Engineering Administrative Assistant Job at Four Seasons (Firenze)

Engineering Administrative Assistant

Nestled at the base of Vail Mountain, along the banks of Gore Creek, Grand Hyatt...

Location

United States , Vail

Salary:

23.00 USD / Hour

Hyatt

Expiration Date

Until further notice

Requirements

Answering telephones
processing invoices
keeping correct stock levels
ordering of store items
processing payroll
timecard corrections
scheduling
coordinating contractors
getting statements from vendors
creating purchase orders

Job Responsibility

Providing administrative support to the Engineering team
ensuring the smooth and efficient running of the general office
answering telephones
processing invoices
keeping correct stock levels
ordering of store items
processing payroll
timecard corrections
scheduling
coordinating contractors

What we offer

Free meals in colleague cafeteria for every shift worked
free parking on-site
1 hour of sick pay earned for every 30 hours worked, up to 48 hours/year
discounted & complimentary hotel room nights
medical, dental, vision insurance (full-time colleagues)
flexible spending account (full-time colleagues)
retirement savings plan
basic life insurance
PTO earned based on hours worked, up to 17 days in first year (full-time & part-time)
opportunities to work around the world with Hyatt Hotels and Resorts

Fulltime

New

Administrative Assistant- Engineering

Our Property Administrative Specialists play an important role in a number of vi...

Location

United States , Bethesda

Salary:

22.03 - 23.69 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance
Stand, sit, or walk for an extended period of time
Reach overhead and below the knees, including bending, twisting, pulling, and stooping

Job Responsibility

Prepare documents using word processing, spreadsheet, database, or presentation software
Serve as the point of contact for clients and vendors
Act as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event)
Develop and maintain positive working relationships with other employees and departments
Support team to reach common goals
Listen and respond appropriately to the concerns of other employees
Report accidents, injuries, and unsafe work conditions to manager

What we offer

Wide range of benefits designed to support you and your family, enrich your wellbeing, empower your career, and spark new adventures

Fulltime

Administrative Assistant Engineering

Your role will be to ensure that the “Gold Standards” of The Ritz-Carlton are de...

Location

United States , Lake Tahoe

Salary:

25.25 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Fulltime

Administrative Assistant – Engineering Department

We are seeking a reliable and organized Administrative Assistant to support our ...

Location

Saudi Arabia , Amaala

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Diploma or bachelor’s degree in administration or a related field
Previous experience in an administrative role, preferably in a technical or operations environment
Strong communication, organizational, and multitasking skills
Proficiency in Microsoft Office and strong attention to detail
Ability to work independently while supporting a collaborative team
A proactive attitude and willingness to learn
Fluency in Arabic and English is essential
Must be eligible to work in Saudi Arabia

Job Responsibility

Coordinate schedules, meetings, and departmental activities
Prepare and format documents, reports, and presentations
Maintain organized filing systems for project and departmental records
Support procurement processes, including purchase requests and vendor follow‑ups
Assist with onboarding activities and general administrative tasks
Track deadlines, follow up on pending items, and support project coordination
Facilitate communication between engineering staff and other departments

What we offer

Competitive salary in a tax-free environment
Housing and transportation
30 days of vacation plus public holidays
Complimentary meals and uniform cleaning
Medical and life insurance
Employee Assistance Program and worldwide complimentary room nights
Opportunities for growth and development

Fulltime

Administrative Assistant - Engineering

Enter and retrieve information contained in computer databases using a keyboard,...

Location

United States

Salary:

27.50 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Fulltime

Administrative Assistant (Hardware Engineering)

For over 40 years, Aero Simulation, Inc. (ASI) has provided quality flight train...

Location

United States , Tampa

Salary:

Not provided

Aero Simulation, Inc. (ASI)

Expiration Date

Until further notice

Requirements

Proficiency in office software such as Excel, Word, PowerPoint, and Outlook is required
Knowledge of AutoCAD software is a plus
Familiarity with ERP systems used in a production/manufacturing environment is a plus
Knowledge and experience with flight simulators or the simulator industry is a plus
Ability to develop and maintain positive working relationships with internal and external customers
Ability to adapt communication style and messaging to different audiences
Ability to manage multiple priorities and projects simultaneously
The candidate must be able to work in a team environment, or independently, as necessary, and be a self-starter who will resolve problems effectively and efficiently
Keen attention to detail to deliver solutions that meet project requirements
U.S. Citizenship Required

Job Responsibility

Produce hardware documentation PDAL’s (Product Drawings and Associated Lists) which includes printing, binding, and ensuring all drawings are present
Enter data such as part and drawing numbers into our ERP system
Saving AutoCAD drawings as PDFs
Upload documentation and data into our release cycle
Maintain documentation (electronic and paper)
Assist with development of presentation materials for customer meetings
Support customer events such as configuration audits at customer facilities

What we offer

Employee Stock Ownership Plan (ESOP)
flexible work environment
generous paid time off
professional development opportunities
industry competitive compensation
medical
dental
401k

Fulltime

Administrative Assistant

Bowman has an opportunity for a Administrative Assistant to join our team in Her...

Location

United States , Herndon

Salary:

Not provided

Bowman

Expiration Date

Until further notice

Requirements

High School diploma or equivalent GED required or commensurate relevant experience
Three or more (3+) years of experience in an administrative role, including a minimum of one (1) year administrative experience in the land development industry required
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Basic understanding of clerical procedures and systems such as record keeping and filing
Professional appearance, approach, and demeanor

Job Responsibility

Support the diverse Civil Engineering, Land Survey and Planning teams through all phases of business
Provide administrative support, proposals and response letters, and assist with work/change orders, submittals, and research
Greet scheduled visitors and accompany to appropriate area or person
Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities
Communicate with internal and external clients, Project Managers, and other staff on project related matters
Act, when necessary, as the liaison between workgroups and outside stakeholders such as suppliers and clients
Act as liaison with corporate headquarters, disseminating information to local office staff accordingly
Compose and edit correspondence in Word and create and maintain spreadsheets in Excel
Organize and maintain file system, file correspondence and other records
Collect and research data using various company programs

What we offer

Medical, dental, vision, life, and disability insurance
401(k) retirement savings plan with company match
Paid time off, sick leave, and paid holidays
Tuition reimbursement and professional development support
Discretionary bonuses and other performance-based incentives
Employee Assistance Program (EAP), wellness initiatives, and employee discounts

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support daily operations for a...

Location

United States , Midland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, or clerical role is preferred
Basic proficiency with Microsoft Excel and confidence working with spreadsheets and reports
Strong attention to detail with the ability to manage data entry tasks accurately
Effective time management skills and the ability to prioritize multiple assignments
Comfortable working in a fast-paced environment with changing daily needs
Strong communication skills, including the ability to handle inbound calls courteously and efficiently
Reliable organizational skills and a consistent approach to maintaining orderly records and office processes

Job Responsibility

Maintain accurate records by entering, updating, and verifying information in company systems and files
Prepare, format, and update reports, logs, and spreadsheets using Microsoft Excel and other office tools
Provide day-to-day administrative support to the engine shop team to help keep office activities running smoothly
Organize documents and filing systems so records remain accessible, current, and easy to retrieve
Handle incoming calls and direct inquiries to the appropriate team members clearly and efficiently
Assist with front office and receptionist-related duties while supporting general clerical needs as they arise

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan
free online training

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Engineering Administrative Assistant

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