Estate Management Contract Coordinator Job at Office Angels (London)

Estate Management Contract Coordinator

Join Us in Making Housing Safer and More Efficient! Estate Management Contract C...

Location

United Kingdom , London

Salary:

20.09 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience in building safety, asset management, or environmental health and safety teams
Strong contract management skills and a customer-focused approach
Excellent communication abilities, both written and verbal
Proficiency in Microsoft Office and knowledge of Housing Management Systems (e.g., Open Housing, salesforce)
Strong Excel skills
Be very organised & have excellent attention to detail

Job Responsibility

Coordinating Inspections: Review and triage grounds maintenance, pest control, and other inspections based on risk
Managing Data: Update IT systems with property inspections and monitor compliance works
Contract Management: Support day-to-day operations by managing work orders, tracking progress, and ensuring contract obligations are met
Engaging Stakeholders: Communicate effectively with property managers, contractors, and environmental health officers to resolve queries and build constructive relationships
Problem Solving: Handle customer service inquiries and ensure compliance records are accurate and up-to-date

What we offer

Be part of a team dedicated to improving housing safety and compliance
Enjoy a collaborative work environment where your ideas are valued
Develop your skills and advance your career in the housing industry

Fulltime

Property Management Coordinator

Robert Half is seeking a professional, service-oriented Property Management Coor...

Location

United States , San Diego, Rancho Santa Fe

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–4+ years admin experience in real estate or property management
Experience with Yardi, MRI, AppFolio, or similar systems preferred
Strong communication and customer service skills
Comfortable supporting multiple properties and managers simultaneously
Detail-oriented with strong follow‑through and organization

Job Responsibility

Assist property managers with tenant communication, work orders, lease abstracts, and renewals
Manage vendor appointments, service agreements, bids, and contract compliance
Prepare tenant notices, welcome packets, move‑in/move‑out documentation, and inspection forms
Track preventive maintenance, building inspections, and key operational milestones
Support AP/AR tasks: invoice intake, coding, accrual tracking, and tenant billing support
Maintain CAM schedules, rent rolls, certificates of insurance, and vendor logs
Help create monthly property reports, occupancy summaries, and budget materials
Respond to tenant inquiries with professionalism and urgency
Maintain organized digital/physical files for all property assets

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Administrative Coordinator – Property Management

Location

Canada , Saint-Léonard

Salary:

50000.00 - 55000.00 CAD / Year

Randstad

Expiration Date

July 18, 2026

Requirements

Academic background (College Diploma or higher) in business administration, property management, or finance
Confirmed experience of 5 to 7 years in an administrative role related to commercial real estate or construction
Advanced technical expertise with the Microsoft 365 suite
Operational mastery of the HOPEM property management software
Perfect mastery of French and functional English for communications outside of Quebec
Superior organizational skills allowing you to navigate a multi-tasking environment
High level of autonomy and intellectual curiosity to master the technical aspects of the field
Exemplary rigor in processing contractual and financial documents
An ability to communicate diplomatically and effectively with various stakeholders
A proactive mindset oriented toward solutions and great agility in the face of the unexpected

Job Responsibility

Overseeing the client experience by ensuring rigorous follow-up of requests until full resolution
Steering the technical coordination of buildings, including the management of purchase orders, preventive inspections, and general maintenance
Acting in direct support of the Property Manager for the planning of renovation, development, or construction projects
Ensuring the integrity of the internal database and real estate registries to guarantee reliable information at all times
Taking charge of the administrative component related to the management cycle: drafting notices, preparing inspection reports, and supporting permit applications
Collaborating on legal compliance by reviewing leases, rental offers, and professional service contracts
Actively participating in the marketing of vacant spaces through optimized distribution strategies

What we offer

Competitive annual salary between $50,000 and $55,000
Comprehensive insurance package offered upon hiring
Office located in the heart of Hochelaga-Maisonneuve, a booming neighborhood
Direct contact with strategic decision-makers, promoting accelerated learning
A human-scale work environment focusing on stability and long-term growth

Fulltime

Administrative Coordinator – Property Management

As a high-level administrative assistant, you will act as the central pivot of t...

Location

Canada , Saint-Léonard

Salary:

50000.00 - 55000.00 CAD / Year

Randstad

Expiration Date

June 25, 2026

Requirements

Academic background (College Diploma or higher) in business administration, property management, or finance
Confirmed experience of 5 to 7 years in an administrative role related to commercial real estate or construction
Advanced technical expertise with the Microsoft 365 suite
Operational mastery of the HOPEM property management software
Perfect mastery of French and functional English for communications outside of Quebec
Superior organizational skills allowing you to navigate a multi-tasking environment
High level of autonomy and intellectual curiosity to master the technical aspects of the field
Exemplary rigor in processing contractual and financial documents
An ability to communicate diplomatically and effectively with various stakeholders
A proactive mindset oriented toward solutions and great agility in the face of the unexpected

Job Responsibility

Overseeing the client experience by ensuring rigorous follow-up of requests until full resolution
Steering the technical coordination of buildings, including the management of purchase orders, preventive inspections, and general maintenance
Acting in direct support of the Property Manager for the planning of renovation, development, or construction projects
Ensuring the integrity of the internal database and real estate registries to guarantee reliable information at all times
Taking charge of the administrative component related to the management cycle: drafting notices, preparing inspection reports, and supporting permit applications
Collaborating on legal compliance by reviewing leases, rental offers, and professional service contracts
Actively participating in the marketing of vacant spaces through optimized distribution strategies

What we offer

Competitive annual salary between $50,000 and $55,000
Comprehensive insurance package offered upon hiring
Office located in the heart of Hochelaga-Maisonneuve, a booming neighborhood
Direct contact with strategic decision-makers, promoting accelerated learning
A human-scale work environment focusing on stability and long-term growth

Fulltime

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Administrative Coordinator (Real Estate)

Real estate moves quickly, and behind every successful transaction is a well-org...

Location

United States of America , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of administrative or customer support experience
Experience in real estate, property management, or escrow preferred
Familiarity with transaction timelines and documentation is a plus
Real Estate Platforms: MLS, DocuSign, or similar (preferred)
CRM Systems: Follow Up Boss, kvCORE, or similar (preferred)
Microsoft Office and Google Workspace (required)
Strong organizational and time management skills
Ability to multitask and manage deadlines
Detail-oriented with strong follow-through
Professional communication and client service skills

Job Responsibility

Support transaction coordination from listing to closing
Prepare and manage contracts, disclosures, and real estate documentation
Communicate with clients, agents, lenders, and escrow teams
Maintain property listings and update databases
Coordinate showings, appointments, and calendars
Track deadlines and ensure all documentation is completed on time
Assist with marketing materials and listing updates as needed
Provide general administrative support to the team

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Real Estate Transaction Coordinator

We are looking for a highly organized Real Estate Transaction Coordinator to ove...

Location

United States , San Pedro

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting escrow, title, or real estate transaction processes from contract stage through closing
Working knowledge of commercial real estate documentation, closing procedures, and loan-related administrative coordination
Ability to manage multiple active transactions independently while maintaining strong attention to detail and sound judgment
Experience reviewing and organizing legal, title, escrow, and financial documents with a high degree of accuracy
Proficiency with document management platforms such as SharePoint and confidence handling deadline-driven workflows
Familiarity with entity record maintenance, compliance tracking, and coordination with outside legal or tax professionals
Strong written and verbal communication skills for working with internal leadership and external transaction partners
Comfort using technology and AI-based tools to streamline administrative tasks and improve workflow efficiency

Job Responsibility

Guide real estate files through each stage of the transaction process, from opening escrow to completion and post-closing follow-up
Communicate with escrow officers, title representatives, lenders, brokers, attorneys, and internal stakeholders to maintain momentum and resolve issues promptly
Monitor contractual deadlines, financing milestones, and closing schedules to help ensure timely execution of all required steps
Review transaction records for completeness and accuracy, including title-related materials, settlement figures, notices, and closing packages
Coordinate matters related to 1031 exchanges, escrow holdbacks, and other transaction-specific requirements as they arise
Maintain well-structured digital records and file management practices within SharePoint to support document access and compliance
Track loan maturity dates and other important financial deadlines tied to active assets and transactions
Support entity administration by organizing records, assisting with registrations, and coordinating updates with legal and tax partners
Contribute to operational and project-based initiatives, including document execution support and post-close administrative activities
Use AI-enabled tools and other technology to improve efficiency in scheduling, document preparation, and routine coordination tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Operations Coordinator - Commercial Real Estate

Are you an experienced administrative professional looking for your next challen...

Location

Canada , Montréal

Salary:

70000.00 - 75000.00 USD / Year

Randstad

Expiration Date

July 06, 2026

Requirements

Fluently bilingual, both written and oral
Hold a Diploma of Collegial Studies (DEC - administration)
or hold a Diploma of Vocational Studies (DEP - secretarial) and two (2) years of relevant experience
Experience in commercial real estate is a big asset
Knowledge of the Microsoft Windows operating system and Office softwares including Word and Excel
Knowledge of Adobe (to manage PDFs)
Knowledge of the Angus software is an asset
Knowledge of the Avid software is an asset
Very comfortable with computer software systems
Proactive, solution oriented, and a great energy

Job Responsibility

Transmit clear information/objectives to stakeholders
Receive, dispatch, and follow up on service calls
Prepare and send welcome/tenant/construction manuals
Create, send, and track purchase orders (POs)
Ensure all invoices are paid
Create and manage control sheets/files
Collaborate with suppliers and Internal departments to ensure sufficient insurance coverage
Ensure tenant invoicing (TWO and Angus) is sent to accounting
Maintain a summary table of all contracts (duration, contact info, etc.)
Ensure the team provides access/cards according to building protocol

What we offer

Permanent position, 35 hours/week
Paid indoor parking spot
In office position four days a week and possibility of working remotely one day per week
Summer half-days
Flexible working schedule
Competitive salary and end of year bonus
3 weeks vacation, 6 personal days and 10 sick days
Comprehensive insurance plan paid for by company

Fulltime

Real Estate Administrator / Transaction Coordinator

Our client in the Brick, New Jersey area, is seeking a Real Estate Administrator...

Location

United States , Brick

Salary:

60000.00 - 75000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in real estate administration, transaction coordination, or a similar support role
Strong knowledge of real estate transactions, contracts, and listing processes
Experience working with real estate systems preferred
Excellent organizational skills and attention to detail
Strong communication and interpersonal skills
Ability to manage multiple priorities and timelines in a high-volume environment

Job Responsibility

Coordinate real estate transactions from pre-listing through closing
Manage listings and transactions end-to-end, ensuring deadlines and documentation are handled accurately
Prepare CMAs, contracts, listing paperwork, and marketing/listing materials
Coordinate photos, showings, inspections, and closings
Serve as a key point of contact for agents, clients, attorneys, lenders, inspectors, and vendors
Maintain and organize digital files and transaction records
Assist with commission processing, reporting, and general administrative support
Support team operations, client service efforts, and overall brand presentation

What we offer

Medical benefits offered
PTO/Paid Holidays

Fulltime

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Estate Management Contract Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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