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Energy Billing Coordinator

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Powerdot

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Location:
Poland , Warsaw

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Energy Billing Coordinator ensures accurate and timely management of supplier energy invoices. The role combines diligent reporting, analytical rigor, and stakeholder communication. By controlling supplier billing, reconciling invoices with forecasts, and maintaining direct contact with energy suppliers and Distribution System Operators (DSOs), the coordinator will help optimize Powerdot’s energy cost management, detect anomalies, and resolve disputes, all while contributing to the efficiency of financial processes.

Job Responsibility:

  • Manage supplier energy invoices across Powerdot’s energy contracts, with a strong focus on Poland, from data collection and validation to reporting
  • Input all relevant energy invoice data into country-specific Excel trackers, ensuring structured data and accurate recording of actuals
  • Conduct weekly updates to management regarding invoice status and data quality, highlighting missing information
  • Support the Actuals vs Estimates process in close collaboration with Energy engineers responsible for energy forecasts calculation and reconciliation of supplier invoices with forecasts
  • Address invoice discrepancies, liaise with energy suppliers and DSOs for disputes or tariff adjustments, and submit complaints when necessary
  • Proactive in suggesting and implementing process improvements, including automation of data collection and checks to reduce reliance on manual tasks and increase efficiency

Requirements:

  • Bachelor’s degree in Finance, Business Administration, Accounting, or a related field
  • Previous experience in invoicing or financial coordination (experience in managing energy invoices is a strong plus)
  • Excellent organizational skills, high attention to detail, and diligence in recording actual data for reporting
  • Proficiency in Excel / Google Sheets
  • Strong communication skills in English and Polish are highly desirable due to frequent interaction with DSOs
  • Demonstrated success in resolving billing discrepancies, and ensuring strict compliance of billing with contracts
  • Ability to work independently and as part of a cross-functional team

Nice to have:

Previous experience in managing energy invoices

What we offer:
  • Health insurance
  • gym membership
  • flexible hours
  • annual offsite
  • english training
  • free office snack
  • special discounts to charge your car
  • Private health insurance coverage
  • Gym membership to help you stay active
  • Flexible working hours: you own your time
  • Annual offsite where we celebrate the year’s achievements and spend quality time together
  • Regular team-building events with your local teammates
  • English Training as English is our language used to connect with all markets and teams
  • Free office snacks and unlimited coffee & Meal allowance for every worked day
  • Special discounts for charging your electric vehicle

Additional Information:

Job Posted:
February 14, 2026

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