EA and Office Manager

• Provide high-level administrative support to senior executives, managing calendars, coordinating meetings, and overseeing inboxes
• Prepare, edit, and organise various documents, including reports and presentations
• Coordinate internal and external meetings, from board meetings to leadership offsites, ensuring all logistics are seamlessly handled
• Take detailed minutes and follow up on action items, which may involve travel to offices across Europe
• Handle confidential information with discretion and professionalism
• Liaise with internal departments and external stakeholders on behalf of executives
• Support project tracking, reporting, and conduct ad hoc research as required
• Oversee daily office operations, fostering a professional and efficient working environment
• Manage office supplies, equipment, and vendor relationships
• Ensure compliance with health & safety regulations and coordinate facility needs
• Assist with onboarding new employees, including desk setup and access provisioning
• Organise company events, team meetings, and social activities
• Book and manage complex, multi-leg travel itineraries for executives and team members across Europe
• Coordinate flights, trains, hotels, car rentals, and visa arrangements as needed
• Maintain a central travel calendar and ensure alignment with business priorities
• Monitor travel budgets, ensuring compliance with company travel policies
• Act as the point of contact for travel-related issues, changes, or emergencies

• Proven experience as an Executive Assistant, Office Manager, or in a similar role
• Strong organisational and multitasking skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint)
• Experience managing travel logistics across multiple countries and time zones
• Ability to work independently, handle confidential information, and exercise sound judgement

Experience in a multinational or pan-European business environment is a plus

• Generous Benefits Package
• A dynamic and collaborative work environment
• Opportunities to work closely with senior leadership and make a meaningful impact
• Competitive salary and benefits package
• Exposure to international operations and travel coordination