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360 Resourcing Solutions Logo 360 Resourcing Solutions · Real Estate

Estate & Facilities Coordinator

United Kingdom, London Employment contract 27000.00 - 30000.00 GBP / Year · Job Posted June 15, 2026
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Job Description

Welcome to Lomond, the UK's leading network of lettings and estate agencies. We are not just a successful acquisitions company; we have established ourselves as a prominent player in the real estate industry. Our extensive network consists of 12 leading lettings and estate agencies, and we have made over 52 strategic acquisitions to date. At Lomond, we are relentlessly committed to excellence and dedicated to transforming the real estate landscape. With our team's vast industry expertise and local knowledge, we are here to redefine expectations in our sector and lead the way for change. We're happy to offer you an exciting opportunity to join us as a Estate & Facilities Coordinator. This is a full time, permanent position located in London at our Liverpool Street office.

Job Responsibility

  • Support daily operations including inbox management, supplier coordination, compliance requirements, regional stakeholder engagement, and general account management
  • Act as a first point of contact for inbound queries, assisting colleagues and suppliers with estate-related matters including repairs, maintenance, and key premises dates/events
  • Work closely with the Finance team to manage estate costs, track billing, resolve disputes, and address historical accounting issues (particularly utilities)
  • Maintain strong communication with regional brands, ensuring accurate reporting and sharing of key information, policy updates, and legislative changes
  • Keep accurate and up-to-date records on the CRM system, ensuring key dates and activities are logged and managed effectively
  • Support ESG (Environmental, Social, Governance) initiatives by tracking and reporting relevant activities to maintain accurate scoring and promote sustainable estate practices
  • Assist with M&A activity, including reviewing compliance documentation and supporting the seamless integration of new acquisitions into the corporate structure

Requirements

  • Excellent communicator with strong interpersonal skills
  • Efficient time management ability and proven track record of a multifaceted role
  • Experience dealing with varied stakeholders, both internally and externally
  • Familiarity following protocol, procedure, compliance, and a host of varying workflows
  • Ability to problem solve and work collaboratively as part of a team
  • An eye for detail, with an ability to think laterally and problem solve
  • Experience managing suppliers, ensuring service provision is carefully monitored
  • Familiarity with Microsoft office functions

What we offer

  • Our Employee Assistance Programme offers free counselling support sessions
  • Smart Tech Scheme
  • Cycle2Work Scheme
  • Enhanced Family Friendly Leave for maternity, paternity, adoption, and IVF
  • Competitive base pay that aligns with market value, plus incentivised commission and performance bonuses for most roles
  • Exclusive Electric Vehicle Scheme enabling salary sacrifice payments for top of range EVs
  • Celebrations for length of service
  • Pension
  • Professional development and funding for professional qualifications
  • Company socials
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