Employee Experience Coordinator Job at Robert Half (Vista)

Employee Experience Coordinator

We’re looking for a people-loving, high-energy Employee Experience Coordinator t...

Location

Ireland , Dublin

Salary:

Not provided

Smartbox Group

Expiration Date

Until further notice

Requirements

A third-level degree is welcome — HR is an advantage but not essential
Strong communication and interpersonal skills
Comfortable using tools like Teams, Office 365, Jira (or keen to learn)
High attention to detail with a hospitality mindset
Comfortable using AI tools to work smarter
English is essential
a second European language is a bonus
Any experience in hospitality, events, admin, or customer-facing roles is a plus
Background in hospitality, events, or employee engagement. (bonus!)

Job Responsibility

Champion a welcoming, energetic workplace experience that reflects Smartbox’s culture and values
Design and deliver in‑office experiences, events, celebrations, and engagement initiatives that bring people together
Partner with the People/HR team to support onboarding and offboarding experiences (badge access, welcome moments, swag)
Support delivery of the global employee engagement survey, including platform administration and basic insights support
Use employee feedback to help identify improvements to workplace experience
Own internal communication channels such as newsletters, intranet updates, and digital signage
Administer the employee reward platform (Ben), including wallet funding checks and basic reporting
Manage swag stock, ordering, and distribution across offices
Act as the primary point of contact for office-related queries and requests
Oversee the smooth day‑to‑day running of the Dublin office, ensuring it is safe, organised, and well maintained

What we offer

Transparency: clear, fair salary bands and career levels
Growth Mindset: 4 Growth Days, Growth Leave + training budget
Flexible benefits: personalize with health, wellbeing & learning options
D&I commitment: Paid leave for parents, D&I Day, gender equity in rewards
Unbox Your World: YOLO day + paid sabbatical after 5 years
Essentials: health cover, pension, transport allowance, extra leave

Fulltime

New

Workplace Experience Coordinator

We are looking for a Workplace Experience Coordinator to support daily front-off...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1-2 years of experience in a receptionist or front-desk support role
High school diploma or equivalent required
Previous experience handling visitor reception, inbound calls, and general clerical tasks
Ability to stay organized and manage multiple priorities in a busy office setting
Strong problem-solving skills and a detail-oriented customer service approach
Comfortable using basic Apple applications and Safari
Capable of supporting document handling tasks such as scanning and filing

Job Responsibility

Welcome employees, guests, and service providers while maintaining a detail-oriented front-desk presence
Coordinate contract access badges and assist with visitor check-in procedures
Escort visitors or vendors as needed to appropriate locations within the office
Prepare conference rooms for meetings by arranging supplies and ensuring the space is ready for use
Monitor meeting room needs and replenish materials to support smooth daily operations
Manage incoming and outgoing mail, packages, and deliveries with accuracy and timeliness
Maintain snack and breakroom inventory, including restocking items and placing supply orders
Provide general administrative and clerical support to help the office run efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Workplace Experience Coordinator

You will be in charge of ensuring a smooth operational running of our office in ...

Location

France , Paris

Salary:

Not provided

Mirakl

Expiration Date

Until further notice

Requirements

2+ years of experience in a similar Workplace, Facilities, or Office Management role (internships and apprenticeships included)
Proven track record of managing multiple priorities in a fast-paced environment with a strong service mindset
Experience working with suppliers and managing contracts or vendor relationships
Great interpersonal skills
Highly organized and detail-oriented
Proactive problem-solver
Strong written and verbal communication skills (both in French and English)
Flexible and resilient
French: Fluent
English: Professional

Job Responsibility

Respond promptly to daily requests from Mirakl workers through our ticketing system
Be the go-to person for employees' needs and queries
Act as the primary contact for our business partners
Manage contracts and relationships with suppliers including cleaning services, technical maintenance, health & safety, green plants maintenance, and provision of snacks & refreshments
Proactively anticipate future needs and coordinate with vendors as required
Ensure the office complies with all health and safety regulations
Support the WPE Manager on its activity and act as their back up as needed
Develop and/or implement operational procedures and policies that streamline our workplace functions
Identify opportunities for enhancing operational standards and efficiency
Leverage AI to elevate Workplace Experience excellence

What we offer

100% health insurance coverage
Yoga classes, fitness sessions and team breakfasts
Swile meal voucher card
Monthly bike leasing subscription or 50% Navigo reimbursement
Enhanced parental leave, including one month of fully paid leave for the second parent
Access to tailored development programs and clear pathways for professional advancement
Regular team-building activities and company-wide offsite events

Fulltime

New

Workplace Experience Coordinator

We are looking for a Facilities Assistant to support daily workplace operations ...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in reception, front-desk support, facilities coordination, or workplace operations
Ability to manage a multi-line phone system and handle inbound calls professionally and efficiently
Strong organizational skills with the ability to prioritize tasks, track requests, and maintain accurate documentation
Clear verbal and written communication skills for working with employees, visitors, vendors, and building management
Proficiency with basic administrative tools such as email, spreadsheets, and reporting trackers
Ability to observe site conditions, identify service issues, and follow through on resolutions in a timely manner
Comfortable supporting a part-time or flexible reception environment while maintaining dependable on-site coverage

Job Responsibility

Oversee day-to-day workplace support by coordinating reception coverage, mail handling, pantry upkeep, janitorial follow-up, and meeting space readiness
Receive facility-related requests, assign them to the appropriate resource, monitor progress through resolution, and keep stakeholders informed on timing and status updates
Work closely with external vendors and building representatives to address service issues, follow up on recurring concerns, and document actions taken to improve performance
Maintain seating and space records, assist with workstation preparation, and support small office moves to ensure work areas are ready for use
Update service logs, inventory records, and location data, then prepare routine reports that highlight request volume, turnaround times, and notable trends
Perform regular site inspections to identify maintenance concerns, supply shortages, cleanliness issues, safety risks, or opportunities to improve the employee and guest experience
Support compliance-related activities such as inspections, incident documentation, emergency readiness tasks, and badge or access coordination while keeping required records current
Track office supplies and minor equipment, submit replenishment requests, assist with inventory counts, and help coordinate replacement of items as needed
Provide administrative support for purchasing and expense tracking by assisting with invoices, purchase requests, accrual-related documentation, and cost coding review
Coordinate logistics for meetings and visitor events by confirming room setup, arranging support services, checking audiovisual readiness with partners, and ensuring spaces are reset afterward

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Lead Workplace Experience Coordinator

Rapid7 is seeking a highly motivated Lead Workplace Experience Coordinator to jo...

Location

United States , Boston

Salary:

28.00 - 38.00 USD / Hour

Rapid7

Expiration Date

Until further notice

Requirements

2-5 years of experience in workplace operations, facilities management, or corporate services, with significant experience managing office environments
Proven ability to lead teams or projects, and provide subject matter expertise
Strong analytical and problem-solving skills
able to interpret workplace data to drive solutions and influence decision-making
Excellent communication skills
able to convey operational information clearly to non-specialist stakeholders, as well as provide efficient and timely updates to REWE leadership
High degree of autonomy and accountability
able to anticipate challenges and act proactively
A collaborative, approachable, player-coach style with a passion for creating exceptional workplace experiences
willing to roll up your sleeves and comfortable working immersed in the day-to-day operations of a fast paced office environment

Job Responsibility

Oversee day-to-day workplace operations, ensuring the office is running smoothly and efficiently while also setting best practices for other locations
Manage vendor relationships, coordinate repairs & preventive maintenance, and oversee physical security programs while proactively identifying opportunities for cost savings and efficiency improvements
Lead the planning and execution of office-wide events, culture initiatives, and executive-level visits, ensuring seamless and memorable experiences
Lead office safety, security, emergency preparedness, and space planning initiatives, balancing employee experience with compliance and operational needs
Manage and forecast local operational expenditures (OpEx), reporting on spend and identifying opportunities for cost savings
Collaborate with local leadership, global workplace team, and other functional partners to align team initiatives with broader business needs
Embody our core values to foster a culture of excellence that drives meaningful impact and collective success

Fulltime

Workplace Experience Coordinator

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required, along with 2-3 years of experience in front desk support, workplace services, office coordination, or a related setting
Demonstrated ability to work within established procedures while handling a variety of office processes, service requests, and operational tasks
Strong customer service skills with the ability to communicate clearly and professionally with employees, visitors, vendors, and internal teams
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, for daily coordination, communication, and documentation
Solid organizational skills with careful attention to detail and the ability to manage multiple priorities in a busy office environment
Sound judgment and problem-solving ability, including selecting practical solutions to routine and moderately complex issues independently

Job Responsibility

Welcome visitors and staff in a courteous manner, manage sign-in activity, provide access credentials, and guide guests in accordance with site security practices
Coordinate visitor-related arrangements, including parking access, meeting support, and hospitality requests to ensure a positive on-site experience
Oversee incoming and outgoing mail, package handling, scanning, and print support so office communications and materials are processed accurately and on time
Submit and monitor janitorial and maintenance requests, partner with vendors or building support teams, and follow through on workplace issues until resolved
Provide day-to-day administrative assistance such as ordering and organizing office supplies, preparing meeting spaces, and helping maintain shared equipment
Create and format workplace or client-facing documents and materials that align with brand and presentation standards
Respond to questions, service concerns, and workplace issues from employees, guests, and colleagues, escalating matters when additional support is needed
Follow site-specific emergency and safety procedures and communicate with appropriate contacts to support building security and occupant well-being

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Workplace Experience Coordinator

We are looking for a proactive Workplace Experience Coordinator (Part Time) to s...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office coordination, reception, workplace support, or a similar administrative role
Ability to manage front-desk responsibilities while maintaining a detail-oriented and service-oriented presence
Comfortable handling inbound phone calls, visitor interaction, and routine clerical assignments with accuracy
Experience scanning, organizing, and maintaining documents in both physical and digital formats
Strong communication and interpersonal skills with the ability to respond effectively to employee needs
Highly organized, dependable, and capable of working independently during onsite coverage days
Available to work onsite in Los Angeles, California three days per week on Tuesday, Wednesday, and Thursday

Job Responsibility

Welcome visitors and employees, manage the front desk experience, and serve as a reliable first point of contact for onsite workplace support
Answer incoming calls, direct inquiries appropriately, and ensure messages are handled promptly and professionally
Coordinate day-to-day office activities by maintaining organized common areas, supporting meeting readiness, and anticipating workplace needs before issues arise
Perform clerical and administrative tasks such as filing, record handling, data organization, and general office support
Scan, sort, and manage physical and digital documents to maintain accurate and accessible records
Communicate clearly with employees, vendors, and internal stakeholders to support smooth onsite operations and timely issue resolution
Use sound judgment and resourcefulness to address unexpected office requests and keep daily workplace services running efficiently

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Parttime

Employee Experience & Office Manager

A growing healthcare organization is hiring an Employee Experience & Office Mana...

Location

United States , Escondido

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of office management, HR coordination, or operations experience
Healthcare, medical group, or professional services experience preferred
Strong leadership, communication, and organizational abilities
Experience with Microsoft Office Suite and HRIS platforms
Ability to manage multiple priorities in a fast-paced environment
Bachelor's degree preferred but not required

Job Responsibility

Coordinate employee onboarding and orientation programs
Plan employee recognition events, trainings, and engagement initiatives
Assist with recruiting coordination and workforce support activities
Serve as a resource for employee questions and office-related concerns
Manage office operations, facilities coordination, and vendor relationships
Oversee office budgets, supply management, and administrative processes
Support executive leadership with reporting and project coordination
Develop and maintain office policies and operational procedures
Coordinate company meetings, training sessions, and special events
Assist with HR compliance documentation and recordkeeping

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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Employee Experience Coordinator

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