E-Billing Coordinator Job at Strategic Employment Partners (Los Angeles)

Junior E-Billing Specialist

McCarter & English LLP is seeking a Junior E-Billing Specialist who may be based...

Location

United States , Boston;East Brunswick;Hartford;Indianapolis;Miami;New York;Newark;Philadelphia;Stamford;Trenton;Washington, DC;Wilmington

Salary:

68000.00 - 78000.00 USD / Year

McCarter & English

Expiration Date

Until further notice

Requirements

A minimum of two years e-billing experience is required
A minimum of 3-5 years’ experience working in a professional services environment, law firm billing experience preferred
Experience with financial/billing software packages and Finance/Accounting organizational operations. 3E system experience preferred
Experience with electronic billing transmission on a variety of e-Billing platforms, eBillingHub/BillBlast experience preferred
Ability to adhere and apply billing/ebilling department policies and procedures
Ability to communicate with all levels of the firm professionally and tactfully
Ability to provide a high level of customer service in a fast paced environment
Ability to handle a high-volume of tasks maintaining attention to detail and prioritizing as necessary
Proficiency in MS Office
strong knowledge of Excel required

Job Responsibility

Assist the e-Billing Supervisor and e-Billing team with all electronic on-boarding needs to include, client matter setup and mapping and rate updates/maintenance in the various e-Billing platforms utilized by the firm clients
Assist e-Billing team with troubleshooting e-Billing-related issues
Transmit electronic billing (“e-Billing”) via eBilling Hub and various e-Billing sites
Responsible for recording and maintaining accurate phase, task, and billing codes
Assist with e-Billing preparation for more sophisticated e-bills and/or on-demand requirements as available (both manual & electronic)
Have direct contact with billing partners to resolve e-Billing-related issues
Reprint posted invoices and provide copies, as necessary
Produce ad hoc reports as requested
Submit Appeals, Accruals and budgets via e-Billing sites
Maintaining and adding timekeepers to restricted lists in Time Entry software

What we offer

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage
Eligibility for discretionary bonus

Fulltime

Billing Coordinator

A well-established, mid-sized law firm is seeking an experienced Billing Coordin...

Location

United States , Overland Park; Kansas City

Salary:

23.00 - 30.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

1–2 years of experience providing billing support in a fast-paced legal environment required
Experience with legal billing and collections software
e-billing experience a plus
Experience preparing budgets and submitting LEDES invoices through third-party portals (e.g., Legal-X, Legal Tracker, TyMetrix, eVoucher, Legal Exchange) preferred
Experience with Tabs3 modules (including TABS and TaskBill) a plus
Strong working knowledge of Microsoft Word, Excel, and Outlook
High level of accuracy, attention to detail, and organizational skills
Ability to manage multiple deadlines and maintain composure in high-pressure situations
Demonstrated discretion and commitment to confidentiality
Strong teamwork skills and the ability to build effective working relationships across the firm

Job Responsibility

Perform data entry and client file management, including conflict checks, opening and maintaining client files, and scanning/uploading materials into the firm’s document management system
Generate client prebills using legal billing software
collaborate with attorneys to ensure accuracy prior to final invoice submission and make revisions as needed
Communicate with clients by phone, email, and mail regarding billing questions and collections efforts
Process and post client payments in compliance with IOLTA trust accounting rules
Monitor and report accounts receivable status to attorneys and management, including monthly meetings, report generation, and preparation of collections correspondence and calls
Assist with additional billing and administrative tasks as assigned

What we offer

Health, dental & vision insurance
life (group & individual)
AD&D
short- & long-term disability
accident, critical illness & hospital indemnity coverage
FSA/HSA
401(k) with firm match
PTO & paid holidays
free parking
discounted legal services

Fulltime

Billing Coordinator

A well-established, mid-sized law firm is seeking an experienced Billing Coordin...

Location

United States , Overland Park

Salary:

23.00 - 30.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

1–2 years of experience providing billing support in a fast-paced legal environment required
Experience with legal billing and collections software
e-billing experience a plus
Experience preparing budgets and submitting LEDES invoices through third-party portals (e.g., Legal-X, Legal Tracker, TyMetrix, eVoucher, Legal Exchange) preferred
Experience with Tabs3 modules (including TABS and TaskBill) a plus
Strong working knowledge of Microsoft Word, Excel, and Outlook
High level of accuracy, attention to detail, and organizational skills
Ability to manage multiple deadlines and maintain composure in high-pressure situations
Demonstrated discretion and commitment to confidentiality
Strong teamwork skills and the ability to build effective working relationships across the firm

Job Responsibility

Perform data entry and client file management, including conflict checks, opening and maintaining client files, and scanning/uploading materials into the firm’s document management system
Generate client prebills using legal billing software
collaborate with attorneys to ensure accuracy prior to final invoice submission and make revisions as needed
Communicate with clients by phone, email, and mail regarding billing questions and collections efforts
Process and post client payments in compliance with IOLTA trust accounting rules
Monitor and report accounts receivable status to attorneys and management, including monthly meetings, report generation, and preparation of collections correspondence and calls
Assist with additional billing and administrative tasks as assigned

What we offer

Health, dental & vision insurance
life (group & individual), AD&D
short- & long-term disability
accident, critical illness & hospital indemnity coverage
FSA/HSA
401(k) with firm match
PTO & paid holidays
free parking
discounted legal services
hybrid/remote program

Fulltime

Billing Coordinator

We have partnered with a South Jersey law firm on their search for a Billing Coo...

Location

United States , Atlantic City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of billing experience in a law firm
Proficient in Microsoft Office Suite, Excel & Word
Experience with NetDocs, SurePoint a big plus
Strong attention to detail and proven multi-tasking abilities

Job Responsibility

Prepare, review, and process client invoices in accordance with firm policies and client guidelines
Collaborate with attorneys and staff to resolve billing discrepancies and ensure accurate time and expense entries
Monitor billing cycles to ensure timely submission of invoices
Assist with handling the month end process
Maintain billing records and documentation in compliance with firm standards
Respond to client inquiries related to billing and provide excellent customer service
Assist with reporting, reconciliations, and ad hoc billing projects as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Legal Time & Billing Coordinator

Our client, a successful law firm, is looking for a detail-oriented Legal Time &...

Location

United States , Syracuse

Salary:

50000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of billing experience within a law firm preferred, but willing to train if no experience
Knowledge of legal billing systems (i.e., Legal Solutions, TyMetrix, Legal-X, CounselLink, Serengeti/Legal Tracker)
Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats
Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook
Ability to work independently and as part of a team

Job Responsibility

Generate and edit client invoices
Execute electronic submission of client invoices via various e-billing systems
Identify, troubleshoot and resolve issues that arise during the invoice submission process
Track statuses of submitted invoices to ensure payment from client
Apply payments to accounts
Maintain internal database of clients and their billing compliance requirements
Document and update reference materials for all aspects of the billing process, as necessary
Ensure the client management system is up to date with name, address, billing group/formats, etc
Special projects and other duties, as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Legal Time & Billing Coordinator

Our client, a successful law firm, is looking for a detail-oriented Legal Time &...

Location

United States , Syracuse

Salary:

50000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of billing experience within a law firm preferred, but willing to train if no experience
Knowledge of legal billing systems (i.e., Legal Solutions, TyMetrix, Legal-X, CounselLink, Serengeti/Legal Tracker)
Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats
Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook
Ability to work independently and as part of a team

Job Responsibility

Generate and edit client invoices
Execute electronic submission of client invoices via various e-billing systems
Identify, troubleshoot and resolve issues that arise during the invoice submission process
Track statuses of submitted invoices to ensure payment from client
Apply payments to accounts
Maintain internal database of clients and their billing compliance requirements
Document and update reference materials for all aspects of the billing process, as necessary
Ensure the client management system is up to date with name, address, billing group/formats, etc
Special projects and other duties, as assigned

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Billing Coordinator

This is a hands-on billing-focused role supporting a fast-paced, attorney-driven...

Location

United States , Los Angeles

Salary:

70000.00 - 90000.00 USD / Year ▼

Strategic Employment Partners

Expiration Date

Until further notice

Requirements

5+ years of billing coordinator experience
Direct experience supporting demanding internal stakeholders (attorneys, partners, or equivalent)
Full billing lifecycle experience: pre-bills → final invoices → e-billing submissions
Basic AR/cash application experience

Fulltime

Billing Administrator

Operating in a supporting role for the law firm, this role has day to day respon...

Location

Cayman Islands , Cayman

Salary:

50000.00 - 75000.00 USD / Year

Ogier

Expiration Date

June 26, 2026

Requirements

2-3 years' experience in a similar role
Experience of working in a Finance Operations team in a financial services firm, proficiency in the use of Microsoft Office and Aderant
Ability to work proactively and effectively within a team and with minimal supervision
Excellent client service and effective communicator with awareness of the wider commercial environment
High attention to detail and accuracy with documents
Analytical and logical approach, with a strong sense of initiative
Highly diligent, organized and able to meet deadlines

Job Responsibility

Matter billing administration and communication including but not limited to: the creation of fee invoices for clients, reversing and reissuing invoices and vouchers, sending invoices (both current and outstanding), amending of timelines and disbursements and supporting billing policies in the life cycle of the invoice
Prepare weekly WIP reports and coordinate amongst billing team
Respond to queries on timelines and disbursements, pre-billing, writing off bad debt, WIP (time and disbursements) and balances left on matters
Raise correspondence for credit notes and write-offs, seeking approval to proceed
Resolve internal and external queries in relation to invoices, clarifying discrepancies and seeking solutions from colleagues and fee earners
Support the processes for e-billing in a timely and effective manner
Support the processes to improve working capital management and reduce lock-up with a focus on working with cashiering on timely resolutions
Assist and support other areas of finance where required, with a focus on accounts payable
Proactive identification, implementation and adoption of system processes to enhance both internal and external efficiency and experience
Carry out all aspects of the role in accordance with relevant policies, procedures and controls

What we offer

premium health care
life insurance
20 days' annual leave

Fulltime

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E-Billing Coordinator

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