Employee Scheduler

• Comprehend workforce requirements, job roles, and staffing structures across all community environments
• Study schedules and staffing requests to ascertain precise daily and weekly workforce requirements
• Interface with leadership teams to understand specific facility requirements and adjust shift schedules as needed
• Receive, process, and track vacation, sick leave, and other absence requests to arrange seamless employee schedules
• Consider the extreme time sensitivity of requests to maintain safe, efficient, and uninterrupted site operations
• Examine employee availability, classifications, and skill sets to align workforce assignments with unique site demands
• Confirm shifts with personnel to ensure all vacancies are actively filled with the right employees across all locations
• Monitor vacant shifts and strategically build out casual and floater rotations, prioritizing casual staff before part-time coverage
• Record, determine, and assign work duties while considering employee seniority, availability, shift length, and qualifications
• Collect, monitor, and assess scheduling data to identify trend lines, absence patterns, or operational areas of concern
• Produce detailed quarterly reports regarding overall shift coverage, scheduling metrics, and performance indicators
• Alter schedules rapidly to meet emergencies caused by extended leaves or sudden spikes in workforce demand while actively minimizing overtime
• Act as a Subject Matter Expert (SME) for the HRIS system scheduling module, supporting system testing, updates, and new builds
• Deliver system training, troubleshooting support, and user guide documentation to supervisors, managers, and casual staff
• Participate in employee resource working groups, providing data to inform broader human resources, recruitment, and onboarding priorities

• Minimum of two (2) years of direct experience with automated employee scheduling or workforce planning
• Post-secondary diploma in Business Administration, Office Administration, Human Resources, or an equivalent combination of education and experience
• Working knowledge of Alberta Employment Standards and basic labour regulations is highly desirable
• High computer proficiency with MS Office applications, including intermediate to advanced skills in Microsoft Excel and Word
• Previous hands-on experience utilizing electronic scheduling systems or complex HRIS database modules
• Proven experience as a self-starter who can confidently work independently under minimal day-to-day supervision
• Must possess reliable transportation and a valid driver's license, as occasional travel within the Calgary region is required
• Flexibility to occasionally support evening or weekend scheduling updates during critical operational emergencies

Working knowledge of Alberta Employment Standards and basic labour regulations is highly desirable

• Competitive annual salary between $55,000 and $60,000, commensurate with experience
• Standard full-time hours of work from Monday to Friday, 8:00 AM – 4:00 PM (37.5 hours per week)
• Dynamic, supportive work culture focused on professional development and community well-being
• Opportunity to work with a globally recognized recruitment leader, granting access to an exclusive network of top tier employers
• Specialized professional growth paths and exposure to enterprise-level HRIS software platforms