Enrollment Services Site Coordinator Job at Westside Family Healthcare Inc (Bear)

Enrollment Services Program Coordinator

Westside Family Healthcare is a nonprofit organization that provides high qualit...

Location

United States , Newark

Salary:

Not provided

Westside Family Healthcare Inc

Expiration Date

Until further notice

Requirements

High school diploma or GED
Six months or more of experience using Microsoft Office software suite (Word, Excel, Outlook)
Valid driver’s license, reliable transportation and ability to travel independently between work locations, including external outreach events
Lift, carry, and transport up to 35 pounds of outreach materials to and from event locations during setup and cleanup
Willingness to work evenings and/or weekends as needed
Willingness to deliver presentations at public events
Willingness to submit to a criminal background check in accordance with state and federal requirements

Job Responsibility

Provide assistance to WFH patients and consumers who need access to financial support for health care services including Medicaid, Health Care Connections (HCC), Screening for Life (SFL), and the Health Insurance Marketplace
Maintain strong knowledge of community resources, insurance affordability programs, and statewide initiatives to support patient and community needs
Educate individuals on program eligibility criteria, required documentation, and the application process for various financial assistance programs
Assist with the completion of applications and act as a liaison with program administrators to facilitate enrollment
Maintain all required certifications during the initial training period and maintain annually thereafter
Track key performance indicators, including enrollment volumes, documentation quality, productivity standards, and follow-up completion
Assist with preparing monthly, quarterly, and annual reports for internal review and external stakeholders
Support the Manager of Enrollment Services and the Associate Director of Enrollment Services in monitoring daily program operations to ensure consistency and efficiency across all sites
Monitor Enrollment Specialist caseloads, identify process barriers, and elevate areas needing additional support
Protect patient and consumer information to ensure that confidentiality is maintained in accordance with HIPAA and PII regulations

What we offer

Medical insurance
Dental insurance
Vision insurance
Life and disability insurance
401(k) retirement plan with a match
Supplemental insurances
Generous PTO package
Flexibility to provide work/life balance

Fulltime

Senior Vice President of Oncology Operations

This position offers a rare opportunity to lead one of the most sophisticated ou...

Location

United States , Phoenix

Salary:

Not provided

HARTZ Search

Expiration Date

Until further notice

Requirements

Master’s degree in Healthcare Administration, Business Administration, Public Health, or related field strongly preferred
advanced executive education or equivalent enterprise leadership experience required
12 plus years of progressive healthcare leadership experience
at least 7 years in oncology, multi-site specialty practice, or hospital-aligned service line operations
demonstrated experience operating within physician-owned or physician-governed practice models
demonstrated ability to direct complex outpatient oncology operations, including infusion services, radiation oncology workflows, hospital outpatient department integration
demonstrated ability to lead multi-site operational teams, establish performance accountability, and advance physician productivity across service lines
demonstrated ability to participate in and influence executive governance structures, joint operating committees, and enterprise-level strategy discussions

Job Responsibility

Provides executive oversight of all oncology operations across Arizona Center for Cancer Care, including Medical Oncology and Hematology, Radiation Oncology, Gynecologic Oncology, Infusion Services, PET/CT imaging, and the Clinical Trials and Research program
Partners directly with physician owners, executive committee, and C-suite leadership to operationalize clinical vision, align infrastructure with practice patterns, and advance physician productivity across all oncology service lines
Leads enterprise oncology operations within the HonorHealth aligned environment, ensuring physician services delivered under Professional Services Agreements and clinic operations governed by Medical Services Agreements are operationally optimized, contractually aligned, and fully supported
Serves as the primary operational advisor to oncology physicians, providing data-driven guidance on access, capacity management, staffing models, site-of-service strategy, and performance optimization
Directs multi-site operational performance across freestanding and hospital outpatient settings, optimizing throughput, infusion chair utilization, radiation scheduling efficiency, and diagnostic coordination
Aligns APP deployment, supervision structures, and collaborative practice models with physician direction, PSA obligations, and regulatory requirements
Partners with HonorHealth executive leadership to resolve operational barriers, coordinate clinic integration, and drive service line growth across the integrated oncology network
Participates in joint operating committees and governance forums to ensure coordinated execution and accountability under Professional Services Agreements and Medical Services Agreements
Collaborates on site-of-service strategy, expansion planning, infusion capacity management, and physician workforce planning across hospital-affiliated and outpatient environments
Oversees operational readiness for physician recruitment, credentialing alignment, site activation, and program expansion to ensure seamless onboarding and rapid clinical integration

Employment Services Specialist

Under general supervision, this position provides customer service to individual...

Location

United States , Sheridan

Salary:

24.78 USD / Hour

Wyoming Department of Transportation

Expiration Date

Until further notice

Requirements

Bachelor's Degree (typically in Business or Human Services)
0-1 year of progressive work experience (typically in Business or Human Services)
OR 3-4 years of progressive work experience (typically in Business or Human Services) as a substitution for education

Job Responsibility

Provides services to individuals by coordinating and executing a broad range of individual services in accordance with Federal and State program guidelines, policies, and regulations
Develops, manages, and monitors a caseload of participants enrolled in state and federal programs
Confers with employers to develop and fill employment and vocational training openings
Refers applicants to employment or other community resources
Assesses and evaluates client skills, education, and training
Assists, directs, and counsels claimants and job applicants
Interviews assess and evaluate customers to meet employment, training, and vocational needs
Enters and monitors data in electronic systems for job postings, candidate file searches, and program reporting
Assists, directs, and counsels business customers on the multitude of DWS coordinated business services, training grants, and resources
Provides on-site visits to businesses to understand employer needs, operations, and job openings

What we offer

Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans
Flexible schedules and work-life balance options

Fulltime

Associate Director, Regional Clinical Operations

Associate Director, Regional Clinical Operations. ICON plc is a world-leading he...

Location

United States , Atlanta; Houston; Tampa; Dallas

Salary:

Not provided

iconplc

Expiration Date

Until further notice

Requirements

Minimum Bachelor’s degree with 5-7 years of experience in Clinical Trial Operations in pharmaceutical / biotechnology industry or Clinical Research Organization, or equivalent, including at least 3 years in a role of primary responsibility for clinical trial execution and management
Thorough understanding and experience in global clinical trials in a diverse range of patient populations with preferred experience in both oncology and hematology
Direct management experience and supervisory responsibility
Demonstrated leadership and management skills
Goal oriented, self-starter with proven ability to work independently
Good knowledge and experience working with external specialist vendors
Excellent interpersonal, organizational, problem-solving, and written/verbal communication skills, confidence, and ability to work effectively with a wide variety of medical, research and administrative personnel
Able to proactively identify issues and provide potential solutions for resolution
Ability to manage multiple tasks simultaneously and meet deliverables in accordance with stated timelines and to established quality standards
Proficient in Outlook/Word/Excel/PowerPoint

Job Responsibility

Accountable for oversight of all assigned studies within the country in accordance with the overall development plan and clinical operations plan and under the direction of the global team (Global Clinical Trial Manager), including adherence to quality, timelines and budget
Accountable for planning and executing assigned country study goals and commitments, and as needed, leading, organizing, and participating in regional and/or local meetings and training sessions to implement country-level recruitment plans
Develops, builds and maintains optimal relationships with key institutions within the country (i.e. Site Alliance Sites), working closely with the Medical Science Liaisons, Global Site Management and Central Services, and other departments as indicated according to the Site Engagement Strategy
Drive the identification and inclusion of sites that have access to and can enroll patients who are from groups that have been historically underrepresented in clinical trials (per FDA Guidance for Industry for Improving Enrollment of Participants from Underrepresented Racial and Ethnic Populations in Clinical Trials)
Oversees regional study feasibility, site monitoring performance, quality metrics and all relevant activities for assigned studies
Drives evidence-based site recommendations and selection
Provides support and training for sites to support diverse recruitment and retention, review, assist and optimize site-level diversity plans as needed, check and challenge progress and coordinate and align central efforts across sponsor and CROs
Align local and central initiatives and advise and guide on effective community engagement activities
Conduct co-monitoring and site identification visits, as needed
Collaborates cross-functionally to build and maintain strong relationships and interaction at the country local level (i.e. Medical Science Liaisons, Medical Monitors, Clinical Scientists, etc.) that directly contribute to key study activities and milestones

What we offer

Various annual leave entitlements
A range of health insurance offerings to suit you and your family’s needs
Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead
Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being
Life assurance
Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others

Fulltime

Program Coordinator, Executive Education

The Program Coordinator works alongside another Program Coordinator and Program ...

Location

United States , Boston

Salary:

66000.00 - 69000.00 USD / Year

HBS

Expiration Date

Until further notice

Requirements

High School Diploma, GED, or equivalent is required
3+ years of experience in administrative support role(s) is required
Microsoft Office (Word, Excel, PowerPoint and Outlook) experience is a must
Education beyond high school may count toward experience

Job Responsibility

Work closely with faculty to confirm session details, coordinate program material, arrange IT and AV needs, and provide classroom support when programs are in session
Be the primary contact for faculty and participants for all pre, during, and post program-related support
Work closely with other HBS support departments to include operations, media services, housekeeping, catering, and other constituents to ensure appropriate operational support
Coordinate and administer program schedules for domestic and international programs
Build and maintain participant websites for each program
Coordinate experiential learning exercises and team-building activities
Maintain records to document faculty material, participant feedback, schedules, vendors, and evaluations associated with program delivery
Coordinate program logistics for on-campus programs, to include meals, housing, and special events, both on campus and at local venues
Coordinate and host online sessions to include sharing documents and videos, administering polls, coordinating breakout rooms, monitoring attendance, and facilitating communication with faculty, participants, and the technology team, delivered primarily via Zoom or the HBS Online Classroom
Use Salesforce to track and manage participant enrollment and cancellations, and other program-related data

What we offer

Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks

Fulltime

Lead Clinical Site Ambassador

Accountable for the strategic and operational oversight of investigational site ...

Location

Salary:

Not provided

The Muse

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent in life science, nursing, pharmacy, medical laboratory technology
10 years + clinical research experience within the pharmaceutical industry
Experience in leading / managing a team as well as in site management, monitoring and overseeing large and/or complex global clinical trials
Must have a strong understanding and experience in drug development process and specifically each step within the clinical trial process
Must have strong budget forecasting and management experience
Extensive experience and knowledge of ICH guidelines/GCP and its applicability to all stages of the clinical development process
Experience / ability to mentor and coach others through peer-to-peer interactions and to develop reporting personnel to grow in complex clinical project management capabilities
Skilled at independently navigating new or novel indications, study/program approaches, and unique challenges
Excellent understanding of all tasks involved in a clinical development program(s) from developing a protocol through to finalizing a clinical study report.

Job Responsibility

Accountable for the strategic and operational oversight of investigational site management and monitoring activities across assigned clinical studies or programs
Ensure that clinical trials are executed with high quality, regulatory compliance, and operational efficiency
Partner with internal stakeholders and external service providers to develop and implement study-specific oversight plans, monitor site performance, and proactively identify and mitigate risks
Maintain sponsor oversight, validating the effectiveness of study and site-level activities
Ensure that monitoring plans and tools adequately address protocol-specific risks
Build and manage meaningful productive relationships with KOLs and key investigator sites
Responsible for operational oversight of the site, site health and monitoring activities
Support QA audit and inspection planning, and implementation of CAPAs as needed
Identify and proactively mitigate site-level risks impacting recruitment, retention, data quality, or compliance
Provide study support on escalated site issues related to study delivery by coordinating communications and resolution efforts

What we offer

Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Short-Term Disability
Long-Term Disability
FSA
HSA
Mental Health Benefits
Adoption Leave

Fulltime

Junior Clinical Trial Manager

At Parexel FSP people make the difference. We have a crucial mission: to prevent...

Location

Spain

Salary:

Not provided

Parexel

Expiration Date

Until further notice

Requirements

Strong experience in clinical trial documentation and processes (e.g., protocols, CRFs, monitoring plans)
Strong experience as CRA and Lead CRA
Strong experience of data management and query resolution in clinical trials
Overall knowledge of site management and monitoring procedures
Good Clinical Practices (GCPs) and regulatory compliance (FDA and ICH guidelines)
Degree in the life sciences field preferred

Job Responsibility

Manage external vendors and contract research organizations
Prepare study documents such as the Monitoring Manual, Study Operations Manual, Source Data Verification Plan and Laboratory Manual
Coordinate and be responsible for the design of study materials such as CRFs, patient diaries, study participation cards and source documents
Assist with protocol development and study report completion
Manage monitoring activities (may include routine on-site clinical monitoring) at clinical study sites to assure adherence to Good Clinical Practices (GCPs), SOPs and study protocols
Provide guidance, direction, and management to CRAs
Track patient enrollment
qualify, initiate, monitor, perform closeout activities, and review site reports
and assist in coordination of data management activities
Coordinate study supplies

What we offer

Exceptional financial rewards, training, and development
Healthy work-life balance

Research Coordinator – Oncology Clinical Trials

Performs clinical and administrative coordination of sponsored clinical trials, ...

Location

United States

Salary:

30.70 - 46.05 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Typically requires 2 years of experience in Research
Knowledge of Good Clinical Practices, International Conference of Harmonization, FDA Guidance documents, Department of Health and Human Services regulations, standard operating procedures
Ability to successfully conduct and manage a research study
Ability to mentor team members and to prepare training plans
Excellent verbal and written communication skills, organizational and time management skills with ability to work under pressure and meet deadlines
Ability to problem solve and work independently with a high degree of accuracy and attention to detail
Must be able to establish a good rapport with patients, investigators and sponsors
Competency in using Electronic Medical Record (EMR), Microsoft Office Suite, and other computerized programs
Must be able to sit, stand, walk, lift, squat, bend, reach above shoulders and twist throughout shift
Must have functional sight and hearing

Job Responsibility

Performs clinical and administrative coordination of sponsored clinical trials, research protocols/projects, and biospecimen collection studies, as applicable
Provides guidance to physicians, clinical staff and research team members
Coordinates assigned research studies in collaboration with other team members and key stakeholders, including but not limited to
study start-up, review of study CTA/budget/CTMS, IRB submissions, recruitment, screening, and enrollment of research subjects, development of mechanisms to maximize subject adherence to the research protocol, maintain source documentation, data collection (i.e. development, completion and submission of case report forms (EDC), study drug/device accountability, monitoring of subjects, AE/SAE reporting, study close out, and facilitates quality assurance inspections and audits
Acts as a liaison between sponsor and investigators and as the primary protocol/project contact for team members and clinical staff
Plans, develops and implements educational plans to disseminate protocol/project information with research staff, investigators and clinical staff
Reviews protocol amendments and updates, research related orders (in collaboration with Investigational Drug Services), and study-specific workflows
Ensures that laboratory requirements are being met for specimen procurement, proper collection, processing and shipment of specimens
Serves as Primary Research Coordinator on studies across multiple sites guiding research team members involved in the study and coordinates and tracks research activities across sites
Coaches and mentors research team members and other personnel

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

Enrollment Services Site Coordinator

Westside Family Healthcare Inc

Location:
United States , Bear

Category:
-

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 04, 2026

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