Employee Engagement Coordinator Job at Robert Half (Midland)

Job Description

The Employee Engagement Coordinator provides administrative and logistical support for company events, including town halls, field safety meetings, employee celebrations, and other engagement initiatives. This role is responsible for coordinating schedules, managing vendors, preparing materials, tracking budgets, and ensuring all event details are executed accurately and on time. The ideal candidate is highly organized, detail oriented, and comfortable managing multiple priorities in a fast paced environment.

Job Responsibility

Assist with planning and organizing company events, including scheduling, venue coordination, and preparing event materials
Maintain event calendars, timelines, checklists, and project trackers to ensure all tasks are completed on schedule
Track event expenses, process invoices, and maintain accurate budget records
Assist with obtaining quotes, comparing vendor pricing, and preparing budget summaries for review
Manage event logistics including room setup, signage, supplies, catering, registration, and cleanup
Track, organize, and maintain inventory of event merchandise, including hats, giveaways, signage, and printed materials
Maintain accurate inventory logs and storage organization to ensure items are easy to locate and distribute
Prepare and distribute invitations, announcements, and event communications
Maintain guest lists, track RSVPs, and respond to attendee questions
Provide on site administrative support during events, including check in, vendor coordination, troubleshooting, and schedule management

Requirements

High school diploma or equivalent
Valid driver’s license and the ability to take and pass the Company driving program
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to manage multiple tasks and deadlines
Strong attention to detail and accuracy
Problem solving skills and ability to adapt quickly during events
Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)
Ability to lift and move event materials and merchandise as needed
Bachelor’s degree

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Employee Engagement Coordinator

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