Donor Events & Hospitality Coordinator

• Plan, coordinate, and execute donor fundraising and engagement events that strengthen relationships and support ministry goals
• Collaborate with Donor Development leadership to define event objectives, audiences, and outcomes
• Develop detailed event plans, timelines, and budgets
• Coordinate all event logistics including venues, catering, décor, audio/visual, signage, printed materials, seating, and follow-up
• Serve as the primary liaison with vendors and venues, negotiating quality services with good stewardship of resources
• Oversee on-site event execution and calmly resolve issues as they arise
• Track expenses, invoices, and reimbursement requests
• Coordinate internal teams and working groups to ensure clarity on roles, deadlines, and deliverables
• Coordinate hospitality for donors, ministry partners, and approved external guests
• Arrange guest lodging at Beulah Retreat Center and other approved locations as needed
• Create detailed guest itineraries in collaboration with hosting departments
• Prepare guest welcome details including signage, name tags, Wi-Fi access, and materials
• Maintain hospitality inventory and oversee ordering and stocking of food, beverages, and supplies
• Ensure hospitality spaces are welcoming and aligned with FCBH hospitality standards
• Serve as a primary point of contact for guest needs before, during, and after visits
• Work closely with Communications & Marketing to ensure event materials align with brand and ministry priorities
• Coordinate travel logistics with the Travel Department as needed
• Assist with event registration and attendee management
• Perform event- and hospitality-related errands, including purchasing donor gifts with good stewardship
• Participate in Donor Development planning meetings as needed

• Minimum of 2–3 years of experience in event coordination, hospitality, donor engagement, or related nonprofit work
• Strong organizational and project management skills with the ability to manage multiple priorities
• Exceptional interpersonal and customer service skills with a heart for serving donors and guests
• Ability to remain calm, flexible, and solutions-oriented in fast-paced environments
• Strong attention to detail and follow-through
• Ability to work independently and collaboratively across teams
• Proficiency in Microsoft Office (Word, Excel, Outlook, Calendars)
• CRM experience preferred
• Willingness to work occasional evenings, weekends, and overnight travel
• Ability to lift up to 55 pounds (event materials, supplies, luggage)

CRM experience preferred