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Robert Half Logo Robert Half · Construction

Estimator

United States, San Diego · Job Posted May 28, 2026
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Job Description

A leading property management organization is seeking a detail-oriented and proactive Estimator to support project planning, procurement, and vendor coordination efforts across multiple active developments and maintenance initiatives. In this role, you will be responsible for reviewing project specifications, drawings, and scope documentation to ensure accurate cost estimating, efficient buyout processes, and timely procurement of materials and subcontracted services. The Estimator plays a critical role in ensuring projects are competitively bid, properly scoped, and successfully transitioned from preconstruction into execution.

Job Responsibility

  • Review project plans, drawings, and specifications to fully understand scope requirements and ensure accurate estimating and procurement planning
  • Develop and manage Requests for Quote (RFQs) and Requests for Proposal (RFPs) for materials, services, and subcontracted work
  • Solicit, track, and maintain ongoing communication with subcontractors and vendors to ensure timely and complete bid coverage
  • Actively follow up with vendors to confirm pricing, clarify scope, and secure complete and competitive bid submissions
  • Evaluate pricing proposals based on cost, quality, availability, reliability, and vendor performance history
  • Ensure full bid coverage is achieved prior to bid deadlines and support “bid day” coordination and analysis
  • Maintain bid tracking systems and ensure all relevant data is accurately entered and updated in internal tracking tools (e.g., bid spreadsheets or databases)
  • Identify scope gaps and develop RFIs and clarifications to support complete subcontractor participation
  • Participate in value engineering efforts to identify cost-saving opportunities without compromising project quality
  • Review requisition orders for accuracy, completeness, and alignment with project requirements
  • Collaborate closely with project management teams to transition awarded scopes and ensure seamless handoff of bid and buyout information
  • Monitor vendor commitments to ensure alignment with project schedules and delivery timelines
  • Support subcontractor selection and relationship development, including sourcing and qualifying new vendors
  • Maintain strong working relationships with suppliers and subcontractors to facilitate scheduling, deliveries, and issue resolution
  • Assist with tracking lead times, delivery schedules, and material availability to support project timelines
  • Coordinate invoice matching, review, and processing to ensure accuracy and alignment with purchase orders and vendor agreements
  • Support inventory tracking activities, including cycle counts and physical inventory audits as needed
  • Ensure proper documentation practices, including filing conventions and recordkeeping accuracy
  • Perform additional duties as assigned to support estimating, procurement, and project operations teams

Requirements

  • Experience with purchase orders, vendor coordination, and procurement tracking
  • Strong ability to manage lead times, deliveries, and vendor communications
  • Experience with invoice matching, review, and processing
  • Highly organized with the ability to manage multiple active projects simultaneously
  • Strong written and verbal communication skills, with the ability to professionally follow up with vendors and internal stakeholders
  • Exceptional attention to detail with strong numerical accuracy and documentation skills
  • Ability to quickly learn and adapt to company systems, procedures, and naming/filing conventions
  • Strong follow-through and accountability in a fast-paced, deadline-driven environment
  • Collaborative mindset with the ability to work effectively across project management, accounting, and field teams

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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