CrawlJobs Logo

Documentation Coordinator

sharkninja.com Logo

SharkNinja

Location Icon

Location:
Vietnam , Ho Chi Minh City

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

The Documentation Coordinator will support the documentation needs by assisting document related inquiries, organization, and management of various documents. This role is ideal for individuals who are detail-oriented and eager to develop their skills in document management and compliance. The Documentation Coordinator will work under the guidance of more experienced team members and gain valuable experience in a professional setting.

Job Responsibility:

  • Respond to document-related inquiries and provide support as needed
  • Manage and maintain company documentation and records in an organized manner
  • Assist in formatting and updating company documents, such as procedures, reports, and manuals
  • Ensure proper storage and accessibility of all documents
  • Collaborate with cross-functional teams to support document-related activities
  • Conduct periodic audits to assess document control effectiveness
  • Engineering Change Notice (ECN) Support
  • Ensure ECN documentation is complete, accurate, and properly routed for review and approval
  • Maintain ECN logs and monitor status to ensure timely processing and closure
  • Update document revisions, bills of materials (BOMs), specifications, and related records in document management or ERP systems following approved ECNs
  • Coordinate with Engineering, Quality, Supply Chain, and Operations teams to ensure change documentation is properly implemented.

Requirements:

  • Strong attention to detail and accuracy with the ability to meet deadlines
  • Basic knowledge of document management and office software (e.g., Microsoft Office Suite)
  • Good organizational and time-management skills
  • Effective communication skills and a willingness to learn
  • Excellent grammar and written/oral communication skills
  • Bachelor's degree in business administration, information management, engineering support, or a related field
  • Ability to work independently and as part of a team
  • Bachelor’s degree in Business, or 3+ years of experience in documentation coordination, retail operations, supply chain support, or similar role
  • Strong organizational and project management skills
  • Exceptional attention to detail
  • Flexibility for domestic and international travel as required.
What we offer:
  • Competitive health insurance
  • Retirement plans
  • Paid time off
  • Employee stock purchase options
  • Wellness programs
  • SharkNinja product discounts
  • High impact Learning Programs.

Additional Information:

Job Posted:
March 13, 2026

Icon
SharkNinja - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Documentation Coordinator

Document Control Coordinator

As the Document Control Coordinator, you will be responsible for ensuring the sm...
Location
Location
United Kingdom , Reading
Salary
Salary:
32000.00 - 35000.00 GBP / Year
rhodar.co.uk Logo
Rhodar Industrial Services Ltd
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in an administrative, document control, or project support role
  • Proficient in Microsoft Excel and other MS Office tools
  • Excellent organisational and communication skills
  • Experience maintaining trackers and managing workflow documentation
  • Able to work independently and manage competing priorities
Job Responsibility
Job Responsibility
  • Manage and maintain document workflows from quotation to contract award, ensuring accuracy, completeness, and version control
  • Update and monitor document trackers, flagging outstanding actions and ensuring timely closure
  • Ensure all project documentation complies with company and client-specific requirements
  • Maintain an organised and auditable document filing system (digital and/or physical)
  • Develop and distribute a detailed six-week lookahead schedule using Microsoft Excel, incorporating inputs from multiple project team members
  • Support project teams in ensuring planned activities are visible, tracked, and communicated effectively
  • Assist in the preparation and collation of the Lifetime Quality Record (LTQR) pack at project completion
  • Cross-reference quality documentation against Inspection and Test Plans (ITPs) to verify compliance and completeness
  • Work with the Construction Manager to ensure all required verification documents are compiled accurately and submitted in a timely manner
What we offer
What we offer
  • Part of an EOT (Employee-Owned Trust) with the potential to earn an annual bonus, based on profitability of the business
  • 25 days holiday (plus bank holidays) as standard, plus up to 5 additional days based on length of service
  • Christmas shutdown (utilising annual leave & bank holidays)
  • Annual pay review
  • Company pension scheme with enhanced contributions
  • Flexible start and finish times
  • Free on-site parking
  • Annual appraisal, including learning & development plan
  • Excellent career progression and training opportunities
  • Investors in People recognition – 2015, 2019 and 2022
  • Fulltime
Read More
Arrow Right

Logistics Coordinator

The Logistics Coordinator plays a vital role in managing the transportation and ...
Location
Location
United States , Las Vegas
Salary
Salary:
Not provided
astoundgroup.com Logo
ASTOUND Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in logistics, transportation coordination, or a related field
  • Experience with customs documentation for international shipments
  • Strong organizational skills with the ability to handle multiple tasks and meet deadlines
  • Excellent communication and problem-solving abilities
  • Proficiency in logistics software and Microsoft Office Suite
  • Experience in coordinating with multiple stakeholders, including vendors, carriers, and internal teams
  • Familiarity with international shipping regulations and customs processes
Job Responsibility
Job Responsibility
  • Book all transportation services for materials, equipment, and goods to and from various job sites and warehouses
  • Work with carriers to schedule cost-effective and timely freight services
  • Track and manage all shipments, resolving any transportation-related issues in real time
  • Prepare and manage shipping documents, including bills of lading, packing lists, and relevant customs documentation for international shipments
  • Ensure compliance with all domestic and international shipping regulations
  • Manage the submission of customs paperwork, coordinating with brokers when necessary to ensure smooth customs clearance for international shipments
  • Maintain and update the shipping schedule to ensure all parties are aware of transportation timelines and key milestones
  • Coordinate shipment schedules with Project Management to meet project timelines and ensure efficient logistics planning
  • Work closely with Project Management and the Logistics Manager to anticipate transportation needs and plan logistics for project materials
  • Regularly provide updates to internal teams regarding shipment statuses and potential delays
What we offer
What we offer
  • Excellent Medical Insurance
  • Excellent Dental Insurance
  • Excellent Vision Insurance
  • Paid Time Off, Holiday Pay
  • 401K matching program after 90 days of employment
  • 100% Company Life and Long-Term Disability Coverage
  • Employee Referral Program
  • Fulltime
Read More
Arrow Right

Project Coordinator

We are seeking a Project Coordinator to support our engineering teams by managin...
Location
Location
United States , Peoria
Salary
Salary:
54000.00 - 60000.00 USD / Year
kedbluestone.com Logo
KEDbluestone
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in project coordination or admin support
  • Strong organizational and communication skills
  • Familiarity with Ajera and Microsoft Office
Job Responsibility
Job Responsibility
  • Manage project records, contracts, and proposals
  • Track submittals, RFIs, and edit specifications
  • Support invoicing and job site documentation
  • Collaborate across teams to keep projects on track
What we offer
What we offer
  • Competitive salary and benefits
  • Career advancement opportunities
  • Supportive and collaborative work environment
Read More
Arrow Right

Project Coordinator

Plan and coordinate activities of projects to ensure that goals and objectives a...
Location
Location
United States , Arlington
Salary
Salary:
Not provided
talentacquisitionconcepts.com Logo
Talent Acquisition Concepts
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A Bachelor's degree in Engineering, Construction Management, or a related field (additional experience may be considered in lieu of a degree)
  • 2 years of experience handling construction documentation
  • Punctual, reliable, must be able to work independently and maintain workflow
  • Ability to communicate effectively in a team environment
  • Ability to produce high‐quality work products with attention to detail
  • Strong writing, grammatical, and punctuation skills
  • Advanced computer skills with Microsoft Word, Excel, Outlook, and PowerPoint
  • Excellent scheduling and project database management skills
  • Ability to quickly learn new terminology, software tools, and processes
  • MS Excel, Work, Bluebeam, MS Project
Job Responsibility
Job Responsibility
  • Facilitate and ensure positive communication between the project teams, project management, and clients
  • Collaborate with senior managers and decision-makers to identify and solve a variety of problems and meet client objectives
  • Assist the management team with the development, creation, and distribution of project reports and presentation materials
  • Assist the project management team to ensure projects are on time and accurate per the delivery schedule
  • Plan, schedule, monitor, and coordinate project personnel and tasks
  • Assist in developing project plans with input from, program and project management
  • Maintains project process documents: Transmittal Log, Issues Log, Punch list, Test Results
  • Records project meetings and distribute meeting summaries accordingly
  • Maintains project compliance documents- Quality Assurance, Manpower, Safety, and others
  • Collect and review closeout documents in support of successful transition and acceptance of projects to real property
What we offer
What we offer
  • health, dental, and vision coverage
  • a retirement plan
  • a profit sharing/bonus plan
  • Paid Time Off, holidays, sick days
  • a fun, creative work environment
  • Fulltime
Read More
Arrow Right

Temporary Works Coordinator

Punctual and proactive Temporary Works Coordinator to join a large scale and exc...
Location
Location
United Kingdom , Plymouth
Salary
Salary:
Not provided
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Punctual with excellent communication skills
  • Ability to prioritise and deliver against key tasks
  • Experience working in a busy multi-disciplinary work environment
  • Pro-active team worker
  • Excellent organisational skills
  • Effective communication skills
  • Diligence and attention to detail
  • Ability to develop and maintain good working relationships at all levels
  • Experience of working in a busy office environment
Job Responsibility
Job Responsibility
  • Administration of the project temporary works register and updating the schedule of designs
  • Assembly of design packs of completed temporary works designs
  • Submission of design packs to the client for approval via CDE (CEMAR)
  • Filing of approved temporary works designs on the project CDE (ProjectWise)
  • Administration of the project permit to load/dismantle register
  • Filing of approved temporary works permits on the Project CDE (ProjectWise)
  • Filing of scaffolding handover and weekly inspection documentation from sub-contractors
What we offer
What we offer
  • Weekly pay
  • Access to Boost platform with discounts on retailers
  • Wellbeing hub with recipes, exercise area, and mindfulness section
  • Temporary candidate of the month award
  • Temporary candidate lunches/treats
  • Online timesheets
  • Dedicated consultant support
  • Fulltime
Read More
Arrow Right

Site Coordinator

Select Offshore is seeking Site Coordinators to support a major offshore wind pr...
Location
Location
United States , U.S. East Coast – Port-Based Site
Salary
Salary:
Not provided
selectoffshore.com Logo
Select Offshore
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in document control and/or cost control on large-scale industrial or energy projects
  • Strong organizational and data management skills
  • Proficiency in project management software and budget tracking tools
  • Understanding of financial reporting and forecasting principles
  • Detail-oriented with excellent communication skills
  • Must be eligible to work in the United States
  • Prior experience in renewables or offshore wind environments preferred
Job Responsibility
Job Responsibility
  • Act as the central point of contact for document and cost control during pre-installation
  • Manage contractual document streams and filing systems (digital and physical)
  • Maintain document databases, structures, archiving, and data integrity
  • Compile and submit key documentation including as-built records to the Project Team
  • Monitor and maintain the pre-installation budget
  • Produce financial forecasts and track actual costs against projections
  • Support cost reporting processes and identify budget variances
  • Ensure clear communication between project management, finance, and subcontractors
  • Fulltime
Read More
Arrow Right

Ccms Coordinator

We are seeking an experienced CCMS Coordinator to join our team on the Hope Down...
Location
Location
Australia , Newman
Salary
Salary:
Not provided
airswift.com Logo
Airswift Sweden
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 5 years’ experience in the administration and coordination of CCMS systems in a FIFO capacity
  • Demonstrated competency with office computer software packages, computer systems, and databases
  • Proven experience supporting CCMS processes and completions teams
  • Strong understanding of procedural and governance requirements for CCMS systems
  • Ability to work in a high-paced site environment and manage multiple priorities
Job Responsibility
Job Responsibility
  • Administer and coordinate the CCMS system in line with project governance requirements
  • Oversee and facilitate on-site CCMS and handover activities
  • Support completions teams and CCMS processes
  • Create, assist, or validate plans and procedures
  • streamline and improve work processes
  • Provide coordination, support, and governance for punch listing processes
  • Validate work packs and test packs for shutdowns and tie-ins
Read More
Arrow Right

Export Coordinator

As the main point of contact for your clients, you will play a pivotal role in e...
Location
Location
United Kingdom , Leeds
Salary
Salary:
Not provided
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experienced in export services, customs documentation, and logistics processes
  • Familiar with various freight modes and rate negotiation
  • Proactive communicator with a knack for building relationships
  • Detail-oriented and organised, with the ability to manage multiple tasks effectively
  • A team player who enjoys collaborating with colleagues to achieve common goals
Job Responsibility
Job Responsibility
  • Client Relations: Develop and maintain strong, professional relationships with allocated clients and suppliers
  • Team Collaboration: Work closely with colleagues in a dynamic team environment
  • Rate Negotiation: Negotiate competitive rates for freight requirements with shipping lines and suppliers
  • Booking Management: Make accurate bookings based on customer instructions
  • Shipment Monitoring: Keep a close eye on shipments and keep clients informed of status updates
  • Customs Documentation: Ensure correct customs documentation is received
  • Invoice Preparation: Prepare and send invoices while checking and authorising purchase invoices
  • Sales Opportunities: Stay alert to potential sales opportunities
  • File Management: Maintain proper file management systems
  • General Office Duties: Carry out general office duties as required
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy