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Robert Half Logo Robert Half · Office Administration

Escrow Closing Assistant

United States, San Diego · Job Posted June 29, 2026
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Job Description

We are looking for an organized Escrow Closing Assistant to support daily office operations and help create a smooth experience for clients and internal teams. This Long-term Contract position is ideal for someone who excels in administrative coordination, handles incoming inquiries effectively, and maintains accurate records in a fast-paced setting. The role combines front-office support, communication, and detailed document handling to keep escrow-related activities moving efficiently.

Job Responsibility

  • Review escrow closing files to verify accuracy, compliance, and completion based on established checklists
  • Enter and maintain escrow-related information within the company’s accounting system
  • Evaluate and process contract cancellations in accordance with company procedures
  • Review, resolve, and approve any updates or modifications to terms and conditions prior to closing
  • Prepare required builder documentation for government-backed loan transactions
  • Support communication and coordination between internal divisions, lenders, and title companies
  • Assist with creating, updating, and maintaining escrow tracking reports and records
  • Organize and file documentation promptly to ensure records remain accessible for team members
  • Identify and resolve escrow tracking discrepancies and closing-related issues while coordinating with all involved parties
  • Participate in escrow closing meetings with sales teams, the Controller, and various office and field leadership
  • Collaborate effectively with team members across the escrow department to support daily operations
  • Complete additional responsibilities and projects as assigned

Requirements

  • One (1) to three (3) years of industry experience required
  • some homebuilding industry a plus
  • Current CA Notary a plus
  • Previous experience in administrative support, office coordination, or a similar assistant role
  • Ability to manage inbound calls courteously while maintaining professionalism in a busy office environment
  • Strong data entry skills with a high level of accuracy and attention to detail
  • Comfortable handling receptionist and front-desk responsibilities, including greeting visitors and directing communications
  • Proficiency with standard office software and general administrative office practices
  • Strong organizational, multitasking, and written and verbal communication skills

Nice to have

  • some homebuilding industry a plus
  • Current CA Notary a plus

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in our company 401(k) plan
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