EA & Office Manager Job at Office Angels (London)

EA & Office Manager

You will play a vital role in ensuring the efficiency and effectiveness of our l...

Location

United Kingdom , Twickenham

Salary:

45000.00 - 48000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an EA, PA, Office Manager or similar
Strong organisational and multitasking skills with exceptional attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint)
Experience managing travel logistics across multiple countries and time zones
Ability to work independently, handle confidential information, and exercise sound judgement

Job Responsibility

Provide high-level administrative support to senior executives, managing calendars, coordinating meetings, and overseeing inboxes
Successfully handle complex travel and accommodation for up to 4 Directors on a weekly basis
Prepare, edit, and organise various documents, including reports and presentations
Coordinate internal and external meetings, from board meetings to leadership offsites, ensuring all logistics are seamlessly handled
Take detailed minutes and follow up on action items, which may involve travel to offices across Europe
Handle confidential information with discretion and professionalism
Liaise with internal departments and external stakeholders on behalf of executives
Support project tracking, reporting, and conduct ad hoc research as required
Oversee daily office operations, fostering a professional and efficient working environment
Manage office supplies, equipment, and vendor relationships

What we offer

bonus opportunity
private medical
Life insurance
paid volunteering leave
enhanced maternity pay
pension
EAP
Global Employee Recognition Scheme
modern office in a nice location
residential parking

Fulltime

New

Administrative Business Partner (EA & Office Manager)

Our client is a globally recognised digital brand seeking an experienced Executi...

Location

Australia , Sydney

Salary:

120000.00 - 130000.00 AUD / Year

Salt

Expiration Date

Until further notice

Requirements

8+ years’ experience in Executive Assistant, Office Manager, or Senior Administration roles within fast-paced, global, professional services, technology, or high-growth environments
A natural host mentality with a passion for creating welcoming, organised, and engaging workplace experiences where employees feel supported and set up for success
Highly organised and proactive, with exceptional attention to detail, strong problem-solving skills, and the ability to manage multiple competing priorities with ease
A confident and professional communicator who builds trusted relationships across all levels of an organisation, demonstrating discretion, integrity, and sound judgement
Tech-savvy and adaptable, with strong proficiency in Google Workspace, Keynote, and collaboration tools, coupled with the ability to anticipate needs and remain calm under pressure

Job Responsibility

Provide high-level Executive Assistant support to senior executives, including complex diary management, travel coordination, expense management, meeting preparation, and ensuring priorities remain aligned with business objectives
Oversee the day-to-day operations of a busy Sydney CBD office, creating a seamless, professional, and engaging workplace experience for employees and visitors
Manage workplace facilities, vendors, office supplies, catering, and related services to ensure the office runs efficiently and remains a welcoming environment
Coordinate employee engagement initiatives, including team events, lunches, celebrations, and offsites, helping foster a positive and connected company culture
Drive operational excellence by streamlining administrative processes, improving internal communication, and supporting the onboarding and integration of new team members

What we offer

Competitive salary package
Career potential – 12-month contract with the possibility of permanent
Great culture and supportive management
Paid additional holidays on top of Australian Employment Standards

New

Office Manager

As the Office Manager in an agile business, you will be the heart of the busines...

Location

Australia , Hindmarsh

Salary:

80000.00 - 90000.00 AUD / Year

Randstad

Expiration Date

July 15, 2026

Requirements

Proven experience as an Office Manager, Senior Administrator, or Bookkeeper within a small-to-medium business environment
Experience working within civil construction, logistics, manufacturing, or trades is highly advantageous
Strong proficiency in cloud-based accounting software (Xero or MYOB) and advanced skills in the MS Office Suite
A self-starter who doesn't need micromanaging
Exceptional time-management skills with the ability to pivot when urgent project requests land on your desk
5 years relevant experience

Job Responsibility

Manage end-to-end Accounts Payable and Receivable, follow up on invoices, and assist with monthly payroll preparation using Xero/MYOB
Assist project managers with civil contract documentation, tracking supply orders, and coordinating delivery paperwork
Maintain a clean, efficient office environment, manage supplier relationships (IT, utilities, facilities), and order office/kitchen amenities
Assist in maintaining company certifications, updating safety registers, and ensuring subcontractor compliance documentation is up to date
Provide ad-hoc administrative support to the Managing Director, including managing calendars and preparing meeting agendas

What we offer

Free on-site parking

Fulltime

Tax Manager – Office Lead

Step in as the principal in charge of an established, well-regarded accounting p...

Location

United States , North Port

Salary:

90000.00 - 120000.00 USD / Year

Florida Institute of CPAs (FICPA)

Expiration Date

Until further notice

Requirements

CPA preferred
experienced EAs will be considered
Several years of public accounting experience, including multistate tax work
FL and NY exposure a strong plus
Experience leading or mentoring a team, or clear readiness to step up
Comfort being hands-on through busy season
Strong, warm client-facing communication
A tech-forward mindset and genuine interest in how AI is reshaping accounting

Job Responsibility

Lead the office as principal in charge - its clients, quality, delivery, and growth
Manage and develop a team of 4-6
Review and sign off as the senior technical authority on returns and client work
Do the tax work that needs you - preparation and planning for the clients where your expertise matters most
Own the client relationships
Support New York in busy season with multistate tax expertise and surge capacity
Partner on growth - integrate the practice, put our AI tools to work, and scale what's working

What we offer

Performance bonus tied to client retention and office growth
Technology that does the drudgery
A deliberately sane busy season
A real seat at the table as we scale

Fulltime

Executive Assistant / Office Manager

We are looking for an exceptional Executive Assistant / Office Manager who is ea...

Location

United States , New York

Salary:

Not provided

ELEMIS

Expiration Date

Until further notice

Requirements

Previous EA experience supporting a senior leader
Strong administrative, organizational and diary management skills with the ability to multi-task and prioritize an everchanging workload
Ability to work autonomously demonstrating initiative and flexibility
Strong communication and presentation skills, both written and verbal
Enjoys working in a high-pressure creative environment, maintaining a positive outlook to work
Problem solving and decision-making skills
Strong business and commercial acumen
Experience with expense management systems
Computer literate: advanced standands in Microsoft Word/Excel/Outlook/PowerPoint/Concur
Experience of working in different time zones

Job Responsibility

Extensive diary and agenda management across multiple time zones
Time keeping/checking for all meetings ensuring they run to time
Screening and managing emails, calls and other communications on behalf of the President
Providing background information on all external and internal meetings, making sure the President is fully prepared for each meeting they attend
Attending key meetings, tracking, and helping drive completion of key deliverables, and following up on outstanding items with attendees
Coordinate and arrange meetings to include duties such as preparing agendas, presentation, minute taking where required, refreshments and arranging travel/accommodation
Booking travel including flights, hotels, taxis both nationally and internationally
Processing expenses in line with company policy
Organising events as and when required (e.g., team meetings)
Continuously look at ways to improve and develop existing administration procedures and protocols

What we offer

Paid Time Off
401(K) with 100% match on the first 5%
Company Holidays
Paid Parental Leave
Generous ELEMIS product discount
Supplemental & Basic Life Insurance
Dental & Vision
Commuter benefits
Hybrid working: Monday and Friday Working From Home, and Tuesday, Wednesday and Thursday in office (Manhattan)

Fulltime

Executive Assistant & Office Manager

Famous and well-regarded landmark in the heart of London Bridge is looking to re...

Location

United Kingdom , London

Salary:

45000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous EA experience supporting Senior management
Interpersonal skills: Confident in liaising with stakeholders at all levels
Communication skills: Strong verbal and written communication with a keen eye for detail
Problem-Solving: Ability to anticipate challenges and resolve issues independently
Professionalism: A high level of discretion and a commitment to maintaining confidentiality
Tech Savvy: Proficient in Microsoft Word, PowerPoint, and Excel

Job Responsibility

Support the Senior Leader Team with diary management: scheduling meetings and events with internal and external stakeholders
Organise appropriate facilities and catering/refreshments
Organise and schedule meetings, ensuring agendas are issued in a timely manner and actions/key decisions are accurately recorded
Organisational support for staff events, conferences and other key events as required
Drafting and issuing correspondence, management of legal documentation for signature
Keeping an inventory of office supplies and ordering new materials as required
Support the Director of Finance with managing the IT Service Provider and other technical services (printers etc)
Manage the meeting rooms ensuring appropriate set-up for internal and external meetings
Ensure the office space are kept clean and tidy, working in collaboration with the Facilities Manager to manage agency cleaning contractors
Monitor and report on the overall use of the admin budget

What we offer

Work in a vibrant office location with easy access to transportation
Be part of an enthusiastic and ambitious team that values your contribution
Generous company benefits

Fulltime

Executive Administrative Assistant & Office Manager

Aura is on a mission to create a safer internet. In a world where our lives are ...

Location

United States , Boston

Salary:

80000.00 - 90000.00 USD / Year

Aura

Expiration Date

Until further notice

Requirements

5+ years of experience as an Executive Assistant or Office Manager, with a proven track record of supporting C-Suite or Senior-level management
Exceptional ability to handle sensitive and confidential information with the utmost professionalism
Elite written and verbal communication skills
ability to interact confidently with high-level executives and external partners
A 'no task is too small' attitude with the ability to pivot quickly in a fast-paced, dynamic environment
Expert knowledge of G Suite (Gmail, Calendar, Docs, Sheets) and experience with travel/expense management software
Superior time-management skills and the ability to manage multiple high-priority projects simultaneously
Owns the office environment with minimal direction, staying proactive and effective during both busy periods with high executive activity and quieter stretches requiring independent initiative
Collaborates effectively with employees, executives, and EAs, building strong partnerships, adding value, and proactively solving problems day-to-day

Job Responsibility

Provide dedicated administrative support to senior management, acting as a gatekeeper and primary point of contact for internal and external stakeholders
Manage complex, shifting calendars
prioritize conflicting meeting requests and proactively resolve scheduling gaps
Coordinate intricate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries
Attend high-level meetings to take minutes, track action items, and prepare necessary documents, reports, or high-quality presentations
Screen and prioritize emails, phone calls, and correspondence, drafting professional responses on behalf of leadership when appropriate
Oversee all onsite office functions to ensure a seamless work environment for the team and visitors
Liaise with property management and external vendors
oversee office equipment maintenance, repairs, and security protocols
Proactively manage office and kitchen supplies, ensuring the space is always fully stocked and organized

What we offer

generous health and wellness benefits
retirement savings plans
parental leave

Fulltime

Office Manager / Operations Assistant

The Opportunity: Are you ready to step into a role that's key responsibilities l...

Location

United Kingdom , London

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in an operational, office support, PA, or EA role
Exposure to a creative business, agency or studio environment
Strong organisational skills and the ability to thrive in a fast-paced setting
A flexible and adaptable approach to changing priorities
Confidence in managing diaries, travel booking and multiple tasks concurrently
A professional and personable communication style

Job Responsibility

Ensure the smooth day-to-day operations of the London office
Manage office supplies and maintain stock levels
Act as a central point of contact for the office and support the team
Set up meeting rooms and coordinate both internal and external meetings
Liaise with building management as needed
Support basic IT setups and onboarding for new starters
Relay information and updates between the Directors and the wider team
Manage diary scheduling and meetings, both face-to-face and online
Coordinate travel bookings, including flights and accommodation
Act as a liaison between the Director, the team and external clients

Fulltime

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EA & Office Manager

Job Description

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