Donor Administration Support Officer Job at Brook-St Hiredonline (Belfast)

Administrative Assistant

Part-time Administrative Assistant on a contract basis for a distinguished histo...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative roles, preferably with donor management systems
Proficiency in DonorPerfect and Raiser's Edge software
Strong attention to detail and accuracy in data entry and record keeping
Excellent organizational and time management skills
Ability to communicate effectively with donors and stakeholders
Familiarity with Microsoft Office Suite and other common office software
Capability to adapt to new technology tools and systems

Job Responsibility

Manage and update donor information using DonorPerfect and Raiser's Edge systems
Perform accurate data entry to ensure the integrity of records and donor details
Provide general administrative support, including scheduling meetings and preparing reports
Assist in implementing new technology solutions to enhance administrative workflows
Respond to inquiries and maintain attentive and precise communication with donors and stakeholders
Organize and maintain office files, both digitally and physically, for easy access
Collaborate with team members to streamline processes and improve efficiency
Generate detailed reports and analytics related to donor contributions and trends
Support event planning and coordination efforts as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Parttime

Executive Assistant

Reporting directly to the President and CEO, the Executive Assistant provides ex...

Location

United States , Long Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree or related work experience
Strong work tenure: five to 10 years of experience supporting High Level Leaders/ Executives, preferably in a for-profit environment
Experience and interest in internal and external communications, and partnership development
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
Expert level written and verbal communication skills
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Job Responsibility

Completes a broad variety of administrative tasks for the CEO including managing an active calendar of appointments
completing expense reports
composing and preparing correspondence that is sometimes confidential
arranging detailed travel plans, itineraries, and agendas
and compiling documents for travel-related meetings
Ensures that the CEO’s bio and other collateral information is kept updated and responds to requests for materials regarding the CEO and the organization in general
Edits and completes first drafts for written communications
Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships
Plans, coordinates and ensures the CEO's schedule is followed and respected
Communicates directly, and on behalf of the CEO on matters related to CEO's and company’s initiatives

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative Assistant

We are seeking a detail-oriented and highly organized Administrative Assistant t...

Location

United States , Tuskegee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate degree in business, administration, or a related field preferred
Proven experience as an administrative assistant, preferably with exposure to development, fund management, or finance-related functions
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
experience with accounting or donor management software (e.g., QuickBooks, Salesforce, or Blackbaud) is a plus
Exceptional ability to multitask, prioritize assignments, and meet deadlines in a fast-paced environment
Strong accuracy and precision in data entry, account postings, and maintaining financial records
Excellent written and verbal communication skills to interact effectively with stakeholders at all levels
High level of discretion and judgment when handling sensitive departmental and financial information

Job Responsibility

Provide comprehensive administrative support to the department head, including calendar management, scheduling meetings, taking minutes, and preparing materials for presentations
Assist in tracking development and giving funds, ensuring accurate documentation of transactions, and maintaining financial reports for donor contributions and other funding sources
Accurately post and reconcile gifts and expenses to corresponding accounts, ensuring timely processing and proper coding per organizational standards
Maintain and organize records related to funding, donor correspondence, and departmental financial documents to ensure accessibility and compliance with organizational policies
Act as a liaison between the department head and internal/external stakeholders, including donors, team members, and other departments, to ensure smooth communication and coordination
Identify opportunities to improve administrative workflows and processes, supporting the department in achieving greater efficiency and accuracy
Take on additional tasks as needed to support departmental and organizational objectives

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Customer & Donor Services Team Lead

The Customer & Donor Services Team Lead provides superior service to customers, ...

Location

United States , Albuquerque

Salary:

25.53 USD / Hour

Faith Comes By Hearing

Expiration Date

Until further notice

Requirements

Minimum 3–4 years of experience in customer service, donor services, or administrative support, preferably in a nonprofit or ministry environment
Demonstrated experience providing leadership or lead-level responsibility within a team setting
Strong interpersonal skills with a heart for serving donors, churches, and ministry partners
Proven ability to handle sensitive and confidential information with discretion
Proficiency in CRM systems (Salesforce preferred) and financial/order systems (NetSuite preferred)
Strong organizational skills with ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication skills with a professional and gracious phone presence
Proficiency in Microsoft Office applications including Word, Excel, Outlook, and Calendars
Detail-oriented with strong analytical and problem-solving abilities

Job Responsibility

Provide day-to-day leadership, guidance, and support to the Customer/Donor Services team, fostering a culture of excellence, hospitality, accuracy, and exceptional service
Serve as the primary point of coordination for scheduling, coverage, and workflow for the Customer/Donor Services team
Model exceptional donor and customer care through direct engagement via phone, email, and in-person interactions
Assist with onboarding, training, and ongoing coaching of Customer/Donor Services team members
Ensure consistent application of service standards, policies, and procedures
Ensure timely and gracious handling of incoming calls, emails, and inquiries related to donations, products, ministry programs, and general information
Support donors, churches, pastors, and ministry partners by answering questions, resolving issues, offering prayer when appropriate, and connecting individuals to Donor Engagement representatives as needed
Serve as escalation point for complex or sensitive customer/donor service matters
Ensure accurate documentation of donor and customer interactions in Salesforce and NetSuite
Serve as the primary administrator for the Every Church Every Village program

Fulltime

Executive Assistant

Beacon Hill has partnered with a growing organization in downtown Chicago in hir...

Location

United States , Chicago

Salary:

35.00 - 39.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

5+ years of proven experience as an Executive Assistant
Bachelor's Degree is required
Familiarity with donor management systems (e.g., Salesforce, Raiser's Edge, or similar)
Strong event planning and project management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and Google Workspace
Ability to maintain confidentiality and exercise discretion
Highly organized, detail-oriented, and able to work independently

Job Responsibility

Manage the Executive Director's calendar, schedule meetings, and coordinate travel arrangements
Prepare correspondence, reports, and presentations as needed
Serve as a liaison between the Executive Director and internal/external stakeholders
Maintain and update donor records in the organization's CRM/database
Process donations and generate acknowledgment letters
Produce donor reports and assist with data analysis for fundraising campaigns
Assist in planning and executing donor events, fundraisers, and special programs
Coordinate logistics including venue, catering, invitations, and guest lists
Support on-site event management and post-event follow-up
Handle incoming calls and emails, ensuring timely and professional responses

Parttime

Development Coordinator

Deutsches Altenheim Foundation seeks a motivated and detail-oriented Development...

Location

United States , West Roxbury

Salary:

Not provided

German Centre

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent experience
1–3 years of experience in fundraising, nonprofit administration, or related field preferred
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency with donor databases and Microsoft Office (Excel, Word, Outlook)
Ability to manage multiple priorities and meet deadlines in a small, fast-paced office
Outgoing and personable demeanor
must be comfortable interacting with resident, patients, and families in care settings
A collaborative spirit and a positive, can-do attitude

Job Responsibility

Annual Fund Management: Coordinate annual giving activities, including mailings, acknowledgments, and donor stewardship
Gift Processing: Accurately record and process all charitable contributions, ensuring timely acknowledgments and compliance with data entry standards
Database Management: Maintain the donor database (currently Raiser’s Edge NXT), ensuring accuracy, completeness, and confidentiality of donor records
Grant Support: Assist with grant preparation, submission tracking, and reporting
Event Support: Provide logistical and administrative support for fundraising events and donor engagement activities
Grateful Patient Program Support: Assist with the daily review and screening of new admissions to identify prospective donors, and participate in relationship-building efforts with high-capacity patients and families while still in care at German Centre
General Office Support: Assist with correspondence, file management, and other administrative tasks as assigned in support of the Office of Philanthropy

Parttime

Administrative Assistant

We are partnering with a mission‑driven nonprofit organization in Oak Brook, Ill...

Location

United States , Oak Brook

Salary:

50.00 - 60.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Nonprofit Management, Communications, or equivalent experience
3-5 years of administrative support experience, preferably within a nonprofit or mission‑driven organization
Strong organizational skills with the ability to manage multiple tasks and deadlines
Excellent written and verbal communication abilities
High level of professionalism, discretion, and customer service orientation
Proficiency with Microsoft Office Suite or similar tools
Ability to work independently while supporting cross‑functional teams

Job Responsibility

Provide administrative support to leadership, program managers, and internal teams
Manage calendars, schedule meetings, coordinate events, and prepare meeting materials
Serve as a primary point of contact for internal staff, volunteers, donors, and community partners
Assist with document preparation, data entry, filing, and maintaining organized records
Support donor relations activities, including acknowledgment letters, database updates, and event coordination
Handle incoming communications, including phone calls, emails, and general inquiries
Assist with grant documentation, reporting, and compliance tracking as needed
Maintain accurate information within organizational systems, including CRM or donor management platforms
Ensure adherence to organizational policies and compliance requirements
Provide general office support, including ordering supplies and coordinating vendor services

Fulltime

Administrative Assistant

Are you a detail-oriented professional looking to support a meaningful mission? ...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in administrative support or office management (nonprofit experience a plus)
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Strong organizational abilities and attention to detail
Ability to prioritize and multitask in a fast-paced environment
Professional demeanor with a passion for supporting community-based programs

Job Responsibility

Manage day-to-day administrative duties, including scheduling appointments, organizing meetings, and handling correspondence
Assist with document preparation, filing, and data entry
Coordinate internal and external communications, ensuring timely information flow
Support fundraising events, program activities, and volunteer coordination
Maintain accurate records, reports, and donor information
Handle general office operations, including supply inventory and vendor relations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Donor Administration Support Officer

Brook-St Hiredonline

Location:
United Kingdom , Belfast

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Requirements:

Additional Information:

Job Posted:
March 13, 2026

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Job Posted:March 13, 2026

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