Escrow Administrative Assistant Job at Robert Half (Fairfax)

New

Escrow Administrative Assistant

We are looking for a detail-oriented Escrow Administrative Assistant to support ...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative experience in title, escrow, or real estate is required
Proficiency in Microsoft Office applications
Experience with SoftPro Select is preferred
Ability to handle multiple tasks simultaneously and prioritize workload effectively
Familiarity with state-specific escrow and real estate regulations
Strong organizational skills with exceptional attention to detail
Effective communication and interpersonal skills for working with diverse stakeholders
A team-oriented mindset with a proactive and adaptable approach
Proven ability to manage deadlines and ensure timely completion of tasks

Job Responsibility

Collaborate with clients, lenders, brokers, and internal teams to collect and verify required documentation for escrow transactions
Monitor transaction timelines, ensuring all deadlines are met and processes remain on track
Maintain organized and accurate records, updating internal systems as necessary
Deliver exceptional service by acting as a liaison between parties and addressing inquiries promptly
Assist the commercial escrow team with administrative tasks, including document preparation and file management
Coordinate appointments and schedules to facilitate seamless communication among stakeholders
Answer multi-line phone systems and manage correspondence effectively
Track and follow up on deadlines to ensure compliance with state-specific requirements
Support the team with problem-solving and issue resolution related to escrow transactions

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Commercial Escrow Assistant

Join a team that puts its People First! First American's Direct division provide...

Location

United States , Meridian

Salary:

Not provided

First American Financial

Expiration Date

Until further notice

Requirements

Good working knowledge of fast
Prepare documents
Strong customer service skills
Gather all necessary invoices for Closing
General understanding and knowledge of contract and commitment
Learn and gain proficiency of transactional accounting
Work closely with Escrow and Underwriter as directed
Compliance with Corporate and NCS policies and procedures, including wire fraud training
Strong customer service orientation
Detail orientation

Job Responsibility

Provides support to Escrow department by assisting with customer service and administrative duties related to escrow closings

What we offer

medical
dental
vision
401k
PTO/paid sick leave
employee stock purchase plan

Fulltime

New

Escrow Assistant

Enable you to apply your administrative, support and interpersonal skills to you...

Location

United States , Grand Rapids

Salary:

Not provided

First American Financial

Expiration Date

Until further notice

Requirements

Passion for helping customers while maintaining a professional and positive attitude
Excellent verbal and written communication with both our internal teams and external customers
Problem solver with strong organizational skills, is detail oriented, a natural curiosity with an eagerness to learn
Thrives in contributing to a team working together to deliver beyond customer expectations
Knowledge of MS Office suite and ability to quickly adapt to new software applications and technologies
High school diploma or equivalent
2+ years of escrow-related experience preferred

Job Responsibility

Assist in the escrow process, such as opening orders, inputting closing statement information, preparing documents for closing, handling the complete disbursement and follow-up
Communicate regularly with customers during the escrow process flow
Interpret various agreements as they relate to escrow closings
Working with a variety of technologies to enable escrow transactions, assisting customers to ensure a phenomenal customer experience

What we offer

Comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan

Fulltime

New

Escrow Administrative Assistant

We are looking for a detail-oriented Escrow Administrative Assistant to join our...

Location

United States , Fairfax

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 2+ years of experience in the mortgage or escrow industry
Proficiency in Microsoft Office, including Word and Excel
Strong communication and interpersonal skills
Ability to multitask and manage time efficiently in a dynamic environment
Familiarity with CRM systems and other digital tools
Basic math skills for accurate calculations

Job Responsibility

Perform research and analysis related to escrow accounts and insurance claims
Investigate and resolve discrepancies in mortgage or escrow documentation
Collaborate with team members in a call center setting to address client inquiries
Utilize Microsoft Office applications and CRM systems to manage and organize data
Ensure accuracy and compliance in all administrative tasks related to escrow processing
Manage multiple priorities effectively in a fast-paced work environment
Communicate clearly and professionally with clients and team members
Support loan administration processes and maintain accurate records
Apply basic math skills to calculate and verify escrow-related transactions
Adapt to team needs and contribute to a collaborative work atmosphere

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Escrow Assistant

Typically found in a branch/office setting where the assistant is providing supp...

Location

United States , North Oaks

Salary:

Not provided

First American Financial

Expiration Date

Until further notice

Requirements

Customer service skills
Problem solving skills
Strong organizational skills
Knowledge of MS Office suite
Excellent verbal/written communication skills
Able to maintain professionalism and a positive service attitude at all times
Strong detail orientation
Knowledge of company and/or client operating systems
High School diploma or equivalent
2+ years experience in an escrow related experience

Job Responsibility

Performs a wide range of administrative duties to gather information and assist in the escrow process
Duties may include: Opening orders, inputting closing statement information, preparing documents for closing and handling the complete disbursement and follow up of all escrow transactions
Communicates requirements and other information to clients
Interprets various agreements as they relate to closing and prepare all documents required for transactions

What we offer

medical
dental
vision
401k
PTO/paid sick leave
employee stock purchase plan

Fulltime

New

Escrow Assistant

Typically found in a branch/office setting where the assistant is providing supp...

Location

United States , Lake Mary

Salary:

18.02 - 24.03 USD / Hour

First American Financial

Expiration Date

Until further notice

Requirements

Customer service skills
Problem solving skills
Strong organizational skills
Knowledge of MS Office suite
Proficient Excel skills
Excellent verbal/written communication skills
Able to maintain professionalism and a positive service attitude at all times
Strong detail orientation
Knowledge of company and/or client operating systems
Complex problem solving skills

Job Responsibility

Performs a wide range of administrative duties to gather information and assist in the escrow process
Duties may include: Opening orders, inputting closing statement information, preparing documents for closing and handling the complete disbursement and follow up of all escrow transactions
Communicates requirements and other information to clients
Interprets various agreements as they relate to closing and prepare all documents required for transactions

What we offer

Medical
Dental
Vision
401k
PTO/paid sick leave
Employee stock purchase plan

Fulltime

New

Document Controller

We are looking for a highly organized Document Controller to join our team on a ...

Location

United States , Columbia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
associate degree or additional certifications in finance, real estate, or a related field preferred
previous experience in mortgage administration, banking, or loan processing is strongly preferred
strong attention to detail and organizational skills
excellent verbal and written communication abilities
proficient in Microsoft Office and mortgage processing/servicing software
ability to handle confidential information with discretion
strong customer service orientation and problem-solving skills

Job Responsibility

Review and validate mortgage loan documents to ensure accuracy and compliance with company policies and regulatory standards
conduct detailed audits of mortgage files to verify completeness and adherence to applicable regulations
prepare and assemble document packages to support underwriting, loan processing, and approval workflows
monitor compliance with current mortgage regulations and address discrepancies in documentation
collaborate with internal teams, including loan officers and underwriters, to resolve issues related to missing or incorrect documents
manage and upload files into the company’s electronic document management system for efficient tracking and retrieval
maintain organized storage of physical and digital records to support audit readiness and operational needs
ensure all documents are scanned, compiled, and categorized accurately for streamlined processing
provide administrative support to enhance team productivity and uphold standards of quality control
process and review mortgage applications, verifying accuracy and completeness of submitted documents

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

New

Mortgage Escrow Assistant

We are looking for a Mortgage Escrow Assistant to support the mortgage process b...

Location

United States , Fairfax

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in real estate, mortgage, banking, or administrative support is required
Proficiency with office software (such as Microsoft Office Suite), and familiarity with mortgage or escrow management systems
Ability to accurately review, prepare, and process detailed documents and contracts
Strong ability to manage multiple tasks, track deadlines, and maintain comprehensive records
Effective verbal and written communication with buyers, sellers, lenders, title companies, and other stakeholders
Capacity to identify and resolve discrepancies or issues that may arise during the escrow process
Understanding of regulatory and contractual requirements related to escrow and mortgage processes
Able to collaborate effectively with other team members to ensure a smooth transaction process

Job Responsibility

Collecting and reviewing documents such as loan agreements, title records, and insurance policies
coordinating with buyers, sellers, lenders, and title companies to ensure all escrow requirements are met
Handling funds deposits and disbursements in accordance with escrow instructions
Tracking deadlines and ensuring compliance with contract terms
and maintaining accurate records throughout the transaction
Help streamline the closing process and ensure all parties are informed and documentation is complete

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Escrow Administrative Assistant

Robert Half

Location:
United States , Fairfax

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 06, 2026

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 06, 2026

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Job Posted:
January 06, 2026