Event Associate Job at Legends Global (Oklahoma City)

Job Description

Legends Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Event Associate in Oklahoma City. Under general supervision, the Event Associate will act as the liaison between the facility and client, ensuring client requirements are met and facility rules, regulations, and policies are adhered to.

Job Responsibility

Manage private events at Legends Global OKC facility, Paycom Center
Supervise emergency/medical personnel, crowd control, ushers/ticket takers, and Police Officers as well as contract employees for events
Assist with special needs or requests for all front-of-house arrangements such as opening of house, late seating, clearing aisles, etc.
Coordinate with marketing department all media entry into the building before, during or immediately following events
File all personal injury and accident reports that may occur during events to the management office
Maintain the proper image and generate positive public relations with clients
Make immediate decisions and communicate with all users of the facility in an emergency situation
Inspect buildings and specific meeting areas to evaluate suitability for occupancy, considering such factors as air circulation, lighting, location, room size and specific event requirements
Ensure that the equipment, physical set-up and personnel provided meet the requirements of the event and the client's contractual agreement
Monitor performance of front of house staff including guest services, security, medical and event staff
Engage in decisions related to crowd management in a prompt and decisive manner during crisis situations
Work irregular schedule to ensure proper supervision of all assigned events
Carry out limited indirect supervisory responsibilities during events including directing work, addressing complaints, and resolving problems

Requirements

Facility management or event management experience preferred
Must be 18 years of age
Possess knowledge of building operations, maintenance, practices and safety requirements
Work independently, exercising judgment and initiative
Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment
Define problems, collect data, establish facts, and draw valid conclusions
Work effectively under pressure and/or stringent schedule and produce accurate results
Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
Possess excellent organizational skills
Follow oral and written instructions and communicate effectively with others in both oral and written form
Remain flexible and adjust to situations as they occur
Work in a fast-paced environment
May spend long hours walking, standing, or sitting while working
Ability to lift up to 50 lbs.
Manual dexterity - Regularly required to use hands to handle or feel
Visual acuity for review of computer monitors, contractual agreements, etc.
Ability to work irregular hours during events, including nights, weekends, and holidays
Proficient in Microsoft Office, Word, Excel, Outlook, and PowerPoint
Operate a personal computer using Windows and Microsoft Office software
Operate standard office equipment including copier, typewriter and fax machine

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Event Associate

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