Equity & Payroll Administration Manager Job at Wealthfront (Palo Alto)

Payroll & Equity Manager

Clay is looking for a Payroll & Equity Manager to own and scale our payroll oper...

Location

United States , San Francisco

Salary:

140000.00 - 170000.00 USD / Year

Clay

Expiration Date

Until further notice

Requirements

7+ years of experience in payroll and/or equity administration, ideally in a high-growth startup or tech environment
Deep hands-on experience running payroll and administering equity plans
Strong understanding of U.S. payroll compliance and international payroll experience
Experience with equity platforms (Carta, Pulley, Shareworks, etc.) and HRIS platforms (Rippling, ADP, Workday, etc)
Exceptional attention to detail and a strong control mindset
Ability to handle sensitive and confidential information with discretion
Comfortable operating independently in an evolving, fast-paced environment
Clear communicator who can translate complex topics into simple, employee-friendly explanations

Job Responsibility

Own end-to-end payroll processing across the U.S. and international entities (employees and contractors)
Ensure timely, accurate payroll runs, tax filings, and statutory compliance across jurisdictions
Own year-end payroll activities, including review of tax forms, W-2, as well as fringe benefit reporting, 401k limits, and ensuring accuracy of state tax rates
Partner with external payroll providers (Rippling) and drive automation
Manage payroll related reconciliations, journal entries, monthly/quarterly close support and audits
Maintain and improve payroll controls, documentation, and internal processes
Act as the primary point of contact for payroll questions from employees and leadership
Own administration of Clay’s equity plans (ISOs, NSOs, RSUs, etc.)
Process grants, exercises, terminations, and vesting events accurately and on time
Partner with Legal and Finance on equity compliance, board approvals, and cap table integrity

What we offer

Offers Equity
All employees can work for free with world-class coaches who specialize in creativity, management, and more

Fulltime

Senior Specialist, Equity & Payroll Administration

Wealthfront is seeking a Senior Specialist, Equity & Payroll Administration to j...

Location

United States , Palo Alto

Salary:

120000.00 - 141700.00 USD / Year

Wealthfront

Expiration Date

Until further notice

Requirements

4-6 years of relevant experience in equity administration, payroll or related accounting/finance roles
Bachelor’s degree in Accounting, Finance, or a related field
CPA preferred
Strong understanding of U.S. GAAP, internal controls, and compliance requirements
Hands-on experience with payroll systems and equity administration platforms (e.g., Shareworks/Carta/Namely/ADP preferred)
Proficiency in Microsoft Office, Google Workspace, NetSuite, Bill.com, and Expensify (or similar systems)
Exceptional attention to detail with the ability to communicate clearly at all levels of the organization
Strong problem-solving skills and a proactive, solutions-oriented mindset
High ethical standards and commitment to data accuracy and confidentiality
Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Job Responsibility

Administer equity compensation programs including stock options, RSUs, ESPP, and 10b5-1 plans
Process equity transactions such as grants, exercises, vesting, cancellations, expirations, and payroll-related equity events
Maintain accurate and complete equity records in equity administration systems
Support compliance with SEC reporting and internal controls related to equity activity
Communicate clearly with employees regarding equity plan mechanics and transactions
Perform regular reconciliations between equity systems, payroll, and general ledger
Coordinate with external equity administrators, auditors, and compensation consultants
Assist with the calculation and reporting of stock-based compensation expense and disclosures under ASC 718
Responsible for timely and accurate processing of the semi-monthly payroll and uploads to the payroll system
Responsible for maintaining payroll reports, personnel records and processing deductions such as levies and garnishments, preparing accounting transactions and auditable support, and preparing special reports for senior management

What we offer

medical
vision
dental
401K plan
generous time off
parental leave
wellness reimbursements
professional development
employee investing discount

Fulltime

Payroll and Administration Manager

This is an excellent opportunity for an experienced Payroll and Administration M...

Location

Canada , Vancouver

Salary:

100000.00 - 120000.00 USD / Year

Aplin

Expiration Date

Until further notice

Requirements

5+ years of payroll experience ideally in an investment or financial services environments
4+ years of office administration experience
Accounting background is an asset
PCP or PLP is an asset
5 days in office role

Job Responsibility

Manage full-cycle payroll processing across several provinces, ensuring accuracy, compliance, and timeliness. Provinces include BC, ON, and AB
Oversee employee benefits administration, including enrollments, updates, terminations, and annual renewals
Handle statutory payroll obligations such as EHT, CPP, EI, income tax deductions, workers’ compensation, and year-end reporting
Process T4s and RL-1s as applicable, and act as the main contact for payroll audits, benefits providers, and external advisors
Manage documentation, reconciliation, and recordkeeping for annual share or equity transactions
Coordinate closely with banks, legal counsel, and internal stakeholders to ensure smooth execution of transactions involving buyers and sellers
Coordinate annual insurance renewals, including Office, Cyber, D&O, E&O, and Fidelity Bond coverage
Apply accounting principles to payroll-related entries, accruals, reconciliations, and journal postings
Support Finance with payroll-related inputs for month-end and year-end close
Prepare payroll reporting, variance analysis, headcount summaries, and ad-hoc financial insights

What we offer

3 to 4 weeks vacation
Extended health and dental
Profit sharing plan

Fulltime

Senior Manager, Global Equity Administration

Equity Administration at OpenAI is responsible for the operational foundation of...

Location

United States , San Francisco

Salary:

216000.00 - 240000.00 USD / Year

OpenAI

Expiration Date

Until further notice

Requirements

10+ years of progressive equity administration experience in a high-growth environment
Deep expertise in equity systems (Shareworks strongly preferred), including configuration, reporting, scalable workflows, and operating model design
Strong process and controls mindset with a demonstrated ability to build audit-ready operations supported by clear documentation, ownership, and governance
Strong understanding of equity data flows and integrations across HRIS, payroll, and accounting/reporting ecosystems, with an automation-first approach
Proven ability to run complex, high-stakes equity programs amid shifting requirements and tight timelines
Robust analytical skills, including advanced Excel and comfort with reporting/analytics tools
High ownership and prioritization, able to set direction, manage multiple workstreams, and drive cross-functional outcomes
Excellent stakeholder management and communication, with the ability to influence and align partners at multiple levels
High integrity and sound judgment handling confidential and sensitive information

Job Responsibility

Own end-to-end employee equity administration across key lifecycle events (new grants, vesting/RSU releases, option exercises, and related transactions), including high-volume execution and complex exception handling
Operate core equity cycles by driving timelines, managing dependencies, and ensuring accurate, timely completion across cross-functional partners
Own equity systems and integrations from an operator’s lens, including day-to-day system administration, report builds, workflow configuration, and troubleshooting, while also identifying and driving improvements for scale and data quality
Deliver audit-ready equity reporting and data to support accounting, compliance, and reporting requirements, including building repeatable reconciliations and validation routines
Build and maintain automated equity reporting (scheduled reports, dashboards, and reconciliations) to reduce manual effort and improve accuracy, reliability, and speed
Partner with Internal Controls to keep process documentation, narratives, and flowcharts current, and ensure controls are designed and operating effectively in practice
Partner with Legal and HR to operationalize new equity programs by translating program design into clean workflows, system setup, and execution checklists
Support complex one-off equity transactions, including liquidity events such as tender offers, by coordinating execution steps, data requirements, and stakeholder readiness

What we offer

Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend to fuel your professional growth
Daily meals in our offices, and meal delivery credits as eligible

Fulltime

Manager, Global Equity Administration

Equity Administration at OpenAI is responsible for the operational foundation of...

Location

United States , San Francisco

Salary:

162000.00 - 180000.00 USD / Year

OpenAI

Expiration Date

Until further notice

Requirements

4+ years of progressive equity administration experience in a high-growth environment
Strong working knowledge of equity administration platforms (Shareworks preferred or comparable), including reporting and day-to-day workflows
Ability to operate with precision and urgency in time-sensitive, high-stakes processes
Comfort working across equity data flows with HRIS, payroll, and accounting/reporting partners
Strong analytical skills, including advanced Excel and comfort with reporting/analytics tools
High ownership and strong prioritization, able to manage multiple workstreams and deadlines
Clear communicator who can partner effectively across teams
High integrity and sound judgment handling confidential and sensitive information

Job Responsibility

Execute end-to-end employee equity administration across key lifecycle events (new grants, vesting/RSU releases, option exercises, and related transactions)
Run recurring operational cycles by managing timelines, checklists, stakeholder inputs, and issue resolution
Produce audit-ready equity reporting and support accounting, compliance, and reporting needs with accurate, well-documented data
Build and maintain automated reporting (scheduled reports, dashboards, reconciliations) to reduce manual effort and improve speed and accuracy
Support equity system operations (Shareworks or comparable) including troubleshooting, configuration updates, permissions, report builds, and workflow maintenance
Partner with Internal Controls to keep process documentation, narratives, and flowcharts current, and ensure controls are followed consistently
Support new programs and special transactions by coordinating operational steps and ensuring clean execution (including liquidity events such as tender offers)

What we offer

Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend to fuel your professional growth
Daily meals in our offices, and meal delivery credits as eligible

Fulltime

Sr. Manager, Payroll and Stock Administration

At Hadrian, accuracy, trust, and operational rigor are foundational. Payroll and...

Location

United States , Los Angeles

Salary:

110000.00 - 160000.00 USD / Year

Hadrian Automation

Expiration Date

Until further notice

Requirements

4 years or more of experience in payroll administration, equity administration, or a finance role with meaningful ownership of one or both areas
Experience operating in a high-growth, fast paced, evolving environment
Hands on experience running payroll for both hourly and salaried employees
Experience with Rippling payroll is strongly preferred but not required
Working knowledge of equity compensation concepts including stock options, vesting schedules, grant agreements, and basic tax considerations
Strong attention to detail and comfort working with sensitive financial and personal data
Ability to manage recurring cycles, deadlines, and ad hoc requests without sacrificing accuracy
Clear written and verbal communication skills with a service oriented mindset
Ability to partner effectively with Finance, Legal, People Ops, and leadership
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Job Responsibility

Own the execution of payroll across all employees, ensuring timely and accurate processing each pay period using Rippling or similar payroll systems
Manage payroll inputs including new hires, terminations, pay changes, bonuses, commissions, and corrections in partnership with People Operations and Finance
Reconcile payroll data between HRIS, payroll systems, and finance systems to ensure accuracy and alignment
Respond to employee payroll questions with accuracy, discretion, and professionalism
Support payroll audits, filings, and compliance requirements, including coordination with Finance and external partners as needed
Administer Hadrian’s equity programs, including stock option grants, vesting schedules, exercises, expirations, and terminations
Prepare and distribute equity grant agreements and related documentation in coordination with People Operations, Legal, and Finance
Maintain accurate, up to date records in the equity management system and ensure ongoing reconciliation with HRIS data
Process employee stock option exercises and support employees through the exercise workflow, including timelines, documentation, and system steps
Monitor vesting schedules and key equity milestones, including post termination exercise windows, and proactively flag upcoming deadlines

What we offer

Medical, dental, vision, and life insurance plans for employees
401k
Relocation support may be provided for certain situations, based on business need
Flexible vacation policy

Fulltime

Interim Payroll Manager

Robert Half Management Resources is seeking an Interim Payroll Manager for a lea...

Location

United States , Van Nuys

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of payroll leadership experience supporting large employee populations of 500 or more
Demonstrated background managing full-cycle, multi-state payroll with strong knowledge of California wage and hour requirements
Hands-on experience with ADP Workforce Now or a comparable enterprise payroll platform
Prior involvement in administering commission-based compensation and other variable pay components
Ability to work independently, adapt quickly, and provide steady leadership in an interim or transitional environment
Experience supporting payroll audits, including report generation, reconciliations, and response to PBC-related requests
Strong understanding of payroll compliance, payroll taxes, and high-volume processing best practices

Job Responsibility

Lead end-to-end payroll administration for a large employee population across multiple business entities on a bi-weekly schedule
Direct complex payroll activities involving salaried and hourly employees, location-based pay variations, and employees working in multiple states
Provide day-to-day oversight to payroll team members while maintaining high standards for precision, compliance, and on-time delivery
Process variable compensation elements such as bonuses, commissions, and sales-related incentive earnings using supporting operational data
Manage specialized payments, including equity-related compensation, dividend distributions, and other non-routine payroll items
Monitor payroll tax obligations and reporting requirements to help ensure alignment with applicable federal, state, and local regulations
Prepare payroll records, reports, and reconciliations needed for audit requests and review activities
Create and refine payroll procedures and standard operating documentation to improve continuity and knowledge sharing

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Vp, Senior Payroll Manager

We are assisting a publicly traded company with their search for a VP, Senior Pa...

Location

United States , Glendale

Salary:

150000.00 - 200000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor's degree
10+ years of payroll experience, including team leadership and operational oversight
Strong expertise in U.S. payroll tax laws, compliance requirements, and multi-state payroll administration
Experience administering equity compensation programs and stock-related transactions a plus
Advanced Excel skills and proficiency with Microsoft Office applications
Strong analytical, reconciliation, and problem-solving capabilities with exceptional attention to detail

Job Responsibility

Oversee end-to-end payroll operations across multiple jurisdictions and pay groups
Ensure timely and accurate payroll execution while adhering to applicable federal, state, and local requirements
Coordinate payroll reviews, account reconciliations, and year-end reporting activities, including tax-related filings and documentation
Develop, implement, and maintain effective payroll controls, compliance procedures, and audit readiness practices
Manage employee equity compensation programs, including stock-based awards and employee purchase plans, while maintaining accurate records
Handle equity-related activities such as award issuance, vesting events, exercises, settlements, and adjustments
Ensure appropriate tax treatment, reporting, and compliance for equity compensation transactions
Assist with financial reporting and reconciliation of stock-based compensation activity and related expenses
Stay informed of legislative and regulatory developments affecting payroll and equity administration and recommend necessary updates

Fulltime

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Equity & Payroll Administration Manager

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