Event and Convention Coordinator Job at Solomon Page (Anaheim)

Event and Convention Coordinator

We are looking for an Event and Convention Coordinator to support the planning a...

Location

United States , Anaheim

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree or equivalent experience in event coordination, production, project support, or a related field
Experience working with live events, conventions, entertainment production, or venue-based operations
Ability to interpret event layouts, technical drawings, and schematic plans with accuracy
Working knowledge of audiovisual systems, including lighting, sound, video distribution, and show control environments
Familiarity with signal routing, fiber optic systems, and audio or video transmission methods
Proficiency with Microsoft Word, Excel, and Outlook for planning, documentation, and communication
Strong time management, problem-solving, and multitasking skills in fast-moving operational settings
Clear communication skills and the ability to work effectively with clients, partners, and cross-functional teams

Job Responsibility

Coordinate convention and event logistics from initial planning through on-site execution, ensuring timelines, operational needs, and client expectations are aligned
Prepare and manage banquet-related event documentation and contribute to pre-event planning sessions to confirm production and venue requirements
Develop floor layouts, event diagrams, and supporting schematics to communicate space usage and technical setup needs clearly
Build audiovisual cost estimates using client details and input from catering or sales partners to support accurate event planning
Draft scope summaries and business justifications for venue or infrastructure improvement projects when operational updates are needed
Troubleshoot technical and logistical issues during live events, responding quickly to keep programs running safely and efficiently
Collaborate with production, facility, and partner teams on lighting, audio, video, and show control requirements for event delivery
Track schedules, documentation, and budget-related details while coordinating several priorities across concurrent events

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Event and Convention Coordinator

We are looking for an experienced Event and Convention Coordinator to join our t...

Location

United States , Anaheim

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven ability to manage Banquet Event Orders (BEOs) and pre-convention planning processes
Experience in creating ground plans and schematics for events
Skilled in writing project justifications and defining scope documents for infrastructure updates
Proficiency in generating AV cost estimates based on client and partner input
Strong understanding of Microsoft Word, Excel, and Outlook for event management tasks
Excellent time management and multitasking abilities to handle multiple priorities
Basic accounting skills to manage budgets and financial records effectively
AA/AS degree or equivalent experience in event coordination or a related field

Job Responsibility

Coordinate pre-convention planning meetings and manage Banquet Event Orders (BEOs) to align with client needs and event objectives
Develop detailed ground plans and schematics to ensure proper event setup and flow
Write comprehensive project justifications and scope documents for infrastructure updates and improvements
Create accurate audiovisual (AV) estimates based on client requirements and collaboration with catering sales teams
Review and interpret ground plans and schematics to guide event planning and execution
Utilize Microsoft Word, Excel, and Outlook to manage schedules, documentation, and communication
Oversee time-sensitive tasks, ensuring deadlines are met while handling multiple priorities effectively
Apply basic accounting principles to manage budgets and financial aspects of event coordination
Collaborate with catering sales partners and other stakeholders to ensure all event requirements are addressed
Support onsite event execution, addressing any last-minute adjustments or challenges

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Event Coordinator

We are seeking an enthusiastic and detail-oriented Event Coordinator to join our...

Location

United States , Burbank

Salary:

28.00 - 30.00 USD / Hour

Software Resources

Expiration Date

Until further notice

Requirements

Schedules, budget, key meeting requirements, credentials, badges, logistics, on-site at the event, set up, break down
Highly organized with keen eye for detail
Will need to juggle multiple priorities
Discretion and good judgement is imperative, will be privy to confidential proprietary information
Experience managing large scale conferences or events
Must be able to stand for long periods

Job Responsibility

Create and maintain event planning documents including schedules, budgets and logistics
Collaborate with stakeholders to define event goals, themes, and objectives
Coordinate communication, asset requests, and materials as needed
Attend key meetings, take notes, contribute to the ideation processes, and ensure appropriate follow through of relevant action items discussed
Arrange credentials, accommodations, and general logistics for staff and participants
Assist managers with overseeing setup, teardown, and on-site operations during the convention
Assist managers with addressing any issues or emergencies that arise during the event
Some travel and non-traditional work hours may be required depending on business needs
Ability to maintain highly confidential information
Assist managers with routing materials for approval and other various tasks as needed

What we offer

medical, dental, and vision coverage
a 401(k) with company match
short-term disability
life insurance with AD&D

Fulltime

Sales Coordinator - Seattle Convention Center

The Catering Sales Coordinator coordinates through the entire cycle of a booked ...

Location

United States , Seattle

Salary:

26.00 - 32.00 USD / Hour

Aramark

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent
some college preferred
2+ years administrative support experience
Sales and/or food service support experience preferred
Strong attention to detail, organized, excellent time management skills
Excellent written and verbal interpersonal communication
Ability to work quickly, independently, and efficiently
Strong digital literacy in Excel, Outlook, Word and other Microsoft Office Suite or related programs as well as other databases and spreadsheet software

Job Responsibility

Daily pick up and sorting of mail between the Sales office and Aramark Operations
Maintains supplies inventory by checking stock to determining inventory level
anticipating needed supplies
placing orders for supplies with Purchaser
verifying receipt of supplies
Maintains service order revisions process for the daily department change sheet
Maintains and keeps current all sales documents, one-sheets, menus as needed
Coordinates Internal Events Functions including inputting into Momentus, and correspondence with internal contact, provides information by answering questions and requests
Maintains Momentus catering database, and input new resources and menus as needed
Maintains Momentus price list with updates as needed

What we offer

medical, dental, vision, and work/life resources
retirement savings plans like 401(k)
paid days off such as parental leave and disability coverage

Fulltime

Sales and Marketing Coordinator

This position is responsible for the development and implementation of sales and...

Location

United States , Shelby Township

Salary:

Not provided

KemperSports

Expiration Date

Until further notice

Requirements

BA or BS degree preferred
5 years applicable marketing, sales, and management experience, preferably in the youth sports or recreation industry
Demonstrated experience and capability in the areas of budget development, fiscal management, strategic planning, staff management, marketing, sales, public relations and community relations
Demonstrated quality written, verbal, and interpersonal communication skills
Ability to analyze and solve problems
efficiently handle multiple duties under pressure with minimal supervision
work flexible hours as required including nights/weekends
Positive attitude, professional manner and appearance in all situations

Job Responsibility

Develop and implement sales, marketing and public relations plans and strategies which serve to increase rounds played, promote a positive Company image, and maximize revenues according to overall fiscal and operational budgeted goals
Build relationships with media, hotels, convention contacts, youth and adult sports associations, civic organizations, etc. to promote leagues, camps, special events, open play, and tournaments
Develop and organize group outings, special events and tournaments and manage communication between departments to help ensure coordination of activities
Maintain positive relationships and communicate clearly, tactfully, and persuasively with employees, customers and outside contacts as applicable
Ensure that all employees, especially customer contact personnel, fully understand all pertinent details in order to maximize customer satisfaction
Monitor facility activities and make recommendations to improve customer service and/or operational efficiencies
Represent the Company in meetings and/or presentations with various clients, municipalities, and other outside agencies regarding the marketing related plans and strategies
Review and analyze internal and external market information, which reflects customer purchase, usage, and satisfaction with Company products and services
Monitor and track results of marketing and sales efforts, analyze budget variances and recommend revised action plans to achieve budgeted goals
Maintain knowledge of current and projected industry developments through continuous attention to marketing and youth and adult sports publications and organizations

Fulltime

Event Services Floor Coordinator

The Events Floor Coordinator will be the key liaison between the Event Managers ...

Location

United States , San Jose

Salary:

21.95 USD / Hour

Team San Jose

Expiration Date

Until further notice

Requirements

Any combination of training and experience equivalent to a Bachelor’s degree from an accredited college or university in Business Administration, Hospitality Management, or a related field
Experience in coordinating a variety of events in a large cultural, convention or entertainment facility
Knowledge of current crowd management and security practices
Knowledge of computer software including Windows, Outlook, Excel, PowerPoint
Knowledge of coordinating service requirements for a variety of trade, business, educational, theatrical, entertainment, industrial and recreation events
Ability to lead and direct others effectively
Ability to meet and work successfully with customers

Job Responsibility

Facilitating visitor flow and implementing crowd control throughout the building, both during regular hours and for special events & programs
Addressing and resolving visitor concerns and complaints and troubleshooting other issues on the floor
Ensures the quality levels of food & beverage items and maintains quality standards in production, services, facilities and client satisfaction
Meets with event planners to review event details, food orders, event agenda, decoration details, rentals, staffing and anything else that might be needed to be done to ensure a successful meeting or event
Responsible for the daily operations of the Conference floor, including providing support and guidance to fellow staff to ensure a successful and effective operation ending in a positive client experience
Helping control/direct visitors during emergencies or evacuations
Performing a variety of administrative tasks and other duties as assigned by Director
Routinely working weekends, holidays and frequent evenings

Parttime

Facility Cooperator - Event Set Up and Strike

Assist and support the Facility Department primarily, which is responsible for e...

Location

United States , Honolulu

Salary:

19.24 USD / Hour

Legends Global

Expiration Date

Until further notice

Requirements

Preferred minimum education level of: High School Diploma or its equivalency
Must be able to be lift/carry 51-100 pounds
Must be able to move about frequently and work in difficult positions. This includes frequent sitting, standing, walking, climbing, twisting/bending/stooping, reaching, use of fine finger movements, hand/eye coordination, pushing and pulling
Maintain a working knowledge of proper safety techniques, procedures and equipment
Demonstrated ability to follow departmental and company procedures accurately and efficiently
Must be able to work varied shifts, weekdays, weekends, holidays and additional hours as venue schedule requires
Must effectively adapt to a changing environment and direction to execute client and/or management needs
Must perform all duties with integrity and ensuring all company and department policies are adhered to
Must have the ability to work harmoniously in a team setting exhibiting the “Aloha Spirit” to fellow workers, guests, clients and the community so as to provide exceptional customer service while demonstrating behaviors that reflect the Hawai‘i Convention Center’s vision, mission statement and values

Job Responsibility

Performs room set up, tear down, changes and turns. Performs all changes as needed according to client needs and/or management direction
Participates in routine physical inventory under the direction of the management
Reports Facility damages to appropriate management teams, staff and departments
Perform routine checks and restoration of convention center amenities to ensure they are in good working order at all times
Completes general labor, projects and/or tasks relative to the overall maintenance, cleaning, and/or fixing of various areas and/or parts of the Convention Center building as Directed by management. These projects and/or tasks may be in assistance to various departments within the Hawai‘i Convention Center

Fulltime

Sales Specialist

JOB SUMMARY Provides sales support to the Sales organization, as well as indivi...

Location

Senegal , Dakar

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
4 years experience in the sales and marketing, guest services, front desk, or related professional area
2-year degree from an accredited university in Business Administration, Marketing, Hotel and Restaurant Management, or related major
2 years experience in the sales and marketing or related professional area

Job Responsibility

Provides sales support to the Sales organization, as well as individual hotels
Serves a bench function to account for staffing changes
Drives customer loyalty by delivering service excellence throughout each customer experience
Performs all duties of the Senior Sales Executive or Destination Sales Executive based on assignment due to absence/vacancy at the property
Achieves group revenue goals by responding to incoming group opportunities
Understands the overall market and knows how to sell against them
Closes the best opportunities for the property based on market conditions and property needs
Uses negotiating skills and creative selling abilities to close on business and negotiate contracts
Partners with Sales to identify new group/catering business and achieve personal and property revenue goals
Assists with selling, implementation and follow-through of group sales promotions

Fulltime

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Event and Convention Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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