Escrow Administrative Assistant Job at Robert Half (Fairfax)

New

Escrow Administrative Assistant

We are looking for a detail-oriented Escrow Administrative Assistant to support ...

Location

United States , Fairfax

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative experience in title, escrow, or real estate is required
Proficiency in Microsoft Office applications
Experience with SoftPro Select is preferred
Ability to handle multiple tasks simultaneously and prioritize workload effectively
Familiarity with state-specific escrow and real estate regulations
Strong organizational skills with exceptional attention to detail
Effective communication and interpersonal skills for working with diverse stakeholders
A team-oriented mindset with a proactive and adaptable approach
Proven ability to manage deadlines and ensure timely completion of tasks

Job Responsibility

Collaborate with clients, lenders, brokers, and internal teams to collect and verify required documentation for escrow transactions
Monitor transaction timelines, ensuring all deadlines are met and processes remain on track
Maintain organized and accurate records, updating internal systems as necessary
Deliver exceptional service by acting as a liaison between parties and addressing inquiries promptly
Assist the commercial escrow team with administrative tasks, including document preparation and file management
Coordinate appointments and schedules to facilitate seamless communication among stakeholders
Answer multi-line phone systems and manage correspondence effectively
Track and follow up on deadlines to ensure compliance with state-specific requirements
Support the team with problem-solving and issue resolution related to escrow transactions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Escrow Administrative Assistant

We are looking for a detail-oriented Escrow Administrative Assistant to support ...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative experience in title, escrow, or real estate is required
Proficiency in Microsoft Office applications
Experience with SoftPro Select is preferred
Ability to handle multiple tasks simultaneously and prioritize workload effectively
Familiarity with state-specific escrow and real estate regulations
Strong organizational skills with exceptional attention to detail
Effective communication and interpersonal skills for working with diverse stakeholders
A team-oriented mindset with a proactive and adaptable approach
Proven ability to manage deadlines and ensure timely completion of tasks

Job Responsibility

Collaborate with clients, lenders, brokers, and internal teams to collect and verify required documentation for escrow transactions
Monitor transaction timelines, ensuring all deadlines are met and processes remain on track
Maintain organized and accurate records, updating internal systems as necessary
Deliver exceptional service by acting as a liaison between parties and addressing inquiries promptly
Assist the commercial escrow team with administrative tasks, including document preparation and file management
Coordinate appointments and schedules to facilitate seamless communication among stakeholders
Answer multi-line phone systems and manage correspondence effectively
Track and follow up on deadlines to ensure compliance with state-specific requirements
Support the team with problem-solving and issue resolution related to escrow transactions

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Escrow Assistant

Enable you to apply your administrative, support and interpersonal skills to you...

Location

United States , Grand Rapids

Salary:

Not provided

First American Financial

Expiration Date

Until further notice

Requirements

Passion for helping customers while maintaining a professional and positive attitude
Excellent verbal and written communication with both our internal teams and external customers
Problem solver with strong organizational skills, is detail oriented, a natural curiosity with an eagerness to learn
Thrives in contributing to a team working together to deliver beyond customer expectations
Knowledge of MS Office suite and ability to quickly adapt to new software applications and technologies
High school diploma or equivalent
2+ years of escrow-related experience preferred

Job Responsibility

Assist in the escrow process, such as opening orders, inputting closing statement information, preparing documents for closing, handling the complete disbursement and follow-up
Communicate regularly with customers during the escrow process flow
Interpret various agreements as they relate to escrow closings
Working with a variety of technologies to enable escrow transactions, assisting customers to ensure a phenomenal customer experience

What we offer

Comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan

Fulltime

New

Escrow Assistant

Typically found in a branch/office setting where the assistant is providing supp...

Location

United States , Lake Mary

Salary:

18.02 - 24.03 USD / Hour

First American Financial

Expiration Date

Until further notice

Requirements

Customer service skills
Problem solving skills
Strong organizational skills
Knowledge of MS Office suite
Proficient Excel skills
Excellent verbal/written communication skills
Able to maintain professionalism and a positive service attitude at all times
Strong detail orientation
Knowledge of company and/or client operating systems
Complex problem solving skills

Job Responsibility

Performs a wide range of administrative duties to gather information and assist in the escrow process
Duties may include: Opening orders, inputting closing statement information, preparing documents for closing and handling the complete disbursement and follow up of all escrow transactions
Communicates requirements and other information to clients
Interprets various agreements as they relate to closing and prepare all documents required for transactions

What we offer

Medical
Dental
Vision
401k
PTO/paid sick leave
Employee stock purchase plan

Fulltime

New

Document Controller

We are looking for a highly organized Document Controller to join our team on a ...

Location

United States , Columbia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
associate degree or additional certifications in finance, real estate, or a related field preferred
previous experience in mortgage administration, banking, or loan processing is strongly preferred
strong attention to detail and organizational skills
excellent verbal and written communication abilities
proficient in Microsoft Office and mortgage processing/servicing software
ability to handle confidential information with discretion
strong customer service orientation and problem-solving skills

Job Responsibility

Review and validate mortgage loan documents to ensure accuracy and compliance with company policies and regulatory standards
conduct detailed audits of mortgage files to verify completeness and adherence to applicable regulations
prepare and assemble document packages to support underwriting, loan processing, and approval workflows
monitor compliance with current mortgage regulations and address discrepancies in documentation
collaborate with internal teams, including loan officers and underwriters, to resolve issues related to missing or incorrect documents
manage and upload files into the company’s electronic document management system for efficient tracking and retrieval
maintain organized storage of physical and digital records to support audit readiness and operational needs
ensure all documents are scanned, compiled, and categorized accurately for streamlined processing
provide administrative support to enhance team productivity and uphold standards of quality control
process and review mortgage applications, verifying accuracy and completeness of submitted documents

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

New

Mortgage Escrow Assistant

We are looking for a Mortgage Escrow Assistant to support the mortgage process b...

Location

United States , Fairfax

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in real estate, mortgage, banking, or administrative support is required
Proficiency with office software (such as Microsoft Office Suite), and familiarity with mortgage or escrow management systems
Ability to accurately review, prepare, and process detailed documents and contracts
Strong ability to manage multiple tasks, track deadlines, and maintain comprehensive records
Effective verbal and written communication with buyers, sellers, lenders, title companies, and other stakeholders
Capacity to identify and resolve discrepancies or issues that may arise during the escrow process
Understanding of regulatory and contractual requirements related to escrow and mortgage processes
Able to collaborate effectively with other team members to ensure a smooth transaction process

Job Responsibility

Collecting and reviewing documents such as loan agreements, title records, and insurance policies
coordinating with buyers, sellers, lenders, and title companies to ensure all escrow requirements are met
Handling funds deposits and disbursements in accordance with escrow instructions
Tracking deadlines and ensuring compliance with contract terms
and maintaining accurate records throughout the transaction
Help streamline the closing process and ensure all parties are informed and documentation is complete

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Firm Administrator

Growing firm located in the Wilmington Delaware area seeks a skilled Firm Admini...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelors degree in Accounting/Finance/Business Administration
3+ years of firm administration experience or similar experience
Real Estate industry experience preferred
QuickBooks Desktop or Online (MUST HAVE)
Strong organizational, leadership, and interpersonal skills
Experience handling confidential information with discretion
Proven administrative, accounting, and finance experience within the legal/real estate industry
Proven perceptive of legal office systems and trust administration

Job Responsibility

Direct and coordinate administrative functions
Oversee scheduling, office supply management and vendor relations
Account reconciliation of vendor statements
Process year-end documents including 1099s
Assist with/Resolve vendor inquiries
Reconcile and process vendor invoices
Handling client escrow and fiduciary funds
Provide reports to management
Assist with administrative operations including: developing office policies, processing client invoices, manage and monitor firm expenses, processing accounts receivables, assist with bank reconciliations, complete mail mergers, resolve vendor discrepancies, process human resources requests, coordinate with partners on strategic planning, and ensure compliance with employment laws, vendor policies, internal policies, and best practices

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training
competitive compensation and benefits

Fulltime

New

Staff Accountant

We are looking for a detail-oriented Staff Accountant for our client in Greenvil...

Location

United States , Greenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Degree in accounting, finance, business administration, or related field
Minimum of four (4) years of experience performing work related to financial accounting, budget preparation, and financial reporting and analysis
Government or non-profit accounting experience preferred
Experience working in a month-end close environment required

Job Responsibility

Perform month-end closing processes, including reconciling accounts and preparing journal entries for managed properties
Investigate discrepancies in tenant, vendor, and property ledgers, ensuring accuracy in financial records
Monitor and reconcile all bank accounts, including handling cash transfers and addressing bank-related discrepancies
Compile and submit documentation for property replacement reserve draws and positive pay files
Record monthly escrow cash transfers and reconcile escrow accounts to the general ledger
Assist in preparing materials for annual audits and support budget development efforts
Maintain accurate records of property and liability insurance, including renewal tracking and obtaining certificates of insurance
Post monthly prepaid insurance expenses to the general ledger and ensure accrual ledger accuracy
Provide cross-training support for accounts payable invoice processing, tenant payment posting, and other financial functions as required
Perform additional tasks as assigned to support the Finance Department

What we offer

Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan
Free online training

Escrow Administrative Assistant

Robert Half

Location:
United States , Fairfax

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 07, 2026

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Escrow Administrative Assistant

Robert Half

Location:United States , Fairfax

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Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:January 07, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Job Posted:
January 07, 2026