Escrow Administrative Assistant Job at Robert Half (Corona)

Escrow Administrative Assistant

We are looking for an Escrow Administrative Assistant to support residential and...

Location

United States , Laguna Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience supporting escrow transactions or related real estate closing activities
Working knowledge of escrow processing, title coordination, and loan administration practices
Familiarity with real estate transaction documents, closing packages, and settlement-related records
Ability to manage multiple files at once while maintaining strong attention to detail and accuracy
Comfortable communicating professionally with internal teams and external parties, including clients, lenders, agents, and title companies
Experience reviewing documents for completeness, tracking deadlines, and resolving outstanding conditions
Proficiency with digital file management and standard office systems used in escrow or title environments.

Job Responsibility

Set up new escrow files and accurately record transaction details, client information, and supporting data in the appropriate systems
Draft, assemble, and process escrow-related paperwork, including instructions, revisions, disclosures, and settlement documentation
Request and examine title reports, payoff statements, and other property documents to confirm files are complete and ready for next steps
Communicate with buyers, sellers, lenders, agents, and title partners to obtain required information and keep transactions progressing on schedule
Arrange signing appointments and notarization activities, and verify that executed documents are properly completed and returned
Track key milestones, contract dates, and contingency periods to help ensure all transactional deadlines are satisfied
Review escrow files for completeness and accuracy prior to closing, resolving missing items or discrepancies as needed
Support final balancing activities, assist with settlement statement preparation, and help coordinate funding and timely disbursement of funds
Maintain well-organized electronic and physical records in accordance with company procedures and regulatory requirements
Follow up on outstanding conditions, missing documentation, and unresolved items to support a smooth closing process.

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Escrow Assistant

Put your administrative, support, and interpersonal skills to work with a team t...

Location

United States , Franklin

Salary:

18.46 - 24.63 USD / Hour

First American Financial

Expiration Date

Until further notice

Requirements

Passion for helping customers while maintaining a professional and positive attitude
Excellent verbal and written communication with both our internal teams and external customers
Problem solver with strong organizational skills, is detail oriented, a natural curiosity with an eagerness to learn
Thrives in contributing to a team working together to deliver beyond customer expectations
Knowledge of MS Office suite and ability to quickly adapt to new software applications and technologies
High school diploma or equivalent
2+ years of escrow-related experience preferred

Job Responsibility

Assist in the escrow process, such as opening orders, inputting closing statement information, preparing documents for closing, handling the complete disbursement and follow-up
Communicate regularly with customers during the escrow process flow
Interpret various agreements as they relate to escrow closings
Working with a variety of technologies to enable escrow transactions, assisting customers to ensure a phenomenal customer experience

What we offer

medical
dental
vision
401k
PTO
paid sick leave
employee stock purchase plan

Fulltime

Escrow Assistant

In this role you will work in a dynamic, fast-paced setting supporting our Escro...

Location

United States , Redding

Salary:

20.31 - 27.09 USD / Hour

First American Financial

Expiration Date

Until further notice

Requirements

Passion for helping customers while maintaining a professional and positive attitude
Excellent verbal and written communication with both our internal teams and external customers
Problem solver with strong organizational skills, is detail oriented, a natural curiosity with an eagerness to learn
Thrives in contributing to a team working together to deliver beyond customer expectations
Knowledge of MS Office suite and ability to quickly adapt to new software applications and technologies
High school diploma or equivalent
2+ years of escrow-related experience preferred

Job Responsibility

Assist in the escrow process, such as opening orders, inputting closing statement information, preparing documents for closing, handling the complete disbursement and follow-up
Communicate regularly with customers during the escrow process flow
Interpret various agreements as they relate to escrow closings
Working with a variety of technologies to enable escrow transactions, assisting customers to ensure a phenomenal customer experience

What we offer

Medical
Dental
Vision
401k
PTO/paid sick leave
Employee stock purchase plan

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to provide dependable office supp...

Location

United States , Woodbridge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office environment, preferably within real estate, sales, leasing, or a related business setting
Strong data entry skills with the ability to maintain accurate records and process detailed documentation efficiently
Ability to manage inbound calls, written correspondence, mail handling, and general receptionist-style responsibilities with strong attention to detail
Familiarity with coordinating schedules, appointments, and multiple priorities in a fast-paced office
Strong organizational skills and attention to detail, especially when working with transaction files, reports, and compliance-related paperwork
Effective communication skills with the ability to work collaboratively with office staff, managers, and sales professionals
Comfortable using standard office software and administrative systems to support reporting, file management, and daily operations

Job Responsibility

Manage administrative workflows related to new property listings and closed sales, including entering information into internal systems and reviewing documentation for accuracy and completeness
Prepare and maintain transaction records such as purchase agreements, sold files, and monthly activity reports while ensuring deadlines are met
Calculate advertising charges, review promotional content for accuracy, and submit approved ads to local publications as needed
Support office operations by distributing assignments, handling correspondence and mail, answering inbound calls, and assisting with appointment coordination
Monitor escrow and pending transaction files when applicable, confirming required documents and details are complete, compliant, and properly recorded
Coordinate with staff, managers, and sales associates to promote smooth communication and provide day-to-day administrative support across the office
Assist with scheduling, training, and oversight of office personnel, and provide backup coverage to maintain consistent departmental support
Help organize special events and prepare marketing materials such as flyers, brochures, collateral pieces, and handouts
Take on additional office and administrative duties as assigned to support business needs during the contract period

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Escrow Assistant

Typically found in a branch/office setting where the assistant is providing supp...

Location

United States , Pearland

Salary:

20.31 - 27.09 USD / Hour

First American Financial

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
2+ years experience in an escrow related experience
Customer service skills
Problem solving skills
Strong organizational skills
Knowledge of MS Office suite
Excellent verbal/written communication skills
Able to maintain professionalism and a positive service attitude at all times
Strong detail orientation
Knowledge of company and/or client operating systems

Job Responsibility

Performs a wide range of administrative duties to gather information and assist in the escrow process
Opening orders, inputting closing statement information, preparing documents for closing and handling the complete disbursement and follow up of all escrow transactions
Communicates requirements and other information to clients
Interprets various agreements as they relate to closing and prepare all documents required for transactions

What we offer

medical
dental
vision
401k
PTO/paid sick leave
employee stock purchase plan

Fulltime

Associate Escrow Assistant

Join a team that puts its People First! First American's Direct division provide...

Location

United States , Gurnee

Salary:

17.68 - 23.56 USD / Hour

First American Financial

Expiration Date

Until further notice

Requirements

Passion for helping customers while maintaining a professional and positive attitude
Excellent verbal and written communication with both our internal teams and external customers
Problem solver with strong organizational skills, is detail oriented, a natural curiosity with an eagerness to learn
Thrives in contributing to a team working together to deliver beyond customer expectations
Knowledge of MS Office suite and ability to quickly adapt to new software applications and technologies
High school diploma or equivalent

Job Responsibility

Assist in the escrow process, such as opening orders, responding to lender and attorney requests, processing revisions/updates, and post-closing
Communicate regularly with customers including answering calls and responding to emails
Interpret various agreements as they relate to escrow closings
Working with a variety of technologies to enable escrow transactions, assisting customers to ensure a phenomenal customer experience

What we offer

Medical
Dental
Vision
401k
PTO/paid sick leave
Employee stock purchase plan

Fulltime

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team i...

Location

United States , Woodbridge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative roles, preferably in the real estate or sales industry
Strong organizational skills with the ability to multitask and prioritize effectively
Proficiency in data entry and maintaining accurate records
Excellent communication skills for handling correspondence and liaising with team members
Familiarity with managing escrow accounts and processing sales transactions
Competence in creating and proofreading marketing materials such as brochures and advertisements
Leadership skills for recruiting, training, and supervising office personnel
Proficiency in basic computer applications and office management software

Job Responsibility

Manage and verify the processing of new listings and sales, including entering data into the system and ensuring the accuracy of all purchase agreements
Record and maintain sold records, prepare monthly reports, and calculate advertising costs while proofreading and submitting advertisements to local newspapers
Supervise office personnel by recruiting, training, scheduling, and conducting performance evaluations, while acting as a liaison between staff, managers, and sales associates
Monitor escrow accounts and ensure the completeness and compliance of sales transactions by verifying necessary documents such as title evidence, payoff statements, and mortgage information
Coordinate and oversee the creation of marketing materials, including flyers, brochures, and handouts for special events
Distribute tasks among office staff and provide support in handling correspondence, mail, and appointment scheduling
Assist with department budget preparation and administration, ensuring financial operations align with company goals
Perform additional administrative duties as required to support office operations and team efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Escrow Assistant

Join First American in Wenatchee, WA, where we believe our greatest asset is our...

Location

United States , Wenatchee

Salary:

18.46 - 24.63 USD / Hour

First American Financial

Expiration Date

Until further notice

Requirements

Passion for helping customers while maintaining a professional and positive attitude
Excellent verbal and written communication with both our internal teams and external customers
Problem solver with strong organizational skills, is detail oriented, a natural curiosity with an eagerness to learn
Thrives in contributing to a team working together to deliver beyond customer expectations
Knowledge of MS Office suite and ability to quickly adapt to new software applications and technologies
High school diploma or equivalent
2+ years of escrow-related experience preferred

Job Responsibility

Assist in the escrow process, such as opening orders, inputting closing statement information, preparing documents for closing, handling the complete disbursement and follow-up
Communicate regularly with customers during the escrow process flow
Interpret various agreements as they relate to escrow closings
Working with a variety of technologies to enable escrow transactions, assisting customers to ensure a phenomenal customer experience

What we offer

Medical, dental, vision, 401k, PTO/paid sick leave, employee stock purchase plan

Fulltime

Select Country

Escrow Administrative Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Escrow Administrative Assistant

Escrow Administrative Assistant

Escrow Assistant

Escrow Assistant

Administrative Assistant

Escrow Assistant

Associate Escrow Assistant

Administrative Assistant

Escrow Assistant

Our AI answers in your language