Escrow Administrative Assistant Job at Robert Half (Irvine)

Escrow Administrative Assistant

We are looking for a detail-oriented Escrow Administrative Assistant to support ...

Location

United States , Fairfax

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative experience in title, escrow, or real estate is required
Proficiency in Microsoft Office applications
Experience with SoftPro Select is preferred
Ability to handle multiple tasks simultaneously and prioritize workload effectively
Familiarity with state-specific escrow and real estate regulations
Strong organizational skills with exceptional attention to detail
Effective communication and interpersonal skills for working with diverse stakeholders
A team-oriented mindset with a proactive and adaptable approach
Proven ability to manage deadlines and ensure timely completion of tasks

Job Responsibility

Collaborate with clients, lenders, brokers, and internal teams to collect and verify required documentation for escrow transactions
Monitor transaction timelines, ensuring all deadlines are met and processes remain on track
Maintain organized and accurate records, updating internal systems as necessary
Deliver exceptional service by acting as a liaison between parties and addressing inquiries promptly
Assist the commercial escrow team with administrative tasks, including document preparation and file management
Coordinate appointments and schedules to facilitate seamless communication among stakeholders
Answer multi-line phone systems and manage correspondence effectively
Track and follow up on deadlines to ensure compliance with state-specific requirements
Support the team with problem-solving and issue resolution related to escrow transactions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Escrow Administrative Assistant

We are looking for a detail-oriented Escrow Administrative Assistant to support ...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative experience in title, escrow, or real estate is required
Proficiency in Microsoft Office applications
Experience with SoftPro Select is preferred
Ability to handle multiple tasks simultaneously and prioritize workload effectively
Familiarity with state-specific escrow and real estate regulations
Strong organizational skills with exceptional attention to detail
Effective communication and interpersonal skills for working with diverse stakeholders
A team-oriented mindset with a proactive and adaptable approach
Proven ability to manage deadlines and ensure timely completion of tasks

Job Responsibility

Collaborate with clients, lenders, brokers, and internal teams to collect and verify required documentation for escrow transactions
Monitor transaction timelines, ensuring all deadlines are met and processes remain on track
Maintain organized and accurate records, updating internal systems as necessary
Deliver exceptional service by acting as a liaison between parties and addressing inquiries promptly
Assist the commercial escrow team with administrative tasks, including document preparation and file management
Coordinate appointments and schedules to facilitate seamless communication among stakeholders
Answer multi-line phone systems and manage correspondence effectively
Track and follow up on deadlines to ensure compliance with state-specific requirements
Support the team with problem-solving and issue resolution related to escrow transactions

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Commercial Escrow Assistant

Join a team that puts its People First! First American's Direct division provide...

Location

United States , Meridian

Salary:

Not provided

First American Financial

Expiration Date

Until further notice

Requirements

Good working knowledge of fast
Prepare documents
Strong customer service skills
Gather all necessary invoices for Closing
General understanding and knowledge of contract and commitment
Learn and gain proficiency of transactional accounting
Work closely with Escrow and Underwriter as directed
Compliance with Corporate and NCS policies and procedures, including wire fraud training
Strong customer service orientation
Detail orientation

Job Responsibility

Provides support to Escrow department by assisting with customer service and administrative duties related to escrow closings

What we offer

medical
dental
vision
401k
PTO/paid sick leave
employee stock purchase plan

Fulltime

Escrow Assistant

Enable you to apply your administrative, support and interpersonal skills to you...

Location

United States , Grand Rapids

Salary:

Not provided

First American Financial

Expiration Date

Until further notice

Requirements

Passion for helping customers while maintaining a professional and positive attitude
Excellent verbal and written communication with both our internal teams and external customers
Problem solver with strong organizational skills, is detail oriented, a natural curiosity with an eagerness to learn
Thrives in contributing to a team working together to deliver beyond customer expectations
Knowledge of MS Office suite and ability to quickly adapt to new software applications and technologies
High school diploma or equivalent
2+ years of escrow-related experience preferred

Job Responsibility

Assist in the escrow process, such as opening orders, inputting closing statement information, preparing documents for closing, handling the complete disbursement and follow-up
Communicate regularly with customers during the escrow process flow
Interpret various agreements as they relate to escrow closings
Working with a variety of technologies to enable escrow transactions, assisting customers to ensure a phenomenal customer experience

What we offer

Comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan

Fulltime

Escrow Administrative Assistant

We are looking for a detail-oriented Escrow Administrative Assistant to join our...

Location

United States , Fairfax

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 2+ years of experience in the mortgage or escrow industry
Proficiency in Microsoft Office, including Word and Excel
Strong communication and interpersonal skills
Ability to multitask and manage time efficiently in a dynamic environment
Familiarity with CRM systems and other digital tools
Basic math skills for accurate calculations

Job Responsibility

Perform research and analysis related to escrow accounts and insurance claims
Investigate and resolve discrepancies in mortgage or escrow documentation
Collaborate with team members in a call center setting to address client inquiries
Utilize Microsoft Office applications and CRM systems to manage and organize data
Ensure accuracy and compliance in all administrative tasks related to escrow processing
Manage multiple priorities effectively in a fast-paced work environment
Communicate clearly and professionally with clients and team members
Support loan administration processes and maintain accurate records
Apply basic math skills to calculate and verify escrow-related transactions
Adapt to team needs and contribute to a collaborative work atmosphere

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Escrow Assistant

Typically found in a branch/office setting where the assistant is providing supp...

Location

United States , North Oaks

Salary:

Not provided

First American Financial

Expiration Date

Until further notice

Requirements

Customer service skills
Problem solving skills
Strong organizational skills
Knowledge of MS Office suite
Excellent verbal/written communication skills
Able to maintain professionalism and a positive service attitude at all times
Strong detail orientation
Knowledge of company and/or client operating systems
High School diploma or equivalent
2+ years experience in an escrow related experience

Job Responsibility

Performs a wide range of administrative duties to gather information and assist in the escrow process
Duties may include: Opening orders, inputting closing statement information, preparing documents for closing and handling the complete disbursement and follow up of all escrow transactions
Communicates requirements and other information to clients
Interprets various agreements as they relate to closing and prepare all documents required for transactions

What we offer

medical
dental
vision
401k
PTO/paid sick leave
employee stock purchase plan

Fulltime

Escrow Assistant

Typically found in a branch/office setting where the assistant is providing supp...

Location

United States , Lake Mary

Salary:

18.02 - 24.03 USD / Hour

First American Financial

Expiration Date

Until further notice

Requirements

Customer service skills
Problem solving skills
Strong organizational skills
Knowledge of MS Office suite
Proficient Excel skills
Excellent verbal/written communication skills
Able to maintain professionalism and a positive service attitude at all times
Strong detail orientation
Knowledge of company and/or client operating systems
Complex problem solving skills

Job Responsibility

Performs a wide range of administrative duties to gather information and assist in the escrow process
Duties may include: Opening orders, inputting closing statement information, preparing documents for closing and handling the complete disbursement and follow up of all escrow transactions
Communicates requirements and other information to clients
Interprets various agreements as they relate to closing and prepare all documents required for transactions

What we offer

Medical
Dental
Vision
401k
PTO/paid sick leave
Employee stock purchase plan

Fulltime

New

Escrow assistant

We’re building the future of real estate — today. HomeLight is the real estate t...

Location

United States , Seattle

Salary:

27.00 - 30.00 USD / Hour

HomeLight

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
additional education or training in real estate or related field is preferred
Minimum two years of escrow experience
Strong organizational skills and attention to detail to ensure accurate and efficient file management
Excellent communication skills, both verbal and written, for effective interaction with clients, colleagues, and vendors
Proficiency in basic computer applications, including Microsoft Office Suite and escrow software
Ability to prioritize tasks effectively and work efficiently in a fast-paced environment

Job Responsibility

Process and organize all necessary documentation to initiate new escrow files accurately
Prepare escrow packages for both buyers and sellers, ensuring all required documents are included and properly organized
Initiate requests for HOA (Homeowners Association) documents as required for escrow transactions
Collaborate with the open order team to prioritize the processing of escrow orders
Facilitate the ordering of liens, judgements, and solar information to assess any potential encumbrances on the property
Assist with other administrative tasks as needed to support the escrow department
Working with mortgage lenders to meet loan conditions and funding requirements
Constant communication with all parties to provide updates and request documents needed for the transaction

What we offer

Medical (Aetna or Kaiser), Dental & Vision (Guardian)
Long-Term Disability & Short-Term Disability
Hospital Indemnity Insurance, Accident Plan, and Employee Critical Illness (Guardian)
401k (Accrue), Life Insurance (Guardian) & Pet Insurance (Nationwide)
Commuter benefits are offered in certain locations
PTO, including Volunteer Days to give back to your community
Annual Anniversary Perks, including one month paid sabbaticals
HomeLight Services to help you with buying and selling your home

Fulltime

Escrow Administrative Assistant

Robert Half

Location:
United States , Irvine

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 13, 2026

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Job Posted:
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