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Engineering Coordination Lead

Italy, Venice · Job Posted June 15, 2026
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Job Responsibility

  • Manage and maintain technical documentation, maintenance logs, permits, certifications, and departmental archives
  • Coordinate administrative activities related to preventive and corrective maintenance interventions
  • Support the creation, organization, and ongoing management of technical and authorization archives
  • Monitor purchase orders, material requests, supplier documentation, and external contractor agreements
  • Assist in the preparation, tracking, and control of the Engineering department budget
  • Prepare periodic reports related to operational costs, maintenance activities, and departmental performance
  • Organize departmental meetings, prepare meeting minutes, and monitor follow-up actions
  • Manage internal and external correspondence for the Engineering department
  • Support audit processes, certifications, and compliance with health, safety, and regulatory standards
  • Collaborate with Finance, Procurement, Human Resources, and other departments to ensure effective information flow and operational alignment
  • Coordinate calendars, administrative deadlines, and planning activities for the Engineering team
  • Ensure accurate filing and record retention in accordance with company standards and legal requirements

Requirements

  • Diploma or Bachelor's Degree in Business Administration, Economics, Engineering, or related fields
  • Minimum 1 year of experience in administrative or coordination roles
  • Previous experience within technical departments, maintenance, hospitality, or facility management environments is considered a strong advantage
  • Excellent knowledge of Microsoft Office Suite, particularly Excel
  • Strong document management and reporting capabilities
  • Familiarity with CMMS (Computerized Maintenance Management Systems) and/or ERP systems
  • Understanding of purchasing procedures and supplier management processes
  • Excellent organizational and planning abilities
  • High level of accuracy and attention to detail
  • Ability to work independently and manage multiple priorities effectively
  • Strong interpersonal and communication skills
  • Proactive approach to problem solving and teamwork
  • Fluent Italian required
  • Good command of spoken and written English

What we offer

  • Competitive salary and comprehensive benefits package
  • Excellent training and development opportunities
  • Employee discount for stays at Four Seasons properties worldwide
  • Complimentary dry cleaning for employee uniforms
  • Complimentary employee meals

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