Enrollment Services Site Coordinator Job at Westside Family Healthcare Inc (Bear)

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Enrollment Services Program Coordinator

Westside Family Healthcare is a nonprofit organization that provides high qualit...

Location

United States , Newark

Salary:

Not provided

Westside Family Healthcare Inc

Expiration Date

Until further notice

Requirements

High school diploma or GED
Six months or more of experience using Microsoft Office software suite (Word, Excel, Outlook)
Valid driver’s license, reliable transportation and ability to travel independently between work locations, including external outreach events
Lift, carry, and transport up to 35 pounds of outreach materials to and from event locations during setup and cleanup
Willingness to work evenings and/or weekends as needed
Willingness to deliver presentations at public events
Willingness to submit to a criminal background check in accordance with state and federal requirements

Job Responsibility

Provide assistance to WFH patients and consumers who need access to financial support for health care services including Medicaid, Health Care Connections (HCC), Screening for Life (SFL), and the Health Insurance Marketplace
Maintain strong knowledge of community resources, insurance affordability programs, and statewide initiatives to support patient and community needs
Educate individuals on program eligibility criteria, required documentation, and the application process for various financial assistance programs
Assist with the completion of applications and act as a liaison with program administrators to facilitate enrollment
Maintain all required certifications during the initial training period and maintain annually thereafter
Track key performance indicators, including enrollment volumes, documentation quality, productivity standards, and follow-up completion
Assist with preparing monthly, quarterly, and annual reports for internal review and external stakeholders
Support the Manager of Enrollment Services and the Associate Director of Enrollment Services in monitoring daily program operations to ensure consistency and efficiency across all sites
Monitor Enrollment Specialist caseloads, identify process barriers, and elevate areas needing additional support
Protect patient and consumer information to ensure that confidentiality is maintained in accordance with HIPAA and PII regulations

What we offer

Medical insurance
Dental insurance
Vision insurance
Life and disability insurance
401(k) retirement plan with a match
Supplemental insurances
Generous PTO package
Flexibility to provide work/life balance

Fulltime

Program Coordinator, Executive Education

The Program Coordinator works alongside another Program Coordinator and Program ...

Location

United States , Boston

Salary:

66000.00 - 69000.00 USD / Year

HBS

Expiration Date

Until further notice

Requirements

High School Diploma, GED, or equivalent is required
3+ years of experience in administrative support role(s) is required
Microsoft Office (Word, Excel, PowerPoint and Outlook) experience is a must
Education beyond high school may count toward experience

Job Responsibility

Work closely with faculty to confirm session details, coordinate program material, arrange IT and AV needs, and provide classroom support when programs are in session
Be the primary contact for faculty and participants for all pre, during, and post program-related support
Work closely with other HBS support departments to include operations, media services, housekeeping, catering, and other constituents to ensure appropriate operational support
Coordinate and administer program schedules for domestic and international programs
Build and maintain participant websites for each program
Coordinate experiential learning exercises and team-building activities
Maintain records to document faculty material, participant feedback, schedules, vendors, and evaluations associated with program delivery
Coordinate program logistics for on-campus programs, to include meals, housing, and special events, both on campus and at local venues
Coordinate and host online sessions to include sharing documents and videos, administering polls, coordinating breakout rooms, monitoring attendance, and facilitating communication with faculty, participants, and the technology team, delivered primarily via Zoom or the HBS Online Classroom
Use Salesforce to track and manage participant enrollment and cancellations, and other program-related data

What we offer

Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks

Fulltime

Lead Clinical Site Ambassador

Accountable for the strategic and operational oversight of investigational site ...

Location

Salary:

Not provided

The Muse

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent in life science, nursing, pharmacy, medical laboratory technology
10 years + clinical research experience within the pharmaceutical industry
Experience in leading / managing a team as well as in site management, monitoring and overseeing large and/or complex global clinical trials
Must have a strong understanding and experience in drug development process and specifically each step within the clinical trial process
Must have strong budget forecasting and management experience
Extensive experience and knowledge of ICH guidelines/GCP and its applicability to all stages of the clinical development process
Experience / ability to mentor and coach others through peer-to-peer interactions and to develop reporting personnel to grow in complex clinical project management capabilities
Skilled at independently navigating new or novel indications, study/program approaches, and unique challenges
Excellent understanding of all tasks involved in a clinical development program(s) from developing a protocol through to finalizing a clinical study report.

Job Responsibility

Accountable for the strategic and operational oversight of investigational site management and monitoring activities across assigned clinical studies or programs
Ensure that clinical trials are executed with high quality, regulatory compliance, and operational efficiency
Partner with internal stakeholders and external service providers to develop and implement study-specific oversight plans, monitor site performance, and proactively identify and mitigate risks
Maintain sponsor oversight, validating the effectiveness of study and site-level activities
Ensure that monitoring plans and tools adequately address protocol-specific risks
Build and manage meaningful productive relationships with KOLs and key investigator sites
Responsible for operational oversight of the site, site health and monitoring activities
Support QA audit and inspection planning, and implementation of CAPAs as needed
Identify and proactively mitigate site-level risks impacting recruitment, retention, data quality, or compliance
Provide study support on escalated site issues related to study delivery by coordinating communications and resolution efforts

What we offer

Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Short-Term Disability
Long-Term Disability
FSA
HSA
Mental Health Benefits
Adoption Leave

Fulltime

Junior Clinical Trial Manager

At Parexel FSP people make the difference. We have a crucial mission: to prevent...

Location

Spain

Salary:

Not provided

Parexel

Expiration Date

Until further notice

Requirements

Strong experience in clinical trial documentation and processes (e.g., protocols, CRFs, monitoring plans)
Strong experience as CRA and Lead CRA
Strong experience of data management and query resolution in clinical trials
Overall knowledge of site management and monitoring procedures
Good Clinical Practices (GCPs) and regulatory compliance (FDA and ICH guidelines)
Degree in the life sciences field preferred

Job Responsibility

Manage external vendors and contract research organizations
Prepare study documents such as the Monitoring Manual, Study Operations Manual, Source Data Verification Plan and Laboratory Manual
Coordinate and be responsible for the design of study materials such as CRFs, patient diaries, study participation cards and source documents
Assist with protocol development and study report completion
Manage monitoring activities (may include routine on-site clinical monitoring) at clinical study sites to assure adherence to Good Clinical Practices (GCPs), SOPs and study protocols
Provide guidance, direction, and management to CRAs
Track patient enrollment
qualify, initiate, monitor, perform closeout activities, and review site reports
and assist in coordination of data management activities
Coordinate study supplies

What we offer

Exceptional financial rewards, training, and development
Healthy work-life balance

Research Coordinator – Oncology Clinical Trials

Performs clinical and administrative coordination of sponsored clinical trials, ...

Location

United States

Salary:

30.70 - 46.05 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Typically requires 2 years of experience in Research
Knowledge of Good Clinical Practices, International Conference of Harmonization, FDA Guidance documents, Department of Health and Human Services regulations, standard operating procedures
Ability to successfully conduct and manage a research study
Ability to mentor team members and to prepare training plans
Excellent verbal and written communication skills, organizational and time management skills with ability to work under pressure and meet deadlines
Ability to problem solve and work independently with a high degree of accuracy and attention to detail
Must be able to establish a good rapport with patients, investigators and sponsors
Competency in using Electronic Medical Record (EMR), Microsoft Office Suite, and other computerized programs
Must be able to sit, stand, walk, lift, squat, bend, reach above shoulders and twist throughout shift
Must have functional sight and hearing

Job Responsibility

Performs clinical and administrative coordination of sponsored clinical trials, research protocols/projects, and biospecimen collection studies, as applicable
Provides guidance to physicians, clinical staff and research team members
Coordinates assigned research studies in collaboration with other team members and key stakeholders, including but not limited to
study start-up, review of study CTA/budget/CTMS, IRB submissions, recruitment, screening, and enrollment of research subjects, development of mechanisms to maximize subject adherence to the research protocol, maintain source documentation, data collection (i.e. development, completion and submission of case report forms (EDC), study drug/device accountability, monitoring of subjects, AE/SAE reporting, study close out, and facilitates quality assurance inspections and audits
Acts as a liaison between sponsor and investigators and as the primary protocol/project contact for team members and clinical staff
Plans, develops and implements educational plans to disseminate protocol/project information with research staff, investigators and clinical staff
Reviews protocol amendments and updates, research related orders (in collaboration with Investigational Drug Services), and study-specific workflows
Ensures that laboratory requirements are being met for specimen procurement, proper collection, processing and shipment of specimens
Serves as Primary Research Coordinator on studies across multiple sites guiding research team members involved in the study and coordinates and tracks research activities across sites
Coaches and mentors research team members and other personnel

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

Facilities Management Support Intern

This internship is designed to provide meaningful, practical experience in facil...

Location

Malaysia , Subang Jaya

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Currently enrolled in a Bachelor's Degree program in Facilities Management, Property Management, Real Estate, Business Administration, Management, Engineering, or related field
Basic understanding of facilities management principles and building operations
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong analytical and problem-solving abilities
Excellent organizational skills with attention to detail
Effective written and verbal communication skills
Ability to work collaboratively in a team environment
Self-motivated with a proactive approach to learning
Interest in real estate, property management, or workplace solutions

Job Responsibility

Support the Facilities Management team in day-to-day operations and service delivery
Assist in tracking and analyzing facilities performance metrics and service levels
Help coordinate vendor management activities and service requests
Contribute to the preparation of client reports, presentations, and documentation
Support the administration of facilities management systems and databases
Assist in monitoring compliance with health, safety, and regulatory requirements
Help compile and analyze data for space utilization and occupancy reports
Participate in site inspections and facilities assessments as needed
Support sustainability initiatives and energy management programs
Assist with special projects and continuous improvement efforts

What we offer

Gain practical experience in commercial facilities management with a global leader
Develop understanding of integrated facilities management services and best practices
Learn about sustainable building operations and workplace optimization
Build knowledge of technology applications in modern facility management
Receive mentoring from experienced professionals in the real estate industry
Understand the full scope of JLL's Work Dynamics service offerings

Fulltime

Facilities Management Support Intern

This internship is designed to provide meaningful, practical experience in facil...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Currently enrolled in a Bachelor's Degree program in Facilities Management, Property Management, Real Estate, Business Administration, Management, Engineering, or related field
Basic understanding of facilities management principles and building operations
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong analytical and problem-solving abilities
Excellent organizational skills with attention to detail
Effective written and verbal communication skills
Ability to work collaboratively in a team environment
Self-motivated with a proactive approach to learning
Interest in real estate, property management, or workplace solutions

Job Responsibility

Support the Facilities Management team in day-to-day operations and service delivery
Assist in tracking and analyzing facilities performance metrics and service levels
Help coordinate vendor management activities and service requests
Contribute to the preparation of client reports, presentations, and documentation
Support the administration of facilities management systems and databases
Assist in monitoring compliance with health, safety, and regulatory requirements
Help compile and analyze data for space utilization and occupancy reports
Participate in site inspections and facilities assessments as needed
Support sustainability initiatives and energy management programs
Assist with special projects and continuous improvement efforts

What we offer

Gain practical experience in commercial facilities management with a global leader
Develop understanding of integrated facilities management services and best practices
Learn about sustainable building operations and workplace optimization
Build knowledge of technology applications in modern facility management
Receive mentoring from experienced professionals in the real estate industry
Understand the full scope of JLL's Work Dynamics service offerings

Fulltime

Research-focused Patient Navigator

The Research-Focused Patient Navigator improves equitable access to clinical res...

Location

United States , Boston

Salary:

61900.00 - 66100.00 USD / Year

Dana-Farber Cancer Institute

Expiration Date

Until further notice

Requirements

Fluency in English and at least one other language preferred, especially Spanish, Haitian Creole, or Portuguese
High School Diploma/GED required
Bachelor’s degree in health or human services preferred
3+ years of professional experience in health care or community outreach organizations
Experience working in hospital electronic medical record systems is a plus
Commitment to cultural humility and cultural safety
Strong customer service and patient and family-centered orientation
Comfortable using Microsoft suite and data capture systems
Basic knowledge of medical terminology required
Ability to work with adults of varying ages, learning styles, and backgrounds

Job Responsibility

Work closely with the research and clinical teams to curate relevant clinical trial information for patient screening and referral
Pre-screen patients trial eligibility, referral, and research navigation
Communicate with the referring clinicians to approach patients for trial eligibility upon completing pre-screening
Coach and prepare potential research participants and enrolled participants for their appointments and conversations with providers
Escort patients during their DFCI main campus appointments and sit in on clinical visit as needed
Remind patients of appointments and follow-up to maximize attendance
Assist patients with scheduling appointments, coordinating referrals, and managing schedules
Provide navigation services to patients pursing enrollment by identifying and address barriers to participate
Identify system and/or organizational barriers to care and recommend strategies to improve/remove them
Navigator will also serve in a role that supports connecting patients with resources such as transportation, parking, and food stipends

Fulltime

Enrollment Services Site Coordinator

Westside Family Healthcare Inc

Location:
United States , Bear

Category:
-

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 04, 2026

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Enrollment Services Site Coordinator

Westside Family Healthcare Inc

Location:United States , Bear

Category:-

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:March 04, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Location:
United States , Bear

Category:
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Contract Type:
Not provided

Job Posted:
March 04, 2026