficiency with CRM platforms and digital prospecting tools
  • comfort learning new technology quickly
  • Entrepreneurial mindset with the creativity to identify new opportunities and the persistence to pursue them
Job Responsibility
Job Responsibility
  • Create, manage, and grow new group sales opportunities, through consistent and creative out bounding efforts
  • Develop and execute seasonal group sales campaigns aligned with the production calendar and organizational goals
  • Create customized proposals and group packages tailored to client needs, including private receptions, exclusive seating arrangements, and add-on experiences
  • Meet and exceed monthly, quarterly, and annual group sales revenue targets
  • Maintain meticulous CRM records tracking all prospect touchpoints, pipeline stages, and contract history
  • Coordinate with box office and operations teams to ensure seamless group booking experiences from sale through event night
  • Proactively manage renewals, follow-ups, and account retention to maximize repeat business
  • Represent The Second City at industry events, trade shows, and community gatherings to expand visibility and build new referral pipelines
  • Cultivate a strong personal network of event planners, HR professionals, hospitality contacts, tourism operators, and community leaders
  • Partner with Chicago-area destination management companies (DMCs), hotels, and convention bureaus to drive group traffic
  • Fulltime
Read More
Arrow Right

District Sales Coordinator

The District Sales Coordinator supports resort sales operations by assisting pro...
Location
Location
United States , Jensen Beach
Salary
Salary:
14.00 USD / Hour
suncommunities.com Logo
Sun Communities
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma or GED (Required)
  • 1 year in in a sales coordinator or in other administrative position (Required)
  • Must have a valid driver's license
  • Excellent problem solving skills
  • Excellent written and verbal communication skills
  • Strong customer service skills
  • Intermediate to advanced computer proficiency with the ability to use the Microsoft Office Suite, email, internet, and provide data entry in a timely and efficient manner
Job Responsibility
Job Responsibility
  • Greets and establishes rapport with guests, current and prospective residents
  • Provides prospects with appropriate information regarding the resort as requested
  • Performs general administrative functions such as answering phones, typing, copying, faxing, filing, and other duties as assigned
  • Assists with the preparation of marketing materials including brochures and flyers that pertain to homes for sale (new, pre-owned, and brokered homes), resort events, and other related materials as directed by their manager
  • Reviews new and pre-owned home listings, shows homes to prospective residents, and assists with rental applications at the discretion of the Resort/Sales Manager or Sales Supervisor
  • Shows prospective buyers new, pre-owned and brokered homes for sale in the district
  • Coordinates and manages the Lease Purchase Program (LPP), including submitting service requests and following up on repairs, leasing, renewals and LPP sale conversions
  • Refers all sales prospects to Resort/Sales Manager or Sales Supervisor, completes prospect card, and enters lead into NetSuite in a timely manner
  • Coordinates with the Underwriting department to obtain approvals on prospective resident applicants
  • tracks all approvals and denials
What we offer
What we offer
  • Comprehensive Medical and Prescription coverage with multiple plan designs so you can choose the plan that best meets the needs of you and your family
  • Comprehensive Dental Plan
  • Vision Plan
  • Voluntary Health and Dependent Care Reimbursement Accounts
  • Life and Accidental Death and Dismemberment Insurance
  • Short and Long-Term Disability Coverage
  • 401(k) Plan with Sun matching contribution
  • Get paid daily with DailyPay
  • Paid Parental Leave
  • Employee Assistance Program
  • Parttime
Read More
Arrow Right

Account Executive (Exhibitions & Events)

The Account Executive is responsible for driving sales and managing client relat...
Location
Location
Indonesia , Home Based
Salary
Salary:
Not provided
rxglobal.com Logo
RX Global
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Diploma or bachelor's degree in business, Marketing, Events Management, or related field
  • Strong sales, negotiation, and closing skills
  • Excellent communication and interpersonal abilities
  • Ability to manage multiple clients and projects simultaneously
  • Comfortable working in a fast-paced, deadline-driven environment
  • Proficiency in CRM tools and Microsoft Office
Job Responsibility
Job Responsibility
  • Sell exhibition booths, sponsorship packages, and related event services
  • Build and maintain strong relationships with exhibitors, sponsors, and partners
  • Serve as the main point of contact for clients before, during, and after events
  • Understand client objectives and recommend suitable exhibition solutions
  • Prepare proposals, quotations, and sales presentations
  • Negotiate contracts and close deals to meet revenue targets
  • Coordinate with internal teams (operations, marketing, design) to ensure successful event delivery
  • Assist clients with booth selection, setup requirements, and event logistics
  • Attend exhibitions and provide on-site support to clients
  • Gather feedback and identify opportunities for repeat business
  • Fulltime
Read More
Arrow Right

Director of Sales and Marketing

The Director of Sales & Marketing is responsible for developing and executing st...
Location
Location
United States , Minneapolis
Salary
Salary:
110000.00 - 120000.00 USD / Year
pyramidglobal.com Logo
Pyramid Global Hospitality
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in marketing, Business, Hospitality Management, or related field (required)
  • 5-7+ years of progressive sales and marketing experience in hospitality
  • 1-3+ years in a senior leadership role (Director-level preferred)
  • Experience in full-service, lifestyle, or urban hotels preferred
  • Proven success driving group, transient, and corporate revenue
  • Strong knowledge of revenue management principles
  • Proficiency with CRM and hotel systems (CI/TY)
  • Advanced reporting and forecasting skills
  • Digital marketing and campaign management experience
Job Responsibility
Job Responsibility
  • Develop and implement comprehensive sales strategies to drive transient, group, corporate, and leisure business
  • Establish annual and quarterly sales plans aligned with revenue and market share goals
  • Lead proactive prospecting, account development, and market segmentation efforts
  • Identify and capitalize on emerging market opportunities
  • Partner with Revenue Management to optimize pricing, inventory, and distribution strategies
  • Analyze market trends, competitor performance, and demand patterns
  • Drive ADR, RevPAR, and total revenue growth
  • Support contract negotiations and major account acquisition
  • Develop and execute integrated marketing plans, including digital, social, PR, and traditional media
  • Oversee brand compliance and positioning
What we offer
What we offer
  • comprehensive health insurance
  • retirement plans
  • paid time off
  • on-site wellness programs
  • local discounts
  • employee rates on hotel stays
  • ongoing training and development opportunities
  • Fulltime
Read More
Arrow Right

Senior Product Marketing Manager

You own customer storytelling for Airtable with the strategic mindset of a produ...
Location
Location
United States
Salary
Salary:
177000.00 - 277600.00 USD / Year
airtable.com Logo
Airtable
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years in product marketing, customer marketing, or technical content at B2B SaaS companies
  • Exceptional storytelling and writing for technical/business audiences
  • Daily AI tool user
  • Strong customer relationship skills and ability to extract stories through thoughtful questioning
  • Autonomous operator
  • Technical aptitude—learn platforms quickly and understand implementations
Job Responsibility
Job Responsibility
  • Identify and qualify high-impact AI use cases solving real business problems at scale
  • Conduct deep-dive customer interviews to understand workflows, challenges, and outcomes
  • Lead demo sessions where customers walk through their builds
  • Write focused stories that go deep on problem, AI-powered solution, and measurable outcomes
  • Produce demo videos
  • Use AI tools extensively to accelerate content creation
  • Build and manage our customer story database
  • Maintain searchable library tagged by use case, industry, AI features
  • Coordinate with Sales, CS, and PMM to identify which stories support campaigns
  • Own insights and iteration using engagement usage and pipeline data
What we offer
What we offer
  • Benefits
  • Restricted stock units
  • Incentive compensation
  • Fulltime
Read More
Arrow Right