Employee Compliance Coordinator Job at Circle Health Group (Glasgow)

Job Responsibility

Lead and maintain a professional, efficient and effective process to ensure that accurate and compliant records are maintained in relation to staff within the Hospital
To ensure that accurate records are maintained on Circle Health Group's systems to demonstrate that all staff working in the hospital are doing so in line with current legislation and CQC/ HIS/HIW best practice
Ensuring that DBS/ PVG checks have been carried out in line with current CQC/ HIS/HIW and Circle Health Group policy
Ensuring that all clinical staff have a current registration with the relevant professional body
Ensuring that documentation is held on file for each individual to evidence their right to work in the UK, and that this is updated as appropriate for individuals with limited leave to remain in the UK
Ensuring that all new recruits have been certified as fit to work by Occupational Health prior to their employment commencing
Ensure that all filing related to employees [or consultants] is stored securely and is electronically uploaded to EDM on a regular basis, and in line with current Circle Health Group policy
Review and analyse the data in the monthly dashboard reports and act upon it /bring it to the attention of the relevant manager to act upon
To process all new and existing DBS/ PVG applications in line with CQC/ HIS/ HIW guidelines (Care Quality Commission/ Health Improvement Scotland)

Maths, English GCSE at grades A to C or equivalent functional skills level 2 evidence
A HR qualification desirable but not essential
A working and up to date knowledge of IT systems (to include Excel, PowerPoint and Word)
Secretarial/organisational skills
Professional telephone manner
Fluent in English and good communication skills
Excellent time management skills
Competent in filing and archiving documents
Able to handle work of a sensitive and confidential nature
Excellent ‘all round’ communication skills with emphasis on interpersonal communication
The ability to deal effectively with internal and external customers at all levels – to be able to take a firm yet diplomatic approach where necessary whilst acting tactfully and demonstrate empathy
Organisation and time management skills with the ability to ‘think on your feet’ in a pressurised environment
Good problem solving skills with the ability to present solutions to problems raised
Ability to remain positive and calm projecting a ‘can do’ attitude with the team
To be adaptable and flexible
Ability to work on own initiative and make decisions based on the protocols set down
To undertake minutes and prepare paperwork for meetings as and when required
Undertake adhoc tasks to support the Senior Team
Dealing with very sensitive HR information discretion will have to be an absolute must
To support/cover the Consultant Registration Database in the absence of the Executive Assistant

25 days holiday per year + bank holidays, increasing to 30 days with service
Private Pension Scheme
Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
Friends & Family Hospital Discounts
Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
Non-contributory life insurance
Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
Access to resources, tools and services to support your wellbeing
Employee recognition programmes
Industry leading training and development opportunities