Estate Agency Administrator Job at Office Angels (Market Harborough)

Administrator - Estate Agency

We are currently recruiting for an Administrator to join a well-established esta...

Location

United Kingdom , Cirencester

Salary:

16.41 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in administration or a fast-paced office environment
Strong organisational skills with excellent attention to detail
Confident communicator with a professional telephone manner
Good IT skills (Word, Excel, Outlook)
Reliable, flexible, and comfortable working as part of a team
An interest in property or the estate agency sector is highly desirable

Job Responsibility

Registering new buyers and maintaining accurate client records
Preparing property brochures and marketing materials
Liaising with buyers and arranging viewings
Managing diaries and supporting the sales team
Assisting with invoicing, payments, and administration
Supporting KYC and anti-money laundering processes
Keeping office systems, databases, and displays up to date
General administrative support as required

What we offer

Competitive hourly rate of £16.41
Full-time hours with a stable Monday-Friday schedule
Friendly, professional working environment
Opportunity to gain experience within a respected estate agency

Fulltime

New

Legal Assistant

A respected Denver-based law firm is seeking a 5 plus years' experienced Transac...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 3 years of recent legal administrative experience supporting attorneys in a transactional, corporate, finance, or commercial real estate practice
Demonstrated experience with commercial real estate transactions and entity formation
Advanced proficiency with Microsoft Office, especially Word, Outlook, Excel, and PowerPoint
Strong interpersonal skills and ability to build relationships with attorneys, staff, clients, and external partners.
At least 5 years of legal assistant experience, with recent work supporting transactional, corporate, finance, or commercial real estate attorneys.
Hands-on background assisting with commercial real estate matters, including deal documentation, due diligence, and closing coordination.
Experience preparing entity formation and related corporate governance materials.
Advanced skills in Microsoft Office, especially Word, Outlook, Excel, and PowerPoint.
Strong organizational abilities with the capacity to manage multiple deadlines and shifting priorities in a fast-paced environment.
Clear and effective communication skills when working with attorneys, clients, external partners, and public agencies.

Job Responsibility

Manage calendars, schedule meetings, conference calls, closings, and other transactional events
Prepare, revise, proofread, and finalize correspondence, agreements, closing documents, and entity formation materials
Format and edit complex documents in Microsoft Word, including redlines, comparisons, styles, and tables of contents
Assist with client intake, new matter setup, and conflict check processes
Organize and maintain electronic and physical client files
Coordinate due diligence materials, including corporate records, good standing certificates, UCC searches, title commitments, surveys, and zoning reports
Support attorneys and paralegals with real estate, finance, leasing, and corporate transactions
Prepare signature packets, DocuSign envelopes, closing binders, and post-closing documents
File and record documents with Secretaries of State, county offices, and other governmental agencies
Draft and coordinate outgoing correspondence, deliveries, and client communications

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

New

Branch Coordinator

At KFH we are looking for a Branch Coordinator to join our Sales and Lettings te...

Location

United Kingdom , Crouch End

Salary:

27000.00 - 28000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in a fast-paced administrative role, ideally within a London estate agency
Strong attention to detail and excellent organisational skills to keep everything running smoothly
Confident communication skills – face-to-face, over the phone, and via email
A proactive, can-do attitude and the ability to multitask effectively
Familiarity with using CRM systems

Job Responsibility

Handling calls, emails, and messages professionally and efficiently
Preparing valuation packs, instruction letters, and property marketing materials
Managing property portals, compliance checks, and ID verification
Supporting sales and lettings progression including offer registration and documentation
Coordinating branch keys, petty cash, stationery, and health & safety checks

Fulltime

Chief Financial Officer

We are looking for an accomplished Chief Financial Officer to provide financial ...

Location

United States , Norfolk

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Finance, Public Administration, Business, Real Estate Development, Planning, or a closely related field
a master's degree is preferred
At least 5 years of executive-level leadership experience within housing environment
Demonstrated background overseeing finance and administration, public housing, Housing Choice Voucher or Section 8 programs, property management, community development, and construction or real estate development activities
Strong knowledge of US GAAP and GASB standards, with the ability to apply these principles in a public-sector or housing-focused setting
Deep familiarity with affordable housing programs, including public housing, Housing Choice Voucher, tax credit properties, bond financing, capital funding, and mixed-finance development
Proven success leading management teams and directing complex, multi-functional projects at an executive level
Valid driver's license and ability to complete background screening and reference verification before employment
Certification in Project-Based Rental Assistance Management, Section 8 Executive Management, and Tax Credit Property Management, or the ability to obtain each within one year of employment

Job Responsibility

Provide executive-level financial oversight for housing operations, voucher programs, administrative functions, development initiatives, and related property portfolios
Partner with the Executive Officer to shape organizational plans, establish priorities, and implement policies, objectives, and program strategies that support long-term stability
Prepare, review, and present financial analyses, performance updates, and recommendations to support sound decision-making and organizational accountability
Direct the development of annual budgets, monitor spending throughout the fiscal year, and help coordinate grant submissions and related financial documentation
Ensure timely completion and review of required financial reports, statistical submissions, and official documents for governing bodies and applicable federal, state, and local agencies
Track changes in housing regulations, funding requirements, and governmental standards to maintain compliance across financial and program operations
Lead problem-solving efforts involving fiscal performance, operational risk, and program effectiveness by analyzing issues and developing practical solutions
Serve as a designated senior representative in the Executive Officer's absence and maintain effective communication with boards, agencies, and jurisdictional partners as assigned
Safeguard confidential records and sensitive organizational information while maintaining consistent communication with leadership regarding departmental financial activity
Participate in industry forums, training events, and meetings to stay current on developments affecting affordable housing and supportive service programs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Fiduciary Tax Manager

We are looking for an experienced Fiduciary Tax Manager to lead tax compliance a...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Tax, or a related discipline
advanced tax education or comparable relevant experience is valued
Demonstrated experience managing fiduciary, estate, trust, and gift tax matters in a relevant setting
Strong ability to interpret legal and governing documents related to trusts and estates and apply the appropriate tax rules
Hands-on familiarity with fiduciary tax preparation and review, including federal and multi-state filings
Proficiency with fiduciary tax software and related reporting tools is preferred
Excellent organizational skills with a high level of accuracy and attention to detail
Strong analytical, problem-solving, and communication skills, with the ability to manage competing deadlines effectively

Job Responsibility

Direct the end-to-end tax reporting cycle for a broad portfolio of fiduciary entities, ensuring filings are completed accurately and on schedule
Oversee the preparation and final review of federal and state fiduciary returns, along with associated informational forms and supporting documentation
Analyze trust and estate instruments to determine proper tax treatment, including matters related to transfer tax considerations
Evaluate quarterly and annual tax obligations, confirm estimated payments, and track ongoing compliance deadlines across multiple accounts
Work closely with trust administration and other fiduciary partners to resolve tax questions and support account-specific planning needs
Serve as a point of contact for tax agencies by addressing notices, responding to inquiries, and helping bring outstanding issues to resolution
Maintain strong oversight of fiduciary tax data, documentation, and reporting processes to support audit readiness and regulatory compliance

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Lettings Client Accountant

We are seeking an experienced Client Accountant to join our team in Royal Wharf....

Location

United Kingdom , London

Salary:

30000.00 - 34000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Having worked as a client accountant within an estate agency, you possess a solid understanding of the industry and the specific responsibilities of this position
You have a demonstrated ability to foster collaborative relationships and work effectively in a team environment
You have a strong customer-centric approach, prioritising client needs and satisfaction
You are proactive and take initiative to identify and solve problems effectively
Prior use of Veco software would be advantageous.

Job Responsibility

Managing a portfolio of clients and being the main point of contact for any accounts related queries
Assisting with accounts payable duties
Setting up new tenancies
Handling deposits
Various financial reporting
Responding to enquiries about statements and rents
Credit control to ensure timely rent and fee collection
Managing deposit releases and setting up daily payment schedules
Contributing to finance and tax reporting
Providing operational support to the team

What we offer

Enhanced holiday allowance, including additional holiday schemes and birthday leave
Comprehensive benefits package, including enhanced maternity/paternity leave and death in service benefits
Company wide performance-based incentives, including international trips
Access to therapy sessions with PLUMM
Employee referrals scheme
Opportunities for professional development and career growth

Fulltime

Senior Director, Head of Closings

Capital One's GSE Closing Team within Commercial Client Operations (CCO) provide...

Location

United States , McLean; New York; Charlotte

Salary:

208800.00 - 286000.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

Bachelor's Degree or Military experience
At least 10 years of experience in loan operations, legal or commercial real estate
At least 5 years of People Management experience

Job Responsibility

Oversee the day-to-day operations of the team, including serving as a key point of escalation. Rapidly triage and escalate complex issues or non-compliance as appropriate. Engage in real-time problem solving for critical enterprise issues
Supervise the closing and delivery of transactions across Fannie Mae and Freddie Mac products in an efficient, compliant, and client-centric manner by coordinating with other Agency Finance departments as required. Liaise across functions to ensure product and legal compliance and timely processing
Maintain a forward looking point of view on industry trends, including how to drive the development, structuring and roll out of new technology, intelligent automation and tactical process changes required to improve loan closing & delivery activities and ensure compliance with regulatory requirements impacting the business
Identify and lead integration and process enhancement initiatives
Collaborate with Risk, Legal, Compliance and other partner teams to ensure all processes support a strong control environment
Manage Issue and Event remediation
Responsible for budgeting, purchasing, internal systems and salary administration
Ensure consistent and up-to-date policies and procedures exist across the team
direct improvement on procedures, policies, and training programs for all loan products
Develop and lead the strategic vision for Loan Administration in partnership with other departmental leaders, aligning with the vision, goals and objectives of the Commercial Bank and CCO

What we offer

Performance based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI)
health, financial and other benefits

Fulltime

Controller

We are looking for an experienced Controller to lead the financial operations of...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of progressive accounting or finance experience, including leadership responsibility in a controller or similar role
Strong background in full-cycle accounting, including general ledger oversight, month-end and year-end close, and financial statement preparation
Demonstrated experience with annual financial reporting and coordination of external audits
Solid knowledge of accounting principles, regulatory compliance, and internal control practices
Proven ability to build budgets, prepare forecasts, and analyze financial performance against plan
Experience leading accounts payable, accounts receivable, payroll, and tax-related accounting activities
Strong analytical, organizational, and communication skills with the ability to present financial information clearly to stakeholders

Job Responsibility

Lead the organization’s accounting and finance activities, including budgeting, tax matters, audit support, financial reporting, information systems oversight, and real estate-related financial administration
Manage daily accounting operations across accounts payable, accounts receivable, payroll, and general ledger functions to ensure accurate and timely financial records
Establish, refine, and enforce departmental procedures and internal controls that protect assets and maintain reliable accounting data
Oversee receivables processes and collection activities to improve cash flow and support effective account management
Prepare, review, and present financial statements, analytical reports, and other materials for leadership, board-level review, and external reporting needs
Coordinate the annual external audit for the organization and affiliated entities, and compile financial content required for year-end reporting
Monitor budget performance, develop forecasts, and analyze variances to help leadership make informed operational and strategic decisions
Evaluate broader economic, financial, and business trends and recommend adjustments to policies, planning, and financial practices as needed
Complete required filings and reports for regulatory agencies in a timely and accurate manner
Partner with executive and departmental leaders, while providing guidance and development support to accounting staff and taking on additional finance responsibilities as needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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Estate Agency Administrator

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