CrawlJobs Logo

Employee Experience Coordinator

smartbox.com Logo

Smartbox Group

Location Icon

Location:
Ireland , Dublin

Category Icon

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided

Job Description:

We’re looking for a people-loving, high-energy Employee Experience Coordinator to be the friendly face of our Dublin office and a key contributor to how our employees experience work every day. This role is ideal for a graduate (or early-career professional) with a genuine interest in HR, people operations, or workplace culture, who thrives on variety, enjoys being around people, and isn’t afraid to grab a microphone or speak up in a room full of colleagues. You’ll sit at the heart of the office — blending employee engagement, workplace experience, facilities coordination, and operational support — helping to create an environment where people feel welcomed, supported, and excited to come into work. While your primary focus will be Dublin, you’ll also support other the team globally as needed.

Job Responsibility:

  • Champion a welcoming, energetic workplace experience that reflects Smartbox’s culture and values
  • Design and deliver in‑office experiences, events, celebrations, and engagement initiatives that bring people together
  • Partner with the People/HR team to support onboarding and offboarding experiences (badge access, welcome moments, swag)
  • Support delivery of the global employee engagement survey, including platform administration and basic insights support
  • Use employee feedback to help identify improvements to workplace experience
  • Own internal communication channels such as newsletters, intranet updates, and digital signage
  • Administer the employee reward platform (Ben), including wallet funding checks and basic reporting
  • Manage swag stock, ordering, and distribution across offices
  • Act as the primary point of contact for office-related queries and requests
  • Oversee the smooth day‑to‑day running of the Dublin office, ensuring it is safe, organised, and well maintained
  • Coordinate vendors including cleaning, maintenance, security, and office supplies
  • Manage office-related budgets, utilities, and invoices
  • Support space planning, desk moves, and coordination with building management
  • Ensure compliance with health & safety requirements and company policies
  • Maintain workplace documentation, processes, and best practices
  • Support hybrid and remote working arrangements to ensure consistency of experience
  • Act as a culture ambassador, helping Smartbox values show up in everyday office life
  • Partner with the Social Committee to plan and deliver office events throughout the year, providing coordination and budget guidance
  • Support wellbeing initiatives such as mental health awareness, ergonomic support, and fitness or wellness activities
  • Assist with DEIB initiatives in partnership with the People Team, helping promote inclusion and belonging
  • Help create an environment where all employees feel welcomed, supported, and able to be themselves at work
  • Provide backup support to other Operations team members, covering during annual leave, sick leave, or peak periods
  • Support stationery ordering and general office administration for the Dublin office
  • Coordinate health & safety training requirements (e.g. fire wardens, first aiders)
  • Support People or Operations initiatives in other European offices when required, while remaining primarily Dublin-focused

Requirements:

  • A third-level degree is welcome — HR is an advantage but not essential
  • Strong communication and interpersonal skills
  • Comfortable using tools like Teams, Office 365, Jira (or keen to learn)
  • High attention to detail with a hospitality mindset
  • Comfortable using AI tools to work smarter
  • English is essential
  • a second European language is a bonus
  • Any experience in hospitality, events, admin, or customer-facing roles is a plus
  • Background in hospitality, events, or employee engagement. (bonus!)

Nice to have:

  • A second European language is a bonus
  • Any experience in hospitality, events, admin, or customer-facing roles is a plus
  • Background in hospitality, events, or employee engagement. (bonus!)
What we offer:
  • Transparency: clear, fair salary bands and career levels
  • Growth Mindset: 4 Growth Days, Growth Leave + training budget
  • Flexible benefits: personalize with health, wellbeing & learning options
  • D&I commitment: Paid leave for parents, D&I Day, gender equity in rewards
  • Unbox Your World: YOLO day + paid sabbatical after 5 years
  • Essentials: health cover, pension, transport allowance, extra leave

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Employee Experience Coordinator

Workplace Experience Coordinator

As our US Workplace Experience Coordinator (WXC), you’ll play a key role in Aken...
Location
Location
United States , Boston
Salary
Salary:
65000.00 - 70000.00 USD / Year
akeneo.com Logo
Akeneo
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ years of experience in office/workplace operations, hospitality, facilities, flexspace or employee experience
  • Warm, proactive and willing to roll up your sleeves to get things done
  • Reliable, organised and able to juggle multiple tasks with good attention to detail
  • Strong communication skills - in person, in writing and across tools like Slack
  • A team player who builds trust through helpfulness, consistency and good judgement
  • Comfortable working autonomously day-to-day with guidance from a remote manager
  • Growth-minded, adaptable and eager to learn
Job Responsibility
Job Responsibility
  • Office Operations: Be a warm, consistent presence in the office and ensure a positive day-to-day experience for employees and visitors
  • Own the smooth running of daily operations, including making office rounds and ensuring the space looks its best
  • Liaise with local vendors and service providers (cleaning, maintenance, security, building management)
  • Assist with the coordination of internal meetings and events, including logistics
  • Administration & Communications: Share key workplace updates and maintain a digital presence across Slack channels
  • Handle in-person, email and Slack queries with professionalism and warmth
  • Support new hire onboarding to ensure a smooth arrival experience
  • Coordinate office resources such as supplies, snacks, equipment and furniture
  • Process and monitor office-related invoices and expenses
  • Support US employees navigating our corporate travel platform
What we offer
What we offer
  • Work-Life Balance: 25 days of annual leave with flexible working hours
  • Option to Work from Anywhere for up to 30 days per year
  • Home Office & Commuting Allowance: $600 budget to enhance your home office
  • $80 monthly sustainable transportation allowance
  • Generous Parental Leave: 16 weeks of paid maternity leave
  • 4 weeks of paid leave for the second parent
  • Gradual return to work program
  • Community & Support: 2 paid volunteering days annually
  • Employee Resource Groups dedicated to promoting diversity and inclusion
  • Professional Development: $1,000 annual budget for personal professional development
  • Fulltime
Read More
Arrow Right

Office Manager & Employee Experience

Coralogix is looking for an energetic, highly organized, and hands-on Office Man...
Location
Location
Israel , Ramat Gan
Salary
Salary:
Not provided
coralogix.com Logo
Coralogix
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Full-time, on-site position (5 days a week)
  • At least 3 years of experience in event or production management, ideally from a fast-paced production company
  • Strong execution skills, attention to detail, and the ability to stay calm and focused under pressure
  • A can-do attitude, team player with zero ego, and lots of energy
  • Creativity and passion for creating exceptional employee experiences
  • Excellent English skills (both spoken and written)
  • May include occasional travel abroad as part of company events
Job Responsibility
Job Responsibility
  • Manage the day-to-day operations of the office and ensure smooth functioning at all times
  • Build and maintain relationships with vendors and service providers (cleaning, catering, parking, maintenance, etc.)
  • Handle office logistics, supplies, and facilities needs proactively
  • Ensure the office environment is welcoming, well-maintained, and reflects our company culture
  • Plan and execute company events from start to finish – happy hours, holiday celebrations, gifts, team-building activities, and company-wide gatherings
  • Coordinate quarterly company offsites abroad, including logistics, travel, and on-site execution
  • Partner with the Employee Experience & Operations Manager to strengthen company culture and internal communications
  • Fulltime
Read More
Arrow Right

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
aptitudesoftware.com Logo
Aptitude Software
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in office coordination, workplace management, or facilities administration
  • Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
  • Strong organisational and multitasking skills, proactive and able to prioritise effectively
  • Excellent communication skills, both written and verbal
  • High level of discretion, confidentiality, and professionalism
  • Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
  • Familiarity with health & safety standards and facilities management processes
  • Experience working in a corporate or professional services environment
Job Responsibility
Job Responsibility
  • Act as the first point of contact for all office-related inquiries and facilities issues
  • Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
  • Manage relationships with building management, cleaning, security, catering, and maintenance providers
  • Ensure health & safety compliance, fire safety procedures, and general office risk assessments
  • Maintain a welcoming, professional, and well-organized workplace environment
  • Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
  • Arrange internal and external meetings, including Board and SLT sessions
  • Support planning and execution of internal events, Board visits, offsites, and town halls
  • Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
  • Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling
What we offer
What we offer
  • ShareSave scheme – ability to purchase company shares on preferential terms
  • Private healthcare
  • Income protection and group life insurance
  • Pension Scheme
  • Company Funded Health Cashplan
  • Employee Assistance Programme
  • Access to Private Dental Benefits
  • Flexible working options
  • Enhanced Family Friendly Leave for adoption, maternity and paternity
  • Bike 2 Work Scheme
  • Fulltime
Read More
Arrow Right

Spa Reception Agent/Spa Experience Coordinator

Spa Receptionist are responsible for checking guest in at the Spa, while maintai...
Location
Location
United States , Essex
Salary
Salary:
17.00 USD / Hour
essexresort.com Logo
The Essex Resort & Spa
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school graduate or equivalent
  • Ability to work in a fast paced environment
  • Previous experience in customer service preferred
  • Computer knowledge preferred
  • Ability to communicate effectively
Job Responsibility
Job Responsibility
  • Provide a professional and friendly attitude to all customers and employees
  • Check guest in and out effectively using Spa software
  • Meet guest needs: fitness room, locker room, relaxation area
  • Knowledge of retail products and services offered in the Spa and Resort
  • Maintain a cash bank effectively
  • On time attendance and dress code required
  • Work cooperatively with other departments
  • Perform special task as requested by the Director of the Spa, Manager and supervisor
  • Maintain the cleanliness and neatness of facility daily
What we offer
What we offer
  • Medical Insurance (with Employer contribution)
  • Dental Insurance (with Employer contribution)
  • Vision Insurance
  • Life & Disability Insurance (Employer paid)
  • Voluntary Life & Disability Insurance – for employee, spouse/domestic partner and child(ren)
  • Medical Care Flexible Spending Account
  • Dependent Care Account (for Daycare, elderly care or other dependent care)
  • Short and Long Term Disability Insurances
  • Accident Insurance
  • Critical Illness Insurance for employee and spouse/domestic partner
  • Parttime
Read More
Arrow Right

HR Coordinator

We are looking for a dynamic HR Coordinator to join a talented and supportive te...
Location
Location
United Kingdom , City of London
Salary
Salary:
38000.00 - 40000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Must have previous HR experience
  • Must speak fluent Spanish & English language - written and verbal
  • Highly organised, an excellent communicator, with excellent attention to detail
  • Spanish and European employment law knowledge is advantageous but not necessary
Job Responsibility
Job Responsibility
  • Coordinate and support various projects, programmes and initiatives
  • Onboarding and offboarding administrative duties
  • Manage the employee lifecycle - references, contracts, confidential information changes
  • Maintain employee records and ensure compliance with HR policies
  • Facilitate training and development programmes to enhance team skills
  • Act as a point of contact for employee inquiries and provide timely support
  • Contribute to ongoing process improvements to enhance the employee experience
What we offer
What we offer
  • Hybrid working - 3 days in the London office and 2 from home
  • Supportive and inclusive work culture where your ideas are valued
  • Competitive salary and benefits package, including financial incentives and wellbeing support
  • Fulltime
Read More
Arrow Right

Employee Benefits Administrator

Office Angels is seeking a proactive Employee Benefits Administrator to join a l...
Location
Location
United Kingdom , Brighton
Salary
Salary:
25000.00 - 30000.00 GBP / Month
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in employee benefits is essential
  • Strong administrative skills and attention to detail
  • Excellent communication skills - written and verbal
  • A team player with a positive, proactive approach
  • Confident in liaising with clients and external providers
  • Able to manage multiple priorities and meet deadlines
Job Responsibility
Job Responsibility
  • Communicating with external providers to gather information and obtain service quotations
  • Creating professional, client-facing reports based on research and analysis
  • Supporting service delivery processes by liaising with clients and third parties
  • Assisting with ongoing client account management and new client onboarding
  • Drafting recommendation documents tailored to client needs
  • Managing data entry, updates, and preparation for audits or compliance reviews
  • Responding to client queries and providing general administrative support
  • Handling incoming calls and ensuring smooth team communication
  • Assisting with the training and support of new team members
  • Fulltime
Read More
Arrow Right

HR Specialist

We are seeking a detail-oriented HR Specialist in the Food & Food Processing ind...
Location
Location
United States , Middlesex, New Jersey
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrable experience and proficiency in Compliance
  • Proficient in Microsoft Excel
  • In-depth knowledge in HR Compliance
  • Experience in Benefits Coordination
  • Excellent skills in Employee Relations
  • Proficiency in Human Resources (HR) Administration
  • Experience in Personnel File Maintenance
  • Knowledgeable in the development, implementation, and management of Policies & Procedures
  • Demonstrated experience in Recruitment - Sourcing
Job Responsibility
Job Responsibility
  • Implementing and managing various human resources plans and procedures for all personnel
  • Handling weekly payroll operations
  • Overseeing 401K and health insurance plans for staff
  • Establishing and enforcing policies, procedures, and guidelines to aid the HR department
  • Leading recruitment efforts for all levels of personnel, including contract employees
  • Administering benefits, including managing claims resolution, reporting changes, and communicating benefit details to staff
  • Facilitating new employee orientations and conducting exit interviews to ensure a positive work experience
  • Addressing and resolving complex employee relations issues through conducting effective, thorough and objective investigations
  • Ensuring compliance with federal, state, and local employment laws and regulations, and implementing best practices
  • Developing and implementing personnel policies and procedures
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

HR Coordinator

Are you passionate about people and eager to make a difference in the workplace?...
Location
Location
United Kingdom , Brighton
Salary
Salary:
25000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in HR role
  • Experience of working in a high volume and fast paced environment
  • Strong organisational skills and attention to detail
  • Excellent communication and interpersonal abilities
  • Proficient in Microsoft Office Suite and HR software
  • A positive attitude and a willingness to learn
Job Responsibility
Job Responsibility
  • Assist in recruitment processes, including job postings and candidate screening
  • Maintain employee records and ensure data accuracy
  • Support onboarding and offboarding procedures
  • Help with payroll processing and benefits administration
  • Coordinate training sessions and employee development initiatives
  • Respond to employee queries and provide support on HR-related matters
  • Contribute to HR projects and initiatives that promote a positive workplace culture
  • Fulltime
Read More
Arrow Right