Documentation Specialist Job at KnoWho (Carnforth / Kendal)

Documentation Specialist

Robert Half is seeking a detail-oriented and organized Documentation Specialist ...

Location

United States , Coopersburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate or bachelor’s degree preferred
1+ years of experience in documentation, administrative support, records management, or a related field preferred
Strong attention to detail and organizational skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and document management systems
Ability to manage multiple priorities and meet deadlines
Familiarity with records retention practices and compliance standards is a plus

Job Responsibility

Create, edit, review, and maintain business documents, records, and files
Ensure documentation is accurate, complete, and compliant with company policies and procedures
Organize and manage digital and physical filing systems
Track document versions, approvals, and updates
Prepare reports, forms, and supporting materials as needed
Coordinate with internal departments to collect and verify information
Maintain confidentiality of sensitive records and information
Identify opportunities to improve documentation processes and workflow efficiency
Support audits, compliance reviews, and record retrieval requests

What we offer

Medical, vision, dental, life and disability insurance
Access to company 401(k) plan
Free online training

Documentation Specialist

This position is responsible for requesting/managing supporting documentation an...

Location

United States , Saint Paul

Salary:

49600.00 - 68200.00 USD / Year

Baxter

Expiration Date

Until further notice

Requirements

High School diploma, required associates degree or higher degree, preferred
Experience working in an office environment, preferred
Knowledge of medical terminology, helpful, Medicare experience strongly preferred
1+ years industry experience (3rd party payers or DME provider experience), preferred
Strong critical thinking and problem- solving skills
Exceptional written, verbal, and interpersonal communications
Proficient with Microsoft Office Software including Word and Outlook

Job Responsibility

Documentation of Medical Necessity and Analyze documentation received to ensure medical requests are fulfilled
Manage retrieval of medically necessary documentation including updated prescriptions, statements of medical necessity, medical records information, and other diagnostic reports from healthcare customers
Resolve issues with any outstanding documentation requests defined as overdue. Solicit assistance of relevant stakeholders to initiate action plans necessary for retrieval
Review pertinent reports available to assist with management of administrative items and utilize for prioritization of workload
Educate healthcare accounts about documentation requests and the corresponding processes and regulations required by Medicare and other payers
Assist with new employees and provide refresher training as needed and communicate regularly with assigned field team regarding customer concerns or other escalated issues
Maintain and sustain department service level agreements as well as ensuring compliance with all payer rules and requirements
Verify eligibility and benefits of plan coverage and process for payer, as necessary and discuss Medicare or other relevant payer policies and limitations with Health Care Team

What we offer

medical and dental coverage that start on day one
insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP)
401(k) Retirement Savings Plan (RSP)
Flexible Spending Accounts
educational assistance programs
paid holidays
paid time off ranging from 20 to 35 days based on length of service
family and medical leaves of absence
paid parental leave

Fulltime

Documentation Specialist

Documentation Specialist for a Microsoft software house. Working in a small team...

Location

United Kingdom , Carnforth / Kendal

Salary:

35000.00 - 42000.00 GBP / Year

KnoWho

Expiration Date

Until further notice

Requirements

Prior experience working as a Documentation Specialist, Technical Author, or Document Controller
SharePoint
Excellent communications skills and the ability to transfer technical info into easy to understand terms
Knowledge of SQL, C# and other Microsoft development tools / languages or software development highly beneficial

Job Responsibility

Prepare, review and manage documentation in various formats
Work with internal teams and external stakeholders to provide documentation and information
Provide expertise internally and externally on SharePoint documentation
Ensure conformation to ISO standards

What we offer

Bonus (standard is over 30%)
Annual pay review
Annual cost of living increase to salary
Medical & pension
Work from home 2 days a week
Full home office kit provided

Fulltime

Documentation Specialist

Reviews Medicare inpatient medical records to ensure appropriate documentation o...

Location

United States , Rome

Salary:

38.20 - 57.30 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Valid, active unencumbered Nursing license approved by the Georgia Licensing Board
HIM/Coding certification preferred
Graduate of an accredited School of Professional Nursing
BSN or MSN Preferred
5 or more years hospital experience caring for short term acute patients
Comprehensive understanding of reimbursement mechanisms
Full range of body motion including handling and lifting patients, manual and finger dexterity and eye-hand coordination
Standing and walking for extensive periods of time
Occasionally lifts and carries weight up to 50 pounds
Ability to distinguish letters, numbers and symbols with vision and hearing within normal range to respond to Code alerts and equipment alarms

Job Responsibility

Reviews Medicare inpatient medical records to ensure appropriate documentation of co-morbidities and complicating diagnoses
Manages daily work list of patients meeting priority list diagnoses for documentation improvement including top volume/variance DRG pairs, Pneumonia (DRG089, Respiratory (DRG 079), Sepsis (DRG 320, 321, and 416)
Queries appropriate physician for necessary documentation
Follows-up to ensure query response from physician
Maintains database on queries, response to query and documentation outcomes
Uses database reports to identify physician education needs and to report on success of documentation program
Develops and provides education programs to appropriate providers
Acts as a resource to the Utilization Managers for early assignment of a working DRG on all Medicare patients
Provides education/training to other UM staff to maintain a backup to the documentation specialist in case of time off
Coordinates patient care throughout inpatient or observation stays

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

Documentation Specialist

As a Documentation Specialist, you will work with doctors, medical facilities, a...

Location

Dominican Republic; Guatemala; Costa Rica; Mexico; Colombia

Salary:

6.40 - 13.00 USD / Hour

Meadow

Expiration Date

Until further notice

Requirements

2+ years of experience in office administration, deathcare services, or another role involving follow-up and detailed documentation
Comfortable making consistent follow-up calls and navigating busy medical offices while maintaining a courteous, professional, and solution-oriented approach
Able to manage multiple cases at different stages, meet strict filing deadlines, and keep accurate records
Skilled at explaining requirements simply, listening with empathy, and documenting information precisely
Quick to learn and use modern tools like Notion, Slack, and Aircall to stay connected and organized

Job Responsibility

Contact physicians and medical facilities - primarily by phone - to obtain accurate cause-of-death information and required signatures, demonstrating professionalism, persistence, and sensitivity
Review, verify, and document medical information in accordance with state regulations, maintaining precise records and providing timely updates to families and internal teams
Manage multiple cases simultaneously by proactively identifying and resolving delays, and collaborate closely with the Filing Specialist to meet deadlines and ensure families feel supported throughout the process

What we offer

Fully remote: Work from anywhere
PTO
10 Paid Holidays
Paid Training
Global collaboration: Work with teammates around the world
Purpose-driven work: Make a real difference during one of life’s most meaningful transitions
Supportive, growth-minded team: Bring your drive and eagerness to learn
we’ll support you every step of the way
Team & Culture: Learn from experienced leaders and work closely with a founding team that values respect, collaboration, and building a healthy culture alongside a successful business

Fulltime

Documentation Specialist

As a Documentation Specialist, you will work with doctors, medical facilities, a...

Location

Philippines

Salary:

4.50 - 7.00 USD / Hour

Meadow

Expiration Date

Until further notice

Requirements

2+ years of experience in office administration, deathcare services, or another role involving follow-up and detailed documentation
Comfortable making consistent follow-up calls and navigating busy medical offices while maintaining a courteous, professional, and solution-oriented approach
Able to manage multiple cases at different stages, meet strict filing deadlines, and keep accurate records
Skilled at explaining requirements simply, listening with empathy, and documenting information precisely
Quick to learn and use modern tools like Notion, Slack, and Aircall to stay connected and organized

Job Responsibility

Contact physicians and medical facilities - primarily by phone - to obtain accurate cause-of-death information and required signatures, demonstrating professionalism, persistence, and sensitivity
Review, verify, and document medical information in accordance with state regulations, maintaining precise records and providing timely updates to families and internal teams
Manage multiple cases simultaneously by proactively identifying and resolving delays, and collaborate closely with the Filing Specialist to meet deadlines and ensure families feel supported throughout the process

What we offer

PTO
10 Paid Holidays
Paid Training
Fully remote: Work from anywhere
Global collaboration: Work with teammates around the world
Purpose-driven work: Make a real difference during one of life’s most meaningful transitions
Supportive, growth-minded team: Bring your drive and eagerness to learn
we’ll support you every step of the way

Fulltime

Documentation Specialist

As a Documentation Specialist, you will work with doctors, medical facilities, a...

Location

Jamaica

Salary:

5.00 - 8.40 USD / Hour

Meadow

Expiration Date

Until further notice

Requirements

2+ years of experience in office administration, deathcare services, or another role involving follow-up and detailed documentation
Comfortable making consistent follow-up calls and navigating busy medical offices while maintaining a courteous, professional, and solution-oriented approach
Able to manage multiple cases at different stages, meet strict filing deadlines, and keep accurate records
Skilled at explaining requirements simply, listening with empathy, and documenting information precisely
Quick to learn and use modern tools like Notion, Slack, and Aircall to stay connected and organized

Job Responsibility

Contact physicians and medical facilities - primarily by phone - to obtain accurate cause-of-death information and required signatures, demonstrating professionalism, persistence, and sensitivity
Review, verify, and document medical information in accordance with state regulations, maintaining precise records and providing timely updates to families and internal teams
Manage multiple cases simultaneously by proactively identifying and resolving delays, and collaborate closely with the Filing Specialist to meet deadlines and ensure families feel supported throughout the process

What we offer

PTO
10 Paid Holidays
Paid Training
Fully remote: Work from anywhere
Global collaboration: Work with teammates around the world
Purpose-driven work: Make a real difference during one of life’s most meaningful transitions
Supportive, growth-minded team: Bring your drive and eagerness to learn
we’ll support you every step of the way
Team & Culture: Learn from experienced leaders and work closely with a founding team that values respect, collaboration, and building a healthy culture alongside a successful business

Fulltime

Documentation Specialist III

One of our major oil and gas clients is seeking a Documentation Specialist to wo...

Location

United States , Carlsbad

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Bachelor's degree in technical or engineering disciplines desired
Experience in areas of operations and/or project technical support, including working experience with document management, and IT systems and tools
Expert level proficiency in Information Management skill area
Understanding of information and documentation needs and uses in operating oil and gas facilities
Experience in a Production, Refining or Chemicals operations technical support organization
Strong skills for communicating and interacting with teams
Ability to influence outcomes to meet specified requirements without direct authority over the teams responsible to produce the deliverable

Job Responsibility

Coordinate communications and efforts between the PT and Operations to plan and execute Documents for Operations schedule and processes to meet Company Specifications
Ensure Company requirements for DFO are understood by the PT and its Contractors and Suppliers
Interface with Project Team members to support identification of start-up, integrity critical and ready for Operations deliverables
Plan and conduct DFO workshops, refresher training sessions and roll DFO expectations and requirements to PT and its Contractors as necessary
Provide guidance, and Facilitate resolution of DFO queries and deviations
Monitor the PT progress of the review of DFO deliverables, turnover from the contractor to the PT, and handover to operations, report the status of DFO review to handover cycle for tracking purposes
Identify Gaps and provide resolutions
Report deficiencies to Information Management Lead
Transmit Early Deliverable / Final Deliverable information packages to Operations
Proactively bring to the attention of the Project Information Management Lead any issues that could potentially impact final documentation quality, cost or schedule

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Documentation Specialist

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