Employee Reimbursement Specialist Job at Robert Half (Centerville)

New

Accounting Specialist

We are looking for an Accounting Specialist to support day-to-day financial oper...

Location

United States , Fayetteville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling accounts payable and accounts receivable in an accounting environment with strong attention to detail
Working knowledge of billing processes, account reconciliation, and day-to-day accounting support activities
Ability to manage high-volume transactional work with strong attention to detail and accuracy
Proficiency with accounting systems and standard office software
prior exposure to Oracle or JD Edwards is a plus
Strong organizational skills and the ability to prioritize tasks in an onsite team setting
Clear written and verbal communication skills for collaborating with internal stakeholders
Associate degree in accounting, finance, or a related field preferred
comparable practical experience will also be considered

Job Responsibility

Process vendor invoices, employee reimbursements, and payment requests with accuracy and timeliness
Manage incoming payments, post customer receipts, and follow up on outstanding balances as needed
Prepare and review billing activity to ensure charges are entered correctly and supporting documentation is complete
Reconcile account balances and investigate discrepancies to keep financial records current and reliable
Assist with routine general accounting tasks, including journal support and maintenance of transactional records
Partner with internal staff to resolve payment, billing, and account questions in an efficient and timely manner
Support ongoing accounting operations by helping maintain organized documentation and compliance with established procedures

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

New

Federal Services Operations Support Specialist

Allied Universal® is hiring a Federal Services Operations Support Specialist.The...

Location

United States

Salary:

25.50 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
United States Citizenship (as required for government contract compliance)
Valid driver's license if driving a company vehicle, or personal vehicle in the course of conducting business (e.g., client visits, attending networking events)
Minimum of three (3) years of leadership experience in a high-volume workforce environment, preferably in the protective service industry
Minimum of three (3) years of experience in operations support, workforce management, scheduling, payroll administration, or related field
Work experience in successfully building and developing teams
Proficiency in Microsoft Office and workforce management systems (WinTeam preferred)
Strong analytical and problem-solving skills with attention to detail
Ability to manage multiple priorities in a fast-paced environment
Effective oral and written communication skills

Job Responsibility

Coordinate advanced scheduling activities in WinTeam to support contract staffing requirements
Process schedule adjustments and maintain schedule documentation within established timelines
Review weekly scheduling activity reports for completeness and accuracy
Track staffing vacancies and communicate open positions to recruiting personnel
Monitor employee time-off requests and maintain related scheduling records
Maintain workforce tracking logs, scheduling spreadsheets, and related administrative documentation
Research and process payroll correction requests in coordination with payroll and field management
Audit timekeeping records and scheduling entries to identify discrepancies requiring correction
Track and document payroll adjustments, employee pay issues, and related follow-up actions
Support weekly payroll processing activities by validating workforce data and schedule alignment

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Eligibility for our retirement plans
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

New

Accounts Payable Specialist

Our client is seeking an experienced Accounts Payable Specialist to join their N...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of hands-on accounts payable experience, including work supporting multiple companies, entities, or state operations
Demonstrated ability to manage high-volume invoice processing in a fast-paced environment with strong attention to detail and accuracy
Experience using ERP and accounting platforms, with familiarity in Microsoft Dynamics 365 preferred
Working knowledge of Concur or similar expense management systems
experience handling corporate credit card expense activity is highly valued
Intermediate Microsoft Excel skills, including the ability to organize data, reconcile information, and support reporting tasks
Understanding of account coding, accrual-based accounting, vendor maintenance, and accounts payable reconciliation practices
Experience with 1099 processing and vendor tax documentation requirements
Strong communication and problem-solving skills, with the ability to resolve discrepancies and interact professionally with vendors and internal teams

Job Responsibility

Examine incoming invoices and payment requests to confirm accuracy, supporting documentation, and proper authorization before processing
Assign correct general ledger coding, enter payable details into the accounting system, and maintain timely upload of invoice records
Review employee and corporate card expense submissions, ensuring policy compliance and accurate reimbursement or payment handling across multiple companies
Coordinate recurring payment cycles, including weekly check runs and other disbursement methods such as ACH, while meeting established deadlines
Reconcile accounts payable activity, track open items, and follow up on outstanding balances to keep vendor payments current
Investigate billing inconsistencies, resolve exceptions with vendors or internal teams, and clear invoice-related issues efficiently
Maintain organized and accurate vendor master data, including tax documentation and records needed for 1099 reporting
Support month-end close activities by preparing AP-related reconciliations, accrual information, and other reporting as needed
Contribute to accounts payable operations across a multi-entity, multi-location environment with significant monthly invoice and corporate card volume, including work within D365 and Concur-related processes
Provide responsive service to vendor inquiries and assist with additional accounting or administrative assignments as business needs evolve

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Payroll Specialist

We are looking for a Payroll Specialist to manage end-to-end payroll operations ...

Location

United States , Fremont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of payroll experience, preferably in a construction or union environment
Hands-on experience processing full-cycle payroll for workforces ranging from approximately 100 to 500 employees
Knowledge of payroll practices for union, non-union, and non-exempt employees
Familiarity with federal, state, and local payroll tax reporting requirements and filing deadlines
Experience administering garnishments, levies, child support deductions, and related compliance processes
Understanding of workers’ compensation reporting, union reporting, annual tax forms, and audit support responsibilities
Strong accuracy, organizational skills, and ability to manage multiple payroll deadlines without compromising compliance

Job Responsibility

Administer weekly payroll for employees across multiple companies, including field and office staff, while confirming accuracy before final submission
Review imported time records, reconcile payroll totals, and prepare routine payroll reports to support timely processing
Manage federal, state, and local payroll tax activities, including filings, withholdings, reconciliations, and required periodic reporting
Verify tax setup details for new hires and maintain accurate employee payroll records within an integrated payroll environment
Process additional employee-related payments such as travel reimbursements, per diem, truck rent, and other approved expense items
Handle court-ordered deductions and involuntary withholdings, including garnishments, levies, and child support payments, in accordance with legal requirements
Complete workers’ compensation reporting, support annual true-up activities, prepare wage documentation for claims when needed, and coordinate premium payments
Prepare union payroll reporting, assist with union and insurance audits, and contribute documentation for annual financial statement reviews and census-related reporting
Record payroll-related general ledger entries and support special projects or ad hoc assignments requested by finance leadership

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training (via Robert Half)

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a utility district tea...

Location

United States , Lacey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in full-cycle accounts payable within a detail-focused accounting environment
Working knowledge of general ledger concepts and account coding practices
Experience reviewing and coding invoices, preparing check runs, and supporting ACH payments
Strong attention to detail with the ability to identify errors and correct discrepancies efficiently
Highly organized and able to manage multiple priorities in a task-driven setting
Proficiency with accounting systems
experience using Springbrook software is preferred
Exposure to payroll processing is helpful, though not required
Utility industry experience is a plus

Job Responsibility

Process invoices from receipt through final payment while maintaining accuracy and proper documentation
Review billing details, resolve discrepancies, and make necessary corrections before payment is issued
Prepare payment batches, print checks, and support ACH-related transactions in accordance with established procedures
Send payment information to the treasurer's office and help ensure timely disbursement of funds
Perform full-cycle accounts payable activities, including coding invoices to the appropriate accounts
Maintain and update multiple accounting worksheets and tracking files to keep records current
Handle employee or vendor reimbursement requests as needed and verify supporting details
Assist with payroll-related tasks when needed and provide backup support to the accounting team
Use Springbrook software to manage accounts payable transactions and related financial records

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Accounts Payable Specialist

Robert Half is partnering with a Minneapolis, Minnesota based client in search o...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable or expense reimbursement processing
Hands-on experience working with Concur Expense and processing travel and expense reports
Knowledge of check runs, expense reimbursements, and accounts payable procedures
Strong data entry accuracy and attention to detail in a fast-paced environment
Ability to communicate effectively through email correspondence and direct user support
Customer service skills with the ability to handle questions and resolve issues professionally
Experience reviewing expenses for policy compliance and escalating exceptions when appropriate

Job Responsibility

Review and process employee and end-user expense submissions with accuracy and timeliness
Examine reimbursement requests to confirm alignment with organizational travel and expense policies
Communicate with staff and volunteers to clarify missing details, resolve discrepancies, and address exception requests
Support users with access and login-related issues tied to the expense reporting platform
Maintain complete and accurate records through careful data entry and documentation updates
Coordinate expense reimbursements and assist with check run activities as needed
Respond to email inquiries professionally and provide strong customer service throughout the reimbursement process

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Payroll Specialist

We are looking for a Payroll Specialist to join a collaborative team supporting ...

Location

United States , Santa Clara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5+ years of progressive payroll experience, including ownership of full-cycle payroll processing in a high-volume environment
Background supporting multi-state and multi-entity payroll operations with strong knowledge of related compliance requirements
Solid understanding of payroll tax rules, wage and hour regulations, and reporting obligations at the federal, state, and local levels
Hands-on experience with varied compensation structures, including hourly pay, salaries, commissions, bonuses, retro pay, and reimbursements
Working knowledge of prevailing wage compliance and certified payroll reporting practices
Proficiency with ADP Workforce Now or a comparable payroll platform
advanced system knowledge is strongly preferred
Strong auditing, reconciliation, and analytical skills with the ability to identify and correct discrepancies efficiently
High attention to detail, sound judgment with confidential information, and a proactive, team-focused work style

Job Responsibility

Manage complete bi-weekly payroll processing for multiple entities and employee groups, ensuring timely and accurate pay for salaried, hourly, and commission-based staff
Examine payroll records for earnings, deductions, taxes, benefit elections, reimbursements, and other adjustments to confirm data integrity before final processing
Administer specialized payroll items such as bonus payments, retroactive adjustments, multi-state tax situations, prevailing wage requirements, and certified payroll reporting
Reconcile payroll outputs with tax documents, internal reports, and general ledger activity to support accurate financial reporting
Coordinate with external providers that support tax filings, garnishments, and benefit-related payroll activity to maintain smooth payroll operations
Investigate and resolve payroll exceptions, including payment discrepancies, overpayments, underpayments, and system-related issues
Prepare payroll records, reports, and supporting documentation for internal reviews and external audit requests
Contribute to payroll projects involving system enhancements, workflow improvements, benefit changes, acquisitions, and implementation-related activities
Review payroll system integrations and data transfers to help ensure employee and payroll information moves correctly between platforms

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan for contract/temporary professionals

Fulltime

Accounts Payable Specialist

Charlie Gilmur with Robert Half is looking for an Accounts Payable Specialist to...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable, invoice processing, or a related accounting support function
Working knowledge of invoice coding, account allocation, and payment processing procedures
Ability to research discrepancies and resolve issues involving invoices, purchase orders, and vendor accounts
Familiarity with Concur or a similar expense management platform for employee reimbursements
Experience supporting check runs, credit card expense reconciliation, or other disbursement-related activities
Strong attention to detail, accuracy, and organizational skills in a deadline-driven environment
Effective written and verbal communication skills for coordinating with vendors and cross-functional teams

Job Responsibility

Review incoming invoices for completeness and policy alignment, then gather any missing details needed to move transactions forward accurately
Investigate invoice and purchase order variances, working with internal partners and external suppliers to resolve issues promptly
Assign appropriate account coding and enter payable transactions into the company’s financial systems with a high degree of accuracy
Support employee expense reimbursement processing through Concur, including review of submissions for adherence to travel and expense guidelines
Assist with company credit card expense activity by validating charges and confirming compliance with purchasing standards
Communicate with vendors to answer payment questions, address account concerns, and help maintain positive business relationships
Partner closely with purchasing and other departments to clear exceptions, reconcile documentation, and keep payment workflows on schedule
Provide backup support for payment processing activities, including check runs and other disbursement tasks as needed
Follow company, safety, food safety, and quality procedures at all times, and escalate any concerns to department leadership promptly

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

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Employee Reimbursement Specialist

Job Description

Job Responsibility

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