EA Team Administrator Job at Woolworths Supermarkets (Auckland)

Director of Executive Operations

The Director of Executive Operations will lead Crusoe’s Executive Assistant func...

Location

United States , San Francisco; Denver; Sunnyvale

Salary:

168000.00 - 228000.00 USD / Year

Crusoe

Expiration Date

Until further notice

Requirements

8–12+ years supporting senior executives, including C-level leaders, in high-growth or complex environments
Experience managing or developing a team of EAs or administrative professionals
Ability to build, refine, and scale administrative systems and standards
Strong communication skills and the ability to create alignment across functions
A measured, calm approach to problem solving and prioritization
Ability to work on-site five days per week and coordinate across multiple time zones
Brings a high level of discretion and professionalism, comfortable operating independently while managing confidential and sensitive information

Job Responsibility

Direct Support to the Chief People Officer
Manage a complex calendar and balance shifting priorities across internal and external stakeholders
Coordinate travel, expenses, correspondence, and meeting preparation
Lead planning and execution for larger meetings, team forums, offsites, and People leadership sessions, ensuring all logistics are covered
Maintain awareness of People team priorities to anticipate needs and help the CPO allocate time effectively
Leadership and Development of the EA Team
Lead and manage the EA team, providing clearing direction, coaching, feedback, and professional development
Create and evolve a framework for EA career progression, skills development, and growth opportunities
Support workload balancing and ensure the team has clear expectations, processes, and tools
Build a collaborative EA community with shared best practices and regular team learning sessions

What we offer

Restricted Stock Units in a fast growing, well-funded technology company
Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
Employer contributions to HSA accounts
Paid Parental Leave
Paid life insurance, short-term and long-term disability
Teladoc
401(k) with a 100% match up to 4% of salary
Generous paid time off and holiday schedule
Cell phone reimbursement
Tuition reimbursement

Fulltime

Director of Executive Operations

The Director of Executive Operations will lead Crusoe’s Executive Assistant func...

Location

United States , San Francisco; Denver; Sunnyvale

Salary:

168000.00 - 228000.00 USD / Year

Crusoe

Expiration Date

Until further notice

Requirements

8–12+ years working closely with senior leadership teams, with strong understanding of executive operations
Demonstrated ability to influence and drive alignment beyond direct reporting lines
Experience managing or developing a team of EAs or administrative professionals
Proven ability to build and scale operational frameworks, standards, and service models
Strong communication skills and ability to create alignment across leadership and support functions
A structured and pragmatic approach to prioritization and problem solving
Ability to work on-site five days per week and coordinate across multiple time zones
Brings a high level of discretion and professionalism, comfortable operating independently while managing confidential and sensitive information

Job Responsibility

Lead and manage the EA team, providing clearing direction, coaching, feedback, and professional development
Own the operating model for executive support across the organization, ensuring clarity of roles, coverage, and service levels
Create and evolve a framework for EA career progression, skills development, and growth opportunities
Support workload balancing and ensure the team has clear expectations, processes, and tools
Build a collaborative EA community with shared best practices and regular team learning sessions
Foster a strong EA team culture focused on trust, collaboration, learning, and shared accountability
Drive consistency in how executives engage with and leverage EA support
Work closely with People and Workplace Operations on staffing plans, hiring, and long-term organizational design for the EA function
This role requires travel to connect with EAs across locations and develop a strong understanding of our people, teams, and workplaces
Evaluate current administrative workflows and implement improvements that increase efficiency and consistency

What we offer

Industry competitive pay
Restricted Stock Units in a fast growing, well-funded technology company
Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
Employer contributions to HSA accounts
Paid Parental Leave
Paid life insurance, short-term and long-term disability
Teladoc
401(k) with a 100% match up to 4% of salary
Generous paid time off and holiday schedule
Cell phone reimbursement

Fulltime

Executive Assistant

Aurora’s mission is to deliver the benefits of self-driving technology safely, q...

Location

United States , Mountain View

Salary:

84000.00 - 140000.00 USD / Year

Aurora Innovation

Expiration Date

Until further notice

Requirements

Excellent calendar management skills, including the coordination of complex meetings
Great verbal and written communication skills
Exceptional attention to detail
Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations
Creative problem solver and self-starter
Able to work collaboratively and calmly, especially in stressful circumstances
Able to adapt to competing demands in a dynamic business environment
Exceptional judgment and active foresight
Good decorum, discretion, and presence in dealing with internal teams and external partners
Highly resourceful team-player with the ability to also be extremely effective independently

Job Responsibility

Manage leaders’ dynamic and complex calendars
Plan, coordinate, and ensure the leaders' schedules are protected, striking a balance between "gatekeeper" and "gateway" role
Prioritize leaders’ time for internal and external commitments using sound judgment
Book and manage travel including flights, hotels, and ground transportation
efficiently manage last-minute changes and ensure all bookings adhere to the company's travel policy
Assess necessity, urgency, and frequency when arranging candidate interviews with leaders
Gather agenda topics for internal meetings
Assist with preparation of presentation decks and internal documentation and communications
Participate in leadership-level meetings, recording accurate meeting notes (synthesizing key elements and ensuring clarity and ownership of delegated tasks), concisely communicating outcomes, and following up with team on action items
Take appropriate follow-up actions as necessary with little guidance

What we offer

annual bonus
equity compensation
benefits

Fulltime

Executive Assistant

Aurora’s mission is to deliver the benefits of self-driving technology safely, q...

Location

United States , Mountain View

Salary:

84000.00 - 140000.00 USD / Year

Aurora Innovation

Expiration Date

Until further notice

Requirements

Excellent calendar management skills, including the coordination of complex meetings
Great verbal and written communication skills
Exceptional attention to detail
Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations
Creative problem solver and self-starter
Able to work collaboratively and calmly, especially in stressful circumstances
Able to adapt to competing demands in a dynamic business environment
Exceptional judgment and active foresight
Good decorum, discretion, and presence in dealing with internal teams and external partners
Highly resourceful team-player with the ability to also be extremely effective independently

Job Responsibility

Manage leaders’ dynamic and complex calendars
Plan, coordinate, and ensure the leaders' schedules are protected, striking a balance between "gatekeeper" and "gateway" role
Prioritize leaders’ time for internal and external commitments using sound judgment
Book and manage travel including flights, hotels, and ground transportation
efficiently manage last-minute changes and ensure all bookings adhere to the company's travel policy
Assess necessity, urgency, and frequency when arranging candidate interviews with leaders
Gather agenda topics for internal meetings
Assist with preparation of presentation decks and internal documentation and communications
Participate in leadership-level meetings, recording accurate meeting notes, concisely communicating outcomes, and following up with team on action items
Take appropriate follow-up actions as necessary with little guidance

What we offer

annual bonus
equity compensation
benefits

Fulltime

Front of House Coordinator & PA

Office Angels are extremely proud to be recruiting exclusively for an incredible...

Location

United Kingdom , Hythe

Salary:

27000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience within a PA/EA role is essential
Good working knowledge of Microsoft Office (Outlook, Word & Excel)
An excellent telephone manner and effective in answering queries and completing tasks
Ability to recognise and handle confidential information with sensitivity
Adobe Creative Suite programmes would be highly beneficial
Excellent communication skills, both verbal and written
A flexible and proactive mindset
The ability to work well in a team but also independently, acting on intuition and ensuring daily office duties are well supported
A friendly personable approach in order to promote a positive, friendly and productive office culture to maximise staff happiness and morale

Job Responsibility

Screening calls and taking detailed messages
Being the primary contact for diary management for 2 Directors, including liaison with clients, consultants and other third parties
Organising travel and preparing travel itineraries
Preparing correspondence
Assisting the Directors with ad-hoc duties to support the smooth running of the office
Working with the team to aid collating, logging in, uploading, and filing information for issue
Overseeing the management of meeting rooms and preparation for upcoming meetings
Facilitating internal audits to ensure full compliance with internal Quality Assurance procedures, making recommendations where necessary
Arranging Training & coordinating CPD's for office staff
Overseeing all cleaning, facilities, security and fire extinguisher contracts and procedures

What we offer

Free parking available
Training provided for First Aider and Fire Warden

Fulltime

Front of House Coordinator & PA

Office Angels are extremely proud to be recruiting exclusively for an incredible...

Location

United Kingdom , Hythe, Kent

Salary:

26000.00 - 29000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience within a PA/EA role is essential
Good working knowledge of Microsoft Office (Outlook, Word & Excel)
An excellent telephone manner and effective in answering queries and completing tasks
Ability to recognise and handle confidential information with sensitivity
Adobe Creative Suite programmes would be highly beneficial
Excellent communication skills, both verbal and written
A flexible and proactive mindset
The ability to work well in a team but also independently, acting on intuition and ensuring daily office duties are well supported
A friendly personable approach in order to promote a positive, friendly and productive office culture to maximise staff happiness and morale

Job Responsibility

Screening calls and taking detailed messages
Being the primary contact for diary management for 2 Directors, including liaison with clients, consultants and other third parties
Organising travel and preparing travel itineraries
Preparing correspondence
Assisting the Directors with ad-hoc duties to support the smooth running of the office
Working with the team to aid collating, logging in, uploading, and filing information for issue
Overseeing the management of meeting rooms and preparation for upcoming meetings
Facilitating internal audits to ensure full compliance with internal Quality Assurance procedures, making recommendations where necessary
Arranging Training & coordinating CPD's for office staff
Overseeing all cleaning, facilities, security and fire extinguisher contracts and procedures

What we offer

Free parking available
Training provided for First Aider and Fire Warden
£100 voucher for successful referral

Fulltime

Executive Business Administrator

As the Executive Business Administrator to the Corporate Vice President of MTP A...

Location

United States , Redmond

Salary:

30.29 - 50.53 USD / Hour

Microsoft Corporation

Expiration Date

Until further notice

Requirements

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Experience partnering with business leadership and other executive administrators
Supported a global team, with remote employees, dealing with ambiguity in a timely manner
Expert user of Microsoft productivity software including Outlook, Word, Excel, and PowerPoint AND experience using OneNote, SharePoint, Teams, or similar collaboration tools
Experience in successfully partnering with Chief of Staff and business management teams, as well as multiple EAs and administrators
Ability to work independently while being proactive and changing direction in response to an agile work environment
Demonstrate drive and initiative to identify, solve, and follow-through on problems and to achieve results in a timely fashion with a high degree of accuracy and professionalism
Ability to excel in an ambiguous environment and reprioritize to align with business objectives
Strong attention to detail and ability to execute efficiently and effectively
Outstanding written and verbal communication skills

Job Responsibility

Proactively manage and prioritize complex and constantly changing calendars, resulting in the CVP staying focused on their business priorities, working efficiently, and ensuring they are fully prepared and timely for meetings
Partner closely with the MTP Business Manager, Leadership Team, and other key business stakeholders to ensure strategic time management for the CVP
Work with the MTP Business Manager on aligning Leadership Rhythms, Customer and Partner engagements with the CVPs calendar and ensure tight coordination of commitments
Plan and coordinate domestic and international travel arrangements including the ability to map logistics pursuant to the cultural and business protocols
meet the travel requirements of the CVP and traveling team
and partner in planning meetings and logistics
Manage and maintain team aliases for the MTP AI organization
Work with the team on headcount and space planning, including creating PCNs and updating people records in systems (e.g., Employee Central) as needed
Prepare, approve, and process business expenses for the CVP and Leadership Team
Plan and manage oversight of the morale budget, spend, and events

Fulltime

Sales Administrator

Brook Street are working on behalf or our client seeking a highly organised Sale...

Location

United Kingdom , Kings Langley

Salary:

16.92 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Background as a sales administrator or EA role or similar
Strong organisational skills and time management
Excellent written and verbal communication abilities
High attention to detail and accuracy
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Ability to prioritise tasks and work under pressure
Professional, adaptable, and proactive attitude

Job Responsibility

Efficiently managing all sales-related administrative tasks
Processing and reporting sales data
Maintaining filing records
Managing the sales inbox
Booking meeting rooms
Providing administrative support to sales team

What we offer

Training given on all house systems

Fulltime

EA Team Administrator

Woolworths Supermarkets

Location:
New Zealand , Auckland

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 04, 2026

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Job Posted:
March 04, 2026