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Event and Convention Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Anaheim

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Category:
Hospitality and Tourism

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an experienced Event and Convention Coordinator to join our team in Anaheim, California. In this long-term contract position (temp to hire), you will play a key role in planning, organizing, and ensuring the seamless execution of events and conventions. This is an exciting opportunity to collaborate with clients and partners to deliver exceptional experiences.

Job Responsibility:

  • Coordinate pre-convention planning meetings and manage Banquet Event Orders (BEOs) to align with client needs and event objectives
  • Develop detailed ground plans and schematics to ensure proper event setup and flow
  • Write comprehensive project justifications and scope documents for infrastructure updates and improvements
  • Create accurate audiovisual (AV) estimates based on client requirements and collaboration with catering sales teams
  • Review and interpret ground plans and schematics to guide event planning and execution
  • Utilize Microsoft Word, Excel, and Outlook to manage schedules, documentation, and communication
  • Oversee time-sensitive tasks, ensuring deadlines are met while handling multiple priorities effectively
  • Apply basic accounting principles to manage budgets and financial aspects of event coordination
  • Collaborate with catering sales partners and other stakeholders to ensure all event requirements are addressed
  • Support onsite event execution, addressing any last-minute adjustments or challenges

Requirements:

  • Proven ability to manage Banquet Event Orders (BEOs) and pre-convention planning processes
  • Experience in creating ground plans and schematics for events
  • Skilled in writing project justifications and defining scope documents for infrastructure updates
  • Proficiency in generating AV cost estimates based on client and partner input
  • Strong understanding of Microsoft Word, Excel, and Outlook for event management tasks
  • Excellent time management and multitasking abilities to handle multiple priorities
  • Basic accounting skills to manage budgets and financial records effectively
  • AA/AS degree or equivalent experience in event coordination or a related field
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 26, 2026

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