Employee Reimbursement Specialist Job at Robert Half (Centerville)

Employee Reimbursement Specialist

We are looking for an Employee Reimbursement Specialist to support accounts paya...

Location

United States , Centerville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable, employee reimbursements, or a closely related finance operations role
Hands-on experience reviewing invoices, assigning account coding, and supporting payment processing activities such as ACH or check runs
Proficiency with NetSuite, Coupa, and Microsoft Excel in a transaction-heavy environment
Strong attention to detail with the ability to verify documentation accuracy and identify coding or processing discrepancies
Experience tracking inquiries, maintaining organized records, and following issues through resolution
Ability to create clear weekly reports and communicate volume trends, aging items, and operational risks to management
Degree in Accounting, Finance, Business, or related field

Job Responsibility

Manage the full employee reimbursement process by reviewing incoming submissions, confirming required support is included, coordinating next steps, and following each request through approval and payment
Conduct targeted quality reviews of invoice records in Smartsheet to confirm data accuracy, completeness, and correct coding before payment processing continues
Identify recurring errors or inconsistencies and communicate findings to the appropriate processing team so corrections can be made promptly
Maintain an organized log of vendor and internal payment questions, monitor open items, follow up on aging requests, and document final resolutions
Prepare weekly accounts payable activity reports that summarize workflow volume, outstanding exceptions, reimbursement status, inquiry aging, and payment release activity by region
Monitor workload patterns and raise concerns when trends suggest potential capacity constraints or processing delays
Provide additional invoice processing support during high-volume periods to help maintain service levels across regional teams
Act as backup support for regional processors during scheduled or unexpected absences to ensure continuity of daily AP operations

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) or deferred compensation plan
Paid time off for vacation, personal needs, and sick time
Paid holidays

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in Oakwood Vi...

Location

United States , Cleveland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 4 years of experience in accounts payable or closely related accounting support work
At least 4 years of hands-on experience using computerized accounts payable systems
Demonstrated ability to process invoices, perform account coding, and manage payment activities such as ACH and check runs
Strong working knowledge of Microsoft Office applications, with advanced capability in Excel
Proven attention to detail with the ability to manage large transaction volumes and resolve discrepancies accurately
Effective communication skills and the ability to work cross-functionally with internal departments and external vendors

Job Responsibility

Process a high volume of accounts payable transactions, including non-inventory purchases, inventory-related invoices, employee reimbursements, and refund payments, while ensuring compliance with company policies
Review invoices against purchase orders and receiving records, assign appropriate account coding, and enter transactions accurately into the accounting system
Investigate and resolve invoice discrepancies by partnering with purchasing, receiving, corporate teams, and vendors to address pricing, quantity, receipt, and coding issues
Prepare and complete check, ACH, and credit card payment activities within established weekly and monthly deadlines to avoid service interruptions and maintain vendor confidence
Reconcile vendor statements and outstanding balances, research variances, and take corrective action to keep accounts current and accurate
Support month-end close by preparing journal entries and assisting with payables-related accounting tasks that improve the reliability of financial reporting
Organize vendor documentation and maintain complete, accurate records to support audits, reporting needs, and daily operational efficiency
Contribute to cleanup and process improvement efforts within the accounts payable function, helping create stronger structure in a complex Sage 500 and DocuSign environment
Participate in special assignments and departmental projects as needed to support broader finance objectives

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in Mason, Ohi...

Location

United States , Mason

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in accounts payable or a closely related accounting support role
Hands-on experience with invoice coding, payment processing, check runs, and account reconciliation
Working knowledge of three-way matching and controls related to purchase orders, receipts, and invoices
Familiarity with SAP, SAP HANA, or other enterprise accounting systems used for accounts payable activities
Understanding of sales and use tax handling within accounts payable processes
High school diploma required
Strong organizational skills, attention to detail, and the ability to manage priorities independently

Job Responsibility

Process vendor invoices, employee expense reimbursements, internal payment requests, and intercompany payables with accuracy and timeliness
Review payment submissions to confirm supporting documentation is complete, approvals are authorized, and transactions follow company policy
Assign appropriate account coding, validate expense distribution, and ensure payments align with internal controls and financial guidelines
Reconcile invoices against purchase orders and receiving records before releasing payment to confirm a complete three-way match
Organize payment schedules based on due dates, discount opportunities, and agreed vendor terms to optimize cash management
Prepare and distribute checks and electronic fund transfers after confirming required authorizations and supporting records
Maintain vendor master data, including setup documentation such as tax forms, and resolve supplier account questions or discrepancies
Audit employee expense reports in the travel and expense system, support tax and compliance reviews, and assist with departmental administrative tasks as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Benefits Specialist

Working under general supervision this position is responsible for providing ben...

Location

United States , Madera

Salary:

28.90 - 42.00 USD / Hour

Valley Children's Healthcare

Expiration Date

Until further notice

Requirements

High School Diploma/G.E.D. (required)
College Degree - 4 year (preferred)
Minimum two (2) years Related experience (required)
Computer Skills Demonstrate proficiency in Excel
Attention to detail, accurate and efficient with data entry, and must be able to communicate verbally and in writing with employees at all levels of the organization.

Job Responsibility

Provide benefits support for the Hospital and Specialty Medical Group
Serve as primary contact for employee benefits inquiries
Coordinate and administer all benefit programs including medical, dental, vision, life insurance, retirement, and education reimbursement
Have daily contact with staff in Human Resources Department, employees, providers, vendors, outside agencies and regulatory representatives.

Fulltime

Accounting Specialist

We are looking for an Accounting Specialist to support day-to-day financial oper...

Location

United States , Fayetteville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling accounts payable and accounts receivable in an accounting environment with strong attention to detail
Working knowledge of billing processes, account reconciliation, and day-to-day accounting support activities
Ability to manage high-volume transactional work with strong attention to detail and accuracy
Proficiency with accounting systems and standard office software
prior exposure to Oracle or JD Edwards is a plus
Strong organizational skills and the ability to prioritize tasks in an onsite team setting
Clear written and verbal communication skills for collaborating with internal stakeholders
Associate degree in accounting, finance, or a related field preferred
comparable practical experience will also be considered

Job Responsibility

Process vendor invoices, employee reimbursements, and payment requests with accuracy and timeliness
Manage incoming payments, post customer receipts, and follow up on outstanding balances as needed
Prepare and review billing activity to ensure charges are entered correctly and supporting documentation is complete
Reconcile account balances and investigate discrepancies to keep financial records current and reliable
Assist with routine general accounting tasks, including journal support and maintenance of transactional records
Partner with internal staff to resolve payment, billing, and account questions in an efficient and timely manner
Support ongoing accounting operations by helping maintain organized documentation and compliance with established procedures

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Federal Services Operations Support Specialist

Allied Universal® is hiring a Federal Services Operations Support Specialist.The...

Location

United States

Salary:

25.50 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
United States Citizenship (as required for government contract compliance)
Valid driver's license if driving a company vehicle, or personal vehicle in the course of conducting business (e.g., client visits, attending networking events)
Minimum of three (3) years of leadership experience in a high-volume workforce environment, preferably in the protective service industry
Minimum of three (3) years of experience in operations support, workforce management, scheduling, payroll administration, or related field
Work experience in successfully building and developing teams
Proficiency in Microsoft Office and workforce management systems (WinTeam preferred)
Strong analytical and problem-solving skills with attention to detail
Ability to manage multiple priorities in a fast-paced environment
Effective oral and written communication skills

Job Responsibility

Coordinate advanced scheduling activities in WinTeam to support contract staffing requirements
Process schedule adjustments and maintain schedule documentation within established timelines
Review weekly scheduling activity reports for completeness and accuracy
Track staffing vacancies and communicate open positions to recruiting personnel
Monitor employee time-off requests and maintain related scheduling records
Maintain workforce tracking logs, scheduling spreadsheets, and related administrative documentation
Research and process payroll correction requests in coordination with payroll and field management
Audit timekeeping records and scheduling entries to identify discrepancies requiring correction
Track and document payroll adjustments, employee pay issues, and related follow-up actions
Support weekly payroll processing activities by validating workforce data and schedule alignment

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Eligibility for our retirement plans
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Accounts Payable Specialist

Our client is seeking an experienced Accounts Payable Specialist to join their N...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of hands-on accounts payable experience, including work supporting multiple companies, entities, or state operations
Demonstrated ability to manage high-volume invoice processing in a fast-paced environment with strong attention to detail and accuracy
Experience using ERP and accounting platforms, with familiarity in Microsoft Dynamics 365 preferred
Working knowledge of Concur or similar expense management systems
experience handling corporate credit card expense activity is highly valued
Intermediate Microsoft Excel skills, including the ability to organize data, reconcile information, and support reporting tasks
Understanding of account coding, accrual-based accounting, vendor maintenance, and accounts payable reconciliation practices
Experience with 1099 processing and vendor tax documentation requirements
Strong communication and problem-solving skills, with the ability to resolve discrepancies and interact professionally with vendors and internal teams

Job Responsibility

Examine incoming invoices and payment requests to confirm accuracy, supporting documentation, and proper authorization before processing
Assign correct general ledger coding, enter payable details into the accounting system, and maintain timely upload of invoice records
Review employee and corporate card expense submissions, ensuring policy compliance and accurate reimbursement or payment handling across multiple companies
Coordinate recurring payment cycles, including weekly check runs and other disbursement methods such as ACH, while meeting established deadlines
Reconcile accounts payable activity, track open items, and follow up on outstanding balances to keep vendor payments current
Investigate billing inconsistencies, resolve exceptions with vendors or internal teams, and clear invoice-related issues efficiently
Maintain organized and accurate vendor master data, including tax documentation and records needed for 1099 reporting
Support month-end close activities by preparing AP-related reconciliations, accrual information, and other reporting as needed
Contribute to accounts payable operations across a multi-entity, multi-location environment with significant monthly invoice and corporate card volume, including work within D365 and Concur-related processes
Provide responsive service to vendor inquiries and assist with additional accounting or administrative assignments as business needs evolve

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Payroll Specialist

We are looking for a Payroll Specialist to manage end-to-end payroll operations ...

Location

United States , Fremont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of payroll experience, preferably in a construction or union environment
Hands-on experience processing full-cycle payroll for workforces ranging from approximately 100 to 500 employees
Knowledge of payroll practices for union, non-union, and non-exempt employees
Familiarity with federal, state, and local payroll tax reporting requirements and filing deadlines
Experience administering garnishments, levies, child support deductions, and related compliance processes
Understanding of workers’ compensation reporting, union reporting, annual tax forms, and audit support responsibilities
Strong accuracy, organizational skills, and ability to manage multiple payroll deadlines without compromising compliance

Job Responsibility

Administer weekly payroll for employees across multiple companies, including field and office staff, while confirming accuracy before final submission
Review imported time records, reconcile payroll totals, and prepare routine payroll reports to support timely processing
Manage federal, state, and local payroll tax activities, including filings, withholdings, reconciliations, and required periodic reporting
Verify tax setup details for new hires and maintain accurate employee payroll records within an integrated payroll environment
Process additional employee-related payments such as travel reimbursements, per diem, truck rent, and other approved expense items
Handle court-ordered deductions and involuntary withholdings, including garnishments, levies, and child support payments, in accordance with legal requirements
Complete workers’ compensation reporting, support annual true-up activities, prepare wage documentation for claims when needed, and coordinate premium payments
Prepare union payroll reporting, assist with union and insurance audits, and contribute documentation for annual financial statement reviews and census-related reporting
Record payroll-related general ledger entries and support special projects or ad hoc assignments requested by finance leadership

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training (via Robert Half)

Fulltime

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Employee Reimbursement Specialist

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