Escrow Coordinator Job at Robert Half (San Ramon)

Escrow Coordinator

Our client in NE Philadelphia is expanding and is seeking a detail-oriented, dea...

Location

United States , Trevose, PA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
bachelor's degree preferred
Minimum of 2 years of experience in title or escrow processes, including pre-processing or closing support
Strong communication skills with a focus on customer service and reliability
Exceptional attention to detail and the ability to handle multiple tasks simultaneously
Experience working in high-volume, deadline-driven environments
Familiarity with escrow processing software, with SoftPro experience being a plus
Knowledge of title insurance, loan administration, and real estate transactions
Ability to adapt quickly and maintain professionalism in a dynamic work environment

Job Responsibility

Ensure order opening quality control and accuracy of new files
Complete initial file setup, data entry, and create internal tasks
Send introductory communications to clients and real estate partners, establishing a professional experience
Prepare preliminary Closing Disclosures (CDs) and fee sheets
Generate and manage Closing Protection Letters (CPLs)
Order mortgage payoffs and necessary tax certifications, estoppels, sewer/water certifications, and HOA documents
Provide title insurance quotes to borrowers, lenders, and agents
Schedule all closings with clients, lenders, agents, and notaries/attorneys in a responsive and efficient manner
Confirm wire instructions with all parties for compliance and security
Communicate proactively and timely throughout the pre-closing process to keep all stakeholders informed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Escrow Disbursement Coordinator (Hybrid/Remote)

Join a team that puts its People First! As a member of First American's family o...

Location

United States , New York

Salary:

20.34 - 27.12 USD / Hour

First American Financial

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
1+ years of banking and/or escrow experience strongly preferred
Strong leadership, organizational, and problem-solving skills with the ability to manage multiple priorities
Working knowledge of escrow processes, settlement statements (HUDs), and basic accounting principles
Intermediate proficiency with Microsoft Office and escrow-related systems
ability to perform accurate data entry
Ability to interpret instructions, analyze financial information, and resolve practical problems in dynamic situations
Effective communication and customer service skills with a collaborative, team-oriented approach
Detail-oriented with solid analytical abilities and emerging leadership capability

Job Responsibility

Review, balance, and disburse escrow files, including issuing checks and preparing wires in accordance with instructions
Prepare and distribute closing documents, final HUDs, and related correspondence to appropriate parties
Partner with lenders, buyers, and escrow officers to reconcile discrepancies and ensure accurate file completion
Manage daily financial activities including deposits, billing, wire reconciliation, and accounting reports
Provide responsive customer service, support operational needs, and guide team members on problem resolution

What we offer

medical
dental
vision
401k
PTO/paid sick leave
employee stock purchase plan

Fulltime

New

Accounting Clerk

We are looking for a detail-oriented Accounting Clerk to support lease accountin...

Location

United States , Chesapeake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounting, bookkeeping, or financial operations, preferably in a high-volume environment.
Working knowledge of general ledger activity, account reconciliation, and journal entry preparation.
Strong attention to detail with the ability to investigate discrepancies and resolve issues accurately.
Effective written and verbal communication skills for working with stores, operations teams, and accounting staff.
Ability to manage multiple priorities, respond to frequent requests, and meet deadlines consistently.
Proficiency with spreadsheets and standard office software used for financial tracking and reporting.

Job Responsibility

Act as the primary contact between retail locations, operations partners, and the accounting team to coordinate lease-related information and address discrepancies.
Perform frequent reconciliations for rent, escrow, operating expenses, and other lease charges to ensure financial records are accurate and complete.
Review payment activity and supporting documentation to identify variances, research issues, and follow through on resolution.
Prepare and record journal entries to correct general ledger coding and maintain proper account alignment.
Track incoming emails, requests, and documentation, responding promptly and directing questions to the appropriate resources when needed.
Provide guidance to store personnel on required processes and documentation standards related to lease accounting activities.
Maintain organized records for lease transactions, reconciliations, and adjustments to support reporting and audit readiness.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Payoff And Special Loans Manager

The #1 thing on everyone's mind right now: 'Where can I find a fresh start?'. NO...

Location

United States , Chicago

Salary:

90000.00 - 95000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

5+ years broad Mortgage Servicing experience with specific expertise in Mortgage Payoff and Collateral satisfaction experience
Exposure to ARM administration would be ideal
Leadership – They will be hiring 4 people immediately that this position will manage
Process improvement
Increase use of technology and process efficiency
Collaboration with other teams in the company
Experience with MSP, Black Knight Mortgage servicing system
General understanding of Mortgage Loan Compliance

Job Responsibility

Ensure compliance with all applicable federal and state servicing regulations related to payoff processing, lien releases, mortgage satisfactions, reconveyances, ARM notifications, loan modifications, and borrower communications
Ensure payoff statements are generated accurately and within required regulatory, client, investor, and company service level standards
Ensure timely preparation, execution, recording, and delivery of mortgage satisfactions, reconveyances, lien releases, and related collateral release documents. Monitor state-specific recording requirements and ensure compliance with statutory timelines
Ensure compliance with investor, insurer, agency, and client servicing requirements applicable to assigned servicing portfolios
Interpret and implement client-specific servicing requirements and operational procedures
Coordinate and support internal audits, external audits, client reviews, regulatory examinations, and quality control initiatives
Manage relationships with recording vendors, title companies, document custodians, and other third-party providers to ensure service quality and compliance
Establish quality control procedures to ensure payoff calculations, fee assessments, escrow balances, and payoff instructions are accurate and compliant with applicable requirements
Oversee payoff suspense account management and reconciliation processes to ensure accurate and timely application of payoff funds
Oversee the processing and quality review of loan modifications, subordinations, assumptions, recasts, and other special loan transactions

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan
bonus

Fulltime

New

Real Estate Paralegal

A respected Chicago-based law firm is seeking an experienced Real Estate Paraleg...

Location

United States , Chicago

Salary:

75000.00 - 90000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree or paralegal certification preferred
3+ years of experience supporting real estate transactions, including exposure to acquisitions, financing, leasing, and development work within a professional services or corporate environment
Notary commission or ability to obtain licensure preferred
Strong analytical and organizational skills with exceptional attention to detail
Ability to manage multiple priorities in a fast-paced environment and adapt to changing deadlines
Demonstrated problem-solving skills and ability to work independently with limited supervision
Professional communication skills, both written and verbal, with the ability to interact effectively with internal teams and external stakeholders
Comfort working with numerical data and transactional calculations
Proficiency in standard business software, including advanced use of word processing and spreadsheet tools, as well as online research platforms
Flexibility to work extended hours as needed to meet transaction deadlines

Job Responsibility

Assist attorneys in reviewing contracts, inspection materials, and due diligence documentation
Facilitate the ordering and review of title commitments, surveys, and related documents
communicate with third-party providers to resolve discrepancies
Track and manage transaction timelines, including critical dates and closing checklists
Coordinate escrow arrangements and facilitate the transfer or deposit of funds with appropriate parties
Support closing processes by preparing conveyance documents, settlement statements, and related transaction materials
Obtain and organize required documentation for closings, such as tax records, insurance certificates, zoning documentation, and payoff statements
Oversee post-closing tasks, including preparation of closing files, binders, and tracking outstanding deliverables
Draft correspondence, memoranda, and preliminary transactional documents for attorney review
Prepare amendments, agreements, lease documents, and supplemental transaction materials (e.g., estoppel certificates)

Fulltime

Senior Property Accountant

Our client is adding to their team! The Property Accountant is responsible for m...

Location

United States , Manchester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3-5 years of accounting experience, preferably in property accounting or a related real estate environment
Hands-on experience with month-end close procedures and full-cycle general ledger accounting
Strong ability to prepare and review journal entries with a high level of accuracy
Proven experience completing account reconciliations and resolving discrepancies efficiently
Knowledge of bank reconciliation processes and cash balancing practices
Solid organizational skills with the ability to manage multiple priorities and meet reporting deadlines
Proficiency with accounting systems and spreadsheet tools used for financial analysis and reporting

Job Responsibility

Prepare and maintain monthly, quarterly, and annual financial statements for assigned properties
Perform month-end and year-end closing activities, including journal entries, account reconciliations, and accruals
Reconcile bank accounts, operating accounts, security deposits, and escrow accounts
Review and analyze property income, expenses, and variances against budgets and forecasts
Prepare and distribute owner, investor, and management financial reports
Assist with annual budgeting and periodic forecasting processes
Process tenant billings, rent adjustments, common area maintenance (CAM) reconciliations, and other lease-related accounting activities
Coordinate with property managers to ensure accurate recording of property transactions
Support accounts payable and accounts receivable functions as needed
Assist with audits, tax preparation, and compliance reporting

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in our company 401(k) plan (for contract/temporary professionals)

Loan Servicing Specialist I

We are looking for a detail-oriented Loan Servicing Specialist I to support a Fi...

Location

United States , San Antonio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 5 years of experience in loan servicing, including exposure to payment processing, escrow administration, insurance tracking, or related loan operations
Strong understanding of consumer and commercial loan servicing practices, banking regulations, and internal compliance expectations
Experience working with loan servicing platforms and banking software, with solid Microsoft Excel skills for tracking, review, and reporting tasks
Demonstrated ability to manage complex servicing situations such as payoff calculations, account adjustments, loan changes, and escalated customer inquiries
High attention to detail with strong analytical, recordkeeping, and problem-solving abilities
Effective written and verbal communication skills with the ability to collaborate across departments and work with external partners

Job Responsibility

Handle a range of loan servicing transactions, including complex payment applications, payoff activity, principal reductions, advances, adjustments, and participation-related entries with a high degree of accuracy
Oversee insurance servicing by monitoring coverage, updating policy information, coordinating renewals, and addressing lender-placed insurance needs when required
Perform detailed escrow administration tasks such as account analysis, tax and insurance disbursement processing, and ongoing balance reviews to maintain account accuracy
Maintain and update loan and borrower information within servicing systems, complete reviews for newly booked and renewed loans, and help preserve strong data integrity
Process specialized account changes such as modifications, extensions, deferments, and re-amortizations while ensuring documentation and system records remain current
Review loan files and servicing data to identify discrepancies, support internal control standards, and help ensure adherence to regulatory and investor requirements
Prepare scheduled and on-demand servicing reports for leadership, audit requests, and compliance-related needs
Address escalated borrower questions involving payment research, account status, escrow concerns, and payoff calculations through clear and timely follow-up
Partner with teams across lending, credit, compliance, and operations, as well as third-party vendors, to investigate issues, support audits, and improve servicing workflows
Provide day-to-day guidance and quality support to less experienced team members while contributing to process improvement efforts and other assigned duties

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

Title Clerk

We are looking for a detail-focused Title Clerk to join a Contract assignment su...

Location

United States , Kingwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling title searches, title examination, or title clearing within a real estate or title services environment
Working knowledge of deeds, affidavits, preliminary title reports, closing packages, and related real estate documentation
Ability to review documents carefully, detect inconsistencies, and maintain a high level of accuracy
Proficiency in scanning, organizing, and maintaining digital and physical records in a structured filing system
Strong communication skills for coordinating effectively with internal teams, clients, lenders, and external partners
Capacity to manage deadlines and shifting priorities in a fast-paced transactional setting
Familiarity with county recording practices and standard title processing workflows is preferred

Job Responsibility

Examine deeds, affidavits, closing files, and related title documents to confirm completeness and readiness for processing
Check title records for accuracy and identify missing information or discrepancies before files move to closing
Support the preparation of title commitments, preliminary reports, and final policy documentation as needed
Work closely with escrow staff, lenders, real estate agents, and clients to address title-related questions and clear outstanding issues
Organize, scan, and maintain file documentation so records remain accessible, current, and properly tracked
Coordinate the recording of executed documents with county offices and follow through to confirm timely submission
Apply company procedures and state-specific title requirements to help ensure compliant file handling throughout the transaction
Provide consistent status updates and responsive service to parties involved in each transaction to help maintain smooth closings

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Escrow Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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Escrow Coordinator

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