Donor Administration Support Officer Job at Brook-St Hiredonline (Belfast)

New

Finance Clerk

A well-established nonprofit organization in the New London, Connecticut area is...

Location

United States , New London

Salary:

55000.00 - 60000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an accounting clerk capacity, with knowledge of Accounts Payable
Proficiency with Microsoft Office, particularly Excel, Word, and Outlook
Experience working in a small office environment
Strong attention to detail and commitment to accuracy
Excellent verbal and written communication skills
Professional, customer-focused approach when interacting with donors, vendors, and community stakeholders
Nonprofit industry experience preferred, not required

Job Responsibility

Process grant payments and prepare related correspondence
Review and post donations accurately
Utilize online banking platforms to support cash flow tracking
Assist with ACH payments for vendors and grant recipients
Maintain organized financial records and payment documentation
Provide backup administrative support, including answering phones and distributing mail
Maintain accurate donor records within donor management software
Enter and code contributions with a high level of accuracy
Assist with donor research, fundraising campaigns, and special initiatives
Support the planning and logistics of fundraising and events

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...

Location

United States , Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate or Bachelor's degree
at least 3 years of related administrative support experience preferred
previous experience supporting senior leadership, with nonprofit exposure preferred
strong ability to manage complex calendars, coordinate travel, and oversee multiple tasks with changing deadlines
excellent interpersonal skills and a detail-oriented communication style
advanced proficiency with Microsoft Office applications and confidence working with databases and reporting tools
demonstrated strength in organization, follow-up, independent problem-solving, and attention to detail
high level of written communication ability, including proofreading, grammar, and document preparation
ability to remain flexible, exercise sound judgment, and perform effectively in a fast-paced environment

Job Responsibility

Coordinate the Executive Director’s schedule by arranging meetings, resolving calendar conflicts, sending reminders, and tracking next steps after appointments and discussions
Build reliable administrative processes that keep projects moving forward, including monitoring deadlines, checking status updates, and following up on open items across departments
Prepare reports, dashboards, presentation materials, and business documents that support leadership meetings, donor conversations, and board activities
Welcome visitors and donors meeting with the Executive Director, while also organizing meeting logistics such as room setup, refreshments, and lunch arrangements
Support recurring staff and board meetings by managing schedules, developing agendas, documenting discussion notes, distributing materials, and maintaining official records
Handle travel coordination and related administrative details for the Executive Director and staff, including reservations, registrations, receipt tracking, and reimbursement documentation
Assist with donor relations and development efforts by recording interactions in the donor database, coordinating personalized acknowledgements, and helping with fundraising events and campaign materials
Provide grant and contract administration support by scheduling review meetings, tracking deadlines, gathering required documents, securing signatures, and filing completed agreements
Maintain organized electronic and physical records, update training logs and timesheets, and help improve shared folder structure for better efficiency and accessibility
Review written materials for accuracy, formatting, and grammar before distribution to internal and external stakeholders

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Parttime

New

Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support d...

Location

United States , Riverdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting human resources administration in a detail-oriented office environment
Working knowledge of onboarding procedures, employee file maintenance, and HR documentation practices
Familiarity with HRIS systems and the ability to manage both paper and electronic records accurately
Ability to handle confidential information with sound judgment and a high level of discretion
Experience coordinating background checks, employment verifications, or other pre-employment processes
Strong organizational skills with the ability to manage calendars, documents, and multiple priorities efficiently
Effective written and verbal communication skills for preparing correspondence and interacting with employees, vendors, and external partners

Job Responsibility

Safeguard confidential employee and organizational information while handling HR records and communications with professionalism
Lead employee recognition and engagement efforts by helping organize programs, events, and appreciation activities
Support the HR leadership team with planning logistics for department initiatives, including coordinating with community partners, vendors, and donors
Assist with onboarding activities by preparing new employee materials, organizing personnel folders, and helping new employees complete pre-employment steps
Maintain personnel files and HR documentation in alignment with records retention guidelines, including both physical and electronic filing systems
Coordinate pre-employment screening activities such as employment and education verification, background checks, and required physical exams
Respond to HR-related records requests and ensure documentation is gathered, tracked, and released appropriately
Manage administrative support tasks such as updating departmental forms, maintaining the employee directory, preparing memos and meeting materials, scheduling appointments, and arranging travel as needed
Oversee department supply purchasing activities, including ordering materials, tracking inventory, reconciling purchasing card transactions, and preparing requisitions based on vendor quotes

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Customer Service Representative

Robert Half is partnering with a mission-driven nonprofit organization seeking a...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of customer service, call center, administrative support, or client-facing experience
Excellent verbal and written communication skills
Strong interpersonal skills with a customer-first approach
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
Ability to manage multiple priorities while maintaining attention to detail
Strong problem-solving and conflict-resolution skills
Experience working in a nonprofit, healthcare, education, or community-focused environment is a plus

Job Responsibility

Serve as the primary point of contact for incoming phone calls, emails, and general inquiries
Provide accurate information regarding programs, services, events, and community resources
Assist clients, donors, and stakeholders with questions, concerns, and service requests
Document interactions and maintain accurate records within organizational databases
Process applications, registrations, forms, and other program-related documentation
Route inquiries to appropriate departments and follow up to ensure resolution
Support outreach initiatives, fundraising events, and community engagement activities
Maintain confidentiality of client and donor information
Assist with administrative projects and general office support as needed
Collaborate with internal teams to ensure a positive experience for all individuals served

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Supporter Care Volunteer

We are looking for volunteers to support the Supporter Care Manager with Donor a...

Location

United Kingdom , Welwyn Garden City

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Keyboard/general PC skills
Good attention to detail
Happy to work as part of a team but equally comfortable in prioritising own tasks
Flexible in approach
A friendly and polite disposition
Smart appearance
Treats everyone with dignity and respect
Demonstrates a positive attitude

Job Responsibility

Counting cash and cheques received at Head Office
The banking process in preparation for collection by G4S
Preparation of donation paperwork for input to Raiser's Edge
Input of donations to Raiser's Edge
Creating acknowledgement letters
Any other duties that fall reasonably within the scope of the role

What we offer

Working with a friendly team and being part of the Isabel family
Support to improve your employability
Satisfaction in knowing that through your commitment you are contributing to providing more care to our patients
An opportunity to contribute to the ongoing development of the service and organisation
Comprehensive induction, training and support throughout the placement
Personal/Professional development and training is available
Opportunities to learn from long term volunteers and staff
Agreed upon travel expenses will be fully reimbursed

Parttime

New

Administrative Assistant

We are looking for an Administrative Assistant to support fund administration, g...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office, nonprofit, or financial services environment
Background in grant administration, fund management, or related operational support work
Strong attention to detail with the ability to manage documents, track multiple requests, and maintain accurate records
Comfort communicating professionally with donors, fund advisors, grantees, and internal teams by phone and email
Ability to work with workflow and recordkeeping systems to update information and monitor task progress
Sound judgment in handling sensitive financial or organizational information securely
Proficiency with general administrative tools and the ability to learn specialized platforms quickly

Job Responsibility

Coordinate the setup of new funds by preparing required documentation, monitoring completion status, creating advisor records, and issuing onboarding communications
Manage fund closure activities by collecting completed forms, confirming outstanding payments are resolved, and updating internal records to finalize account status
Handle modifications to existing funds by distributing documents for signature, organizing supporting materials, and entering approved changes into the appropriate systems
Provide fund statement support for agency fund advisors by responding to requests and ensuring statements are delivered accurately and on time
Complete verification outreach with organizations submitting banking details for payments, safeguard related documentation, and route confirmed information to the payables team
Support manual grant administration by tracking tasks in workflow tools, maintaining accurate records, and assisting with donor-directed grant processing
Help coordinate annual distribution activities by monitoring project progress, researching fund details, and supporting follow-up related to scheduled payments
Respond to incoming calls from donors and grantees, address routine grant-related questions, and elevate more complex issues when appropriate
Assist with grant award letter distribution, update recipient address information in relevant platforms, and perform data cleanup through direct outreach to grantee organizations
Process daily tax receipt documentation by gathering required approvals, maintaining organized records, and contributing to other shared services tasks as assigned

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

New

Executive Asst, Corporate Dev, Leadership, and Events for the Trust

Provides high-level administrative, organizational, and operational support to S...

Location

United States , Boston

Salary:

65936.00 - 105497.60 USD / Year

Boston Children's Hospital

Expiration Date

Until further notice

Requirements

A Bachelor’s degree and min 3-4 years of relevant administrative experience is required
Must have the ability to work with a high degree of independence from conception to completion
Must be able to work under pressure and handle a wide variety of simultaneous activities and confidential matters with trust, confidence, and discretion
Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles
Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations
Must have the ability to prioritize, oversee, and manage projects
Ability to work with diverse internal and external constituencies spanning front-line staff to senior level executives as well as a variety of external stakeholders
Highly adaptive to new technologies and expert in all key Hospital administrative operating systems, including the Microsoft Office suite (Excel, PowerPoint, Word, Outlook) and PeopleSoft
Experience with Blackbaud CRM is preferred
Ability to take personal initiative and work independently, as well as part of a team

Job Responsibility

Exercises judgment and discretion to handle incoming issues and requests, determining appropriate actions, responses, and solutions in a responsive and professional manner
Understands and effectively utilizes relevant Hospital chains of command and reporting systems to effectively triage a range of matters, including time-sensitive, challenging, confidential, and/or sensitive business and employee information and matters
Able to de-escalate personnel situations as necessary
Manages calendars and meeting schedules for the VP of Corporate, Leadership Giving & Events and the AVP of Corporate Development with consideration of timing, sequencing, and meeting location/travel requirements
Arranges external travel and itineraries
Plans, prepares, and executes logistical and administrative requirements for meetings, interviews, seminars, conferences, and special events
Circulates agendas, minutes, presentations, and other materials
Coordinates logistical and technological arrangements to ensure seamless execution
Supports the business and financial operational responsibilities through tracking expenses, facilitating the contract management process, ensuring timely execution of contracts, handling purchase orders and reimbursements, and tracking department budgets
Drafts emails as directed, creates and edits correspondence with manager guidance, and drafts other communications as directed

What we offer

flexible schedules
affordable health, vision and dental insurance
child care and student loan subsidies
generous levels of time off
403(b) Retirement Savings plan
Pension
Tuition and certain License and Certification Reimbursement
cell phone plan discounts
discounted rates on T-passes

Fulltime

New

Office Administrator

We are looking for an organized Office Administrator to support day-to-day servi...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or customer-facing operations
Strong verbal and written communication skills with the ability to interact professionally with clients and internal stakeholders
Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint
Accurate data entry skills and careful attention to detail when handling records and documentation
Ability to manage multiple tasks, follow established policies, and meet deadlines in a fast-paced environment
Experience working with databases, digital tools, or cloud-based systems in an operational setting
Problem-solving skills with the ability to identify issues, troubleshoot routine concerns, and escalate when needed

Job Responsibility

Respond to questions from donors, financial advisors, and partner organizations regarding account access, balances, activity, and available services
Deliver a high-quality service experience by addressing requests promptly and ensuring matters are resolved or directed to the appropriate team member
Support daily operational activities such as opening accounts, processing incoming contributions, and updating documentation in line with established procedures
Maintain accurate information across donor, organization, and account records while ensuring consistency and completeness in internal systems
Coordinate with administrative team members to prioritize assignments, meet service timelines, and keep office workflows moving smoothly
Prepare reports, perform data entry, and assist with tracking information needed for operational oversight and service follow-up
Use Microsoft Office tools and database systems to organize communications, manage records, and support routine administrative tasks
Assist with troubleshooting basic service or process issues and contribute to continuous improvement in administrative and client support activities

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

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Donor Administration Support Officer

Job Description

Requirements

What we offer

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