Employee Onboarding Specialist Job at Allied Universal® (Indianapolis)

Employee Onboarding Specialist

The Onboarding Specialist will be the primary proctor of the New Employee Orient...

Location

United States , Fort Wayne

Salary:

18.75 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Prepare for New Employee Orientation (NEO) daily
ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
Proctor NEO
review welcome kit, verify Form I-9 documents, administer drug tests
Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
Complete employer section of Form I-9 documents
Update iCIMS – ensure all required iForms are complete
Advance new hire in WinTeam (WT)
Update required fields in WT
Enter compliance codes

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly
Quarterly Bonus Potential

Fulltime

New

Onboarding Specialist

Allied Universal® is hiring a Onboarding Specialist. The Onboarding Specialist w...

Location

United States , Aurora

Salary:

22.28 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Prepare for New Employee Orientation (NEO) daily
ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
Proctor NEO
review welcome kit, verify Form I-9 documents, administer drug tests
Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
Complete employer section of Form I-9 documents
Update iCIMS – ensure all required iForms are complete
Advance new hire in WinTeam (WT)
Update required fields in WT
Enter compliance codes

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Hr Operations & Onboarding Specialist

JOB SUMMARY: The HR & Onboarding Leader serves as a key member of the Corporate ...

Location

United States , Houston

Salary:

Not provided

Cactus Wellhead LLC

Expiration Date

Until further notice

Requirements

5+ years of HR experience in generalist, onboarding, or HR operations roles
Experience supporting a distributed workforce (branch and corporate teams) is beneficial
Strong knowledge of HR principles, employment laws, and compliance standards
Demonstrated experience with UKG and managing large volumes of employment changes and onboarding actions (strongly desired)
Knowledge of DOT FMCSA and PHMSA requirements and drug-testing protocols
Understanding of payroll inputs, processes, and employment documentation
Proficient in MS Office Suite (Word, PowerPoint, Excel, Teams)
Excellent verbal and written communication skills
Strong planning, organization, and attention to detail
Ability to manage confidential information with discretion

Job Responsibility

Serve as an HR generalist resource, providing guidance on policies, procedures, performance issues, job changes, and general employee support
Ensure HR practices comply with federal and state labor laws and internal policies
Support managers with employee relations matters, escalating issues appropriately to HR leadership
Assist with internal transfers, departmental moves, and updates to employment status or job data
Maintain accuracy and integrity of employee information within HR systems
Respond to employee inquiries regarding HR processes, benefits contacts, policies, and system navigation
Participate in HR projects, audits, policy updates, and continuous process improvement initiatives
Comply with all quality, safety, health, environmental requirements, policies and procedures relevant to the position
Oversee the full pre-employment and onboarding process for all new hires, from offer acceptance through first-day coordination with the Hiring Manager
Maintain onboarding workflows, ensuring branch-specific and HQ-specific processes remain compliant and efficient

Fulltime

Onboarding Specialist

In this role, you will serve as the first point of contact for new employees, gu...

Location

United States , Solon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in HR, onboarding, administrative support, or a related field
Strong organizational skills and attention to detail
Excellent communication and interpersonal abilities
Ability to manage multiple priorities in a fast-paced environment
Proficiency with Microsoft Office and/or HRIS systems preferred

Job Responsibility

Coordinate and execute onboarding activities for new hires
Serve as a primary point of contact for onboarding questions and support
Prepare new hire paperwork and confirm compliance
Ensure all onboarding documentation is completed accurately and in a timely manner
Partner with hiring managers to deliver a seamless onboarding experience
Maintain organized and confidential employee records

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Flexible, part-time schedule
Free online training

Parttime

Hr Staffing And Onboarding Specialist

Location

United States , Fresno

Salary:

21.00 - 23.00 USD / Hour

Aramark

Expiration Date

Until further notice

Requirements

1-2 years in Human Resources preferred
Bachelor's degree preferred
Strong interpersonal and planning skills
Strong English verbal/written communication skills
A high level of guest service and an eye for detail
Proficient in Microsoft office programs
Experience taking care of a large employee population preferred

Job Responsibility

Use HR systems to produce reports
Assist with tracking and administrating recognition program
Provide data and information as needed for investigations in partnership with HR Managers
Coordinate the benefits program
Lead and coordinate the Annual Performance Review process for front line associates in partnership with management
Assist with hiring, on-boarding, and training new associates
Connect with a third-party administrator for worker’s compensation, FMLA, and Short-Term Disability and leave

What we offer

Medical
Dental
Vision
Work/life resources
Retirement savings plans 401(k)
Paid days off parental leave
Disability coverage

Fulltime

Onboarding Specialist

Join the world’s leading global security company! Allied Universal® is hiring a ...

Location

United States , Culver City

Salary:

19.81 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Prepare for New Employee Orientation (NEO) daily
ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
Proctor NEO
review welcome kit, verify Form I-9 documents, administer drug tests
Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
Complete employer section of Form I-9 documents
Update iCIMS – ensure all required iForms are complete
Advance new hire in WinTeam (WT)
Update required fields in WT
Enter compliance codes

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Onboarding Specialist

We are primarily seeking an Onboarding Specialist to support onboarding operatio...

Location

United States of America , Gibsonia

Salary:

25.00 - 27.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting full-cycle recruiting and onboarding in a corporate or high-volume hiring environment
Proficiency with applicant tracking systems and HR platforms, including data entry, record maintenance, and status tracking
Strong organizational skills with the ability to manage multiple deadlines and administrative workflows at once
High attention to detail when preparing documents, reviewing forms, and maintaining confidential employee information
Effective written and verbal communication skills for coordinating with candidates, hiring teams, and internal stakeholders
Ability to work independently while also collaborating across departments to support hiring needs
Comfort using spreadsheets and reporting tools to monitor progress and produce routine workforce updates

Job Responsibility

Create employment documents, issue offer materials, and launch pre-employment screening steps for selected candidates
Monitor each candidate's progress through recruitment and onboarding by maintaining accurate records in spreadsheets and internal HR platforms
Administer onboarding documents through Paycom, review submissions for completeness, and update records when changes are needed
Arrange pre-start appointments, send orientation invitations, and assist with day-one logistics such as identification badge preparation
Maintain reporting related to onboarding activity, including routine updates, quarterly tracking, and weekly communication to internal teams
Support recruiting efforts for assigned openings by posting roles, tracking applicants, and keeping requisition details current in the applicant system
Close filled job postings, follow open position activity, and work with leadership to stay aligned on staffing priorities
Handle additional administrative processes such as volunteer application coordination, class enrollment documentation, student letter preparation, and employee badge access updates
Produce scheduled onboarding and rehire reports for payroll support and assist with internal transfer documentation, including related job and offer materials

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Onboarding Specialist

Allied Universal® is hiring a Onboarding Specialist. The Onboarding Specialist w...

Location

United States , Ontario

Salary:

19.10 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Prepare for New Employee Orientation (NEO) daily
ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
Proctor NEO
review welcome kit, verify Form I-9 documents, administer drug tests
Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
Complete employer section of Form I-9 documents
Update iCIMS - ensure all required iForms are complete
Advance new hire in WinTeam (WT)
Update required fields in WT
Enter compliance codes

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company's 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

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