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Event and Convention Coordinator

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Robert Half

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Location:
United States , Anaheim

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Category:
Hospitality and Tourism

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Event and Convention Coordinator to support the planning and execution of complex meetings, conventions, and live event operations in Anaheim, California. This Long-term Contract opportunity is ideal for someone who can balance client-facing coordination with technical event planning, ensuring each program is organized, well-documented, and delivered smoothly. The role calls for strong communication, sound judgment, and the ability to manage multiple priorities in a fast-paced production environment.

Job Responsibility:

  • Coordinate convention and event logistics from initial planning through on-site execution, ensuring timelines, operational needs, and client expectations are aligned
  • Prepare and manage banquet-related event documentation and contribute to pre-event planning sessions to confirm production and venue requirements
  • Develop floor layouts, event diagrams, and supporting schematics to communicate space usage and technical setup needs clearly
  • Build audiovisual cost estimates using client details and input from catering or sales partners to support accurate event planning
  • Draft scope summaries and business justifications for venue or infrastructure improvement projects when operational updates are needed
  • Troubleshoot technical and logistical issues during live events, responding quickly to keep programs running safely and efficiently
  • Collaborate with production, facility, and partner teams on lighting, audio, video, and show control requirements for event delivery
  • Track schedules, documentation, and budget-related details while coordinating several priorities across concurrent events

Requirements:

  • Associate degree or equivalent experience in event coordination, production, project support, or a related field
  • Experience working with live events, conventions, entertainment production, or venue-based operations
  • Ability to interpret event layouts, technical drawings, and schematic plans with accuracy
  • Working knowledge of audiovisual systems, including lighting, sound, video distribution, and show control environments
  • Familiarity with signal routing, fiber optic systems, and audio or video transmission methods
  • Proficiency with Microsoft Word, Excel, and Outlook for planning, documentation, and communication
  • Strong time management, problem-solving, and multitasking skills in fast-moving operational settings
  • Clear communication skills and the ability to work effectively with clients, partners, and cross-functional teams
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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