Estates & Facilities Administrator Job at Boden Group (West Midlands)

Estates Utilities Administrator

Estates Property Administrator – Utilities. 6 – 12 Months Fixed Contract. 37.5hr...

Location

United Kingdom , Leeds

Salary:

30000.00 GBP / Year

Horizon Care and Education Group

Expiration Date

December 22, 2026

Requirements

Strong organizational skills/attention to detail
Strong Microsoft Office skills
Strong administrative experience
Undertake personal development training where required
Any other duties relevant to the post as requested

Job Responsibility

Specialist Estates admin support function within Estates and Facilities Department, specifically for Utilities and other regular payments for properties in our portfolio
Other general administrative duties also expected
Collating, recording and maintain accurate records of utility and other data
Utilizing internal Salesforce software, Microsoft Office, emails and telephone calls
Responsible for ensuring correct and up to date information is shared
Having a dotted line into the central finance department, to ensure timely sharing of information
General Office administration

What we offer

Blue Light Card
Colleague referral scheme with cash rewards – earn up to £2500 per referral! *
Financial wellbeing service
Life Assurance
Tastecard - spectacular savings on dining, pizza, cinema tickets, supermarkets, and UK attractions!
Opportunity to progress in your career through our Education Academy, and ongoing training and professional development
Comprehensive and tailored induction programme including face-to-face training, online modules, shadowing, and local induction period
Face-to-face therapeutic training and support for all colleagues via our SHINE programme
Access to a wide range of free online courses for all colleagues on a variety of topics
Employee assistance programme – free, confidential support

Fulltime

Facilities Administrator

We are seeking a cheerful and professional Facilities Administrator to join our ...

Location

United Kingdom , Gravesend

Salary:

13.00 - 13.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills and attention to detail
Excellent communication and interpersonal abilities
A proactive and cheerful attitude
ready to tackle challenges with a smile
Previous experience in facilities management or administrative roles is a plus
Proficiency in Microsoft Office Suite and familiarity with facilities management software

Job Responsibility

To support the Estates Manager in managing the administration for the Estates facilities
To assist the team to manage contractors working on site
checking DBS compliance
arranging access
ensuring that the Code of Practice for Contractors has been completed and the required documents have been submitted
To obtain quotes
for essential repairs across the sites and to place orders as required
Liaising with contractors and staff to schedule in repair works
To ensure goods are ordered
delivered and invoices are processed

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Facilities Administrator

We are recruiting for a Facilities Administrator to work as part of a small team...

Location

United Kingdom , Leicester

Salary:

26000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Respond promptly to maintenance and repair requests from tenants or residents
Coordinate and oversee routine maintenance tasks such as cleaning, gardening, and communal lighting
Schedule and liaise with approved contractors for specialist works (e.g., plumbing, electrical, pest control)
Serve as the primary point of contact for all tenant and resident queries, issues, and complaints
Issue formal correspondence including notices, updates, and service-related communication
Organise and support resident meetings where required, maintaining a professional and approachable presence
Arrange access to properties for contractors, utility providers, and deliveries as necessary
Manage the secure issuance and replacement of property keys and access fobs
Ensure all managed estates are adequately and appropriately insured at all times
Handle insurance claims involving property damage, loss, or liability

Job Responsibility

Respond promptly to maintenance and repair requests from tenants or residents
Coordinate and oversee routine maintenance tasks such as cleaning, gardening, and communal lighting
Schedule and liaise with approved contractors for specialist works
Serve as the primary point of contact for all tenant and resident queries, issues, and complaints
Issue formal correspondence including notices, updates, and service-related communication
Organise and support resident meetings where required
Manage the secure issuance and replacement of property keys and access fobs
Ensure all managed estates are insured
Handle insurance claims involving property damage, loss, or liability
Monitor compliance with lease or tenancy terms

What we offer

Parking

Parttime

Sr. Administrative Assistant

Immediate opportunity for a Sr. Administrative Assistant in Norfolk, Virginia. I...

Location

United States , Norfolk, Virginia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in a similar role within the Real Estate Property/Facilities Management industry
Extensive proficiency with Microsoft Office and Adobe
Ability to design and manage Banner Ads for promotional purposes
Familiarity with Cisco Webex Meetings for efficient remote communication
Experience with Concur for travel and expense management
Knowledge of CRM systems for maintaining and improving customer relationships
Proficiency in About Time for effective time tracking and management
Understanding of Budget Processes to assist in financial planning and control
Strong Calendar Management skills to organize and schedule appointments
Excellent Communication skills for effective internal and external interactions

Job Responsibility

Efficient handling of incoming calls, screening inquiries, and welcoming visitors
Accurately process, maintain, and update customer credit records
Support the administrative team by stepping in during PTO, illness, and vacancies
Efficiently process administrative tasks such as printing, scanning, faxing, and filing documentation
Prepare and redline agreements like leases, renewals, modifications, terminations, and commissions, among others
Compose and circulate written and electronic correspondence related to the preparation, execution, and administration of agreements
Operate mailroom equipment when necessary and manage all aspects of monthly Sales, Leasing & Brokerage meetings
Utilize advanced knowledge of electronic office equipment and software including Office Suite, Internet, Adobe Acrobat, RingCentral, and others
Maintain and audit file setup and database entries, ensuring all data are organized and up to date
Provide general IT troubleshooting support and order office equipment as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Project Lead CRE

In the departments of the "Supporting Functions" you may not come into direct co...

Location

Germany , Berlin

Salary:

Not provided

ASML

Expiration Date

Until further notice

Requirements

Degree in (technical) business administration, architecture, construction management, engineering, or a comparable qualification
Several years of relevant project management experience in construction, renovation, and modernization of industrial or manufacturing facilities – ideally within a technical industry in the German market
Familiar with applicable quality standards and legal regulations
Comprehensive understanding of technical drawings and architectural concepts
Proficient in MS Project or comparable planning tools
Speak German and English fluently, with strong negotiation skills in both languages

Job Responsibility

Manage and actively drive projects of various scopes – from compact individual measures such as the modernization of technical systems or the implementation of targeted fire protection measures, to large-scale, strategically relevant construction projects with high technical complexity, such as new building constructions or the conversion of entire floors for high-tech production
Plan and implement the construction and conversion of cleanrooms
Ensure smooth project execution by coordinating external service providers and working closely with internal departments
Be responsible for resource management and the scope of construction projects
Execute technically complex, multidisciplinary projects in accordance with the internal Building Generation Process (BGP) of the CRE department

What we offer

Remuneration according to company collective agreement (with IG Metall) including 13th monthly salary and variable remuneration components
Collective working time: 35 hours/week
Flexible arrangement of your daily working hours (depending on the work area)
30 days of vacation
Reimbursement of moving expenses for you and your family (starting from 100 km distance)
Specific advanced training and development opportunities
Access to organized childcare and vacation care
Health and sports offers (e.g. subsidy for sports activities, health days, company doctor, free vaccinations, etc.)
Travel allowance for BVG company ticket or bicycle

Fulltime

Site Administrator

Site Administrator role ensuring facilities are the best they can be, playing a ...

Location

United Kingdom , Gravesend

Salary:

25856.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in facilities management or a related field
Strong organisational skills and attention to detail
Excellent communication and interpersonal skills
A proactive approach to problem-solving and a can-do attitude
A valid driving licence and the ability to travel as needed

Job Responsibility

Managing and maintaining the school estate, ensuring all areas are safe, clean, and operational
Overseeing maintenance schedules and coordinating repairs with contractors
Conducting regular inspections and assessments of the property
Liaising with staff, students, and external stakeholders to create a positive and functional environment
Implementing health and safety protocols to ensure compliance with regulations

What we offer

A chance to contribute to a positive educational experience for students
A friendly and welcoming team that values your input and ideas

Fulltime

Store Facility Coordinator I

The Store Facility Coordinator I is part of the (country) Real Estate Team and r...

Location

Italy , Assago

Salary:

Not provided

Action

Expiration Date

Until further notice

Requirements

Approximately 2 years service desk working experience
Local language, both verbal and written
English as an addition is a plus
Experience with different software systems / able to get quickly acquainted with new applications / system
Demonstrates a high level of pragmatism
Is very organised
Works efficiently and effectively, also when under time pressure
Works effectively with others to achieve common targets
Strong communicator

Job Responsibility

Answering, registering and processing Real Estate related tickets (questions, problems and/or complaints from internal and external stakeholders) in accordance with our internal service agreements, guidelines and procedures
Customer and supplier contact
Manage questions, problems and/or complaints from different internal and external stakeholders and ensure correct follow-up(s) until the notification has been fully processed
Answer questions and assist store employees in resolving problems and/or complaints (by telephone and e-mail)
Coordinate forwarded notifications to external suppliers, landlords and other internal departments. Requests services needed for store maintenance. When necessary, check contract agreements and debate with the service providers on the execution and timing. Coordinates these services to completion
Expertise
Coordinate activities within the department
Keep track of relevant internal/external developments, ensure the actively sharing of information between employees of the department
Develop scripts(FAQ) based on internal research in order to answer new questions and/or complaints for which no standard reply has yet been designed
Signal structural bottlenecks and improvement opportunities with respect to processes, procedures and systems/tools

Lease and Facilities Administrator

We’re hiring an experienced Lease & Facilities Administrator to join our America...

Location

United States

Salary:

89000.00 - 123000.00 USD / Year

Lime

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Real Estate, Facilities Management, or equivalent experience
2+ years of experience in commercial real estate administration, facilities management, or project coordination
Experience supporting industrial/flex properties preferred
Strong organizational skills with the ability to manage multiple projects across markets
Clear, professional communicator comfortable working across teams and external partners
Detail-oriented with a strong sense of ownership
Proficient in Google Workspace (especially Sheets)
Experience with Visual Lease, Coupa, or similar lease and payment management systems a plus
U.S. Based Position

Job Responsibility

Own the lease administration process for the Americas region, ensuring accurate documentation, timely rent and utility payments, and compliance with contractual obligations
Partner with Finance on payment schedules, escalations, rent and CAM reconciliations, and CapEx depreciation
Manage vendor onboarding, invoice processing, and facilities-related contracts in partnership with Producement and AP
Maintain accurate lease data in the lease management system (e.g., Visual Lease) and support audit readiness
Support leasing and contract management across the real estate lifecycle
Serve as the Real Estate point of contact for repair and maintenance requests, partnering closely with the Construction Project Manager
Help triage, track, and coordinate facilities issues with Operations, vendors, landlords, and Construction
Set up new sites in internal systems in coordination with Supply Chain and Corporate Technology
Prepare regular reporting and business cases to support leadership decision-making
Track and communicate critical lease dates, including expirations, renewal options, notice periods, and key landlord obligations

What we offer

Offers Equity
Offers Bonus
A choice of medical, dental, and vision plans
Company-paid life and disability insurance
Company-funded mental health benefits
401(k) plan with both pre-tax and Roth options
Access to a Health Savings Account (HSA) with a monthly company contribution
Paid parental leave for birthing and non-birthing parents
Fertility and family-forming benefits
Unlimited vacation

Fulltime

Estates & Facilities Administrator

Boden Group

Location:
United Kingdom , West Midlands

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 20, 2026

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