Document specialist Jobs

Document Specialist

Corporate Tools is hiring a Document Specialist to help process our mail. You wi...

Location

United States

Salary:

16.50 USD / Hour

Corporate Tools

Expiration Date

Until further notice

Requirements

This position is coded as “Office Only” and work must be performed in-office to do all responsibilities effectively.
Ability to work independently and with a team
High communication skills
High attention to detail and organization skills
Excellent customer service with the ability to listen critically.
Self motivated and quick learner

Job Responsibility

Helping customer service when needed
Data entry
Opening, scanning, and re-shipping large amounts of mail every day
Checking and fixing logistics of documents being shipped throughout the US
Knowledge of computers and the ability to navigate systems to gather information

What we offer

100% employer-paid medical, dental and vision for employees
Annual review with raise option
22 days Paid Time Off accrued annually, and 4 holidays
After 3 years, PTO increases to 29 days. Employees transition to flexible time off after 5 years with the company—not accrued, not capped, take time off when you want
The 4 holidays are: New Year’s Day, Fourth of July, Thanksgiving, and Christmas Day
Paid Parental Leave
Up to 6% company matching 401(k) with no vesting period
Quarterly allowance
Use to make your remote work set up more comfortable, for continuing education classes, a plant for your desk, coffee for your coworker, a massage for yourself... really, whatever
Open concept office with friendly coworkers

Fulltime

SAP Documentation Quality Specialist

At LeverX, we have had the privilege of working on 1,500+ SAP projects, includin...

Location

Salary:

Not provided

LeverX

Expiration Date

Until further notice

Requirements

University degree in IT, Project Management, Linguistics, Technical Writing, or related fields
2–3+ years of experience as a Documentation Specialist, Quality Analyst, PMO Analyst, or SAP Project Coordinator
Understanding of Project Management methodologies
Good understanding of SAP project documentation types (BRD, FS, TS, Test Cases, Training Docs, etc.)
Proficiency with tools such as MS Office or Google Workspace, Confluence, SharePoint, Jira, and PDF/Word review tools (Track Changes, Comments, Version Control)
Familiarity with document versioning and approval workflows
English B2+

Job Responsibility

Develop and maintain templates, checklists, and formatting standards for SAP project documents (BRD, FS, TS, Cutover Plan, Test Scripts, etc.)
Guide project teams on documentation structure, compliance, and alignment with SAP Activate/ASAP/PMO methodology standards
Review documentation for completeness, accuracy, consistency, and adherence to corporate templates and terminology
Manage the document register and the review, approval, and release workflow
Prepare quality audit reports, identify non-compliance issues, and recommend corrective actions
Conduct training and collaborate with PMO to ensure transparency and high documentation quality across projects

What we offer

89% of projects use the newest SAP technologies and frameworks
Expert communities and internal courses
Valuable perks to support your growth and well-being
Employment security: We hire for our team, not just for a specific project. If your project ends, we will find you a new one
Healthy work atmosphere: On average, our employees stay in the company for 4+ years

New

Documentation Specialist

We are seeking a Document & Proposal Specialist who is exceptionally strong in M...

Location

United States , Raleigh

Salary:

28.00 - 31.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

2-5+ years of experience in a professional environment with heavy Microsoft Word usage, ideally in: Consulting, legal, technical writing, proposal development, healthcare, or another document-intensive field
Demonstrated strength in writing and editing: Able to write clear, concise, professional prose. Comfortable editing others' work for clarity, grammar, and structure
Advanced proficiency in Microsoft Word, including: Styles, TOC, cross-references, section breaks, headers/footers. Track Changes and Comments for multi-author review cycles. Page layout, tables, and basic graphics insertion
Proficiency in Excel (not an analyst, but beyond basic): Comfortable with formulas like SUM, AVERAGE, percentages, basic IF, and simple lookups. Able to neatly format and organize tables for use in reports
Strong attention to detail, especially under deadline pressure
Ability to learn complex subject matter (healthcare, regulatory topics) and handle sensitive information confidentially
Must be able and willing to work in-office in Raleigh at least 20 hours per week on a regular schedule

Job Responsibility

Word-Heavy Document Production & Editing (Core of the Role) Format, assemble, and maintain long, complex documents (often 50+ pages) in Microsoft Word, including: Applying and managing styles (headings, body text, lists, captions). Creating and updating tables of contents, lists of tables/figures, and cross-references. Managing section breaks, headers/footers, page numbering, and appendices
Track and incorporate edits from multiple team members using Track Changes and Comments, ensuring final documents are clean and professional
Convert final documents to PDF, check pagination and formatting, and organize exhibits/attachments for submission
Assist with document version control and file organization for major client projects (e.g., CON applications, regulatory filings, large reports)
Writing & Content Support Draft, edit, and proofread client-facing documents, including: Executive summaries, project narratives, and sections of reports. Cover letters, transmittal letters, and response memos. GSA RFQ responses and related proposal content
Improve clarity, tone, and flow of technical content written by consultants, while preserving substance
Catch and correct grammar, punctuation, and formatting issues, with high attention to detail
GSA & RFQ Support Assist in tracking GSA opportunities and organizing relevant documentation
Help compile and format RFQ responses, including assembling past performance information, staff bios, standard forms, and attachments
Maintain and update standard text blocks, templates, and boilerplate language used in proposals and RFQs

Fulltime

Document Management Specialist

We are currently looking for a Document Management Specialist join the Operation...

Location

Greece , Paiania

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Engineer/IT or relevant field
6+ years of experience
3+ years of experience in Document Management
Working experience with industry standard document management systems
Effective communication and interpersonal skills
Strong problem-solving skills and attention to detail
Experience with leading the implementation of change projects
Experience with EPC is strongly preferred.

Job Responsibility

Lead change management to seamlessly deploy new solution on the selected in-flight multidisciplinary project
Timely problem-solve all issues that arise, to ensure business continuity and stakeholders buy in
Engage with project teams, IT and external developers to ensure deployment success, and escalate as appropriate to address blockers
Train and upskill project teams in use of DMS
Drive the deployment of new DMS solution across the organization, to enhance project execution and business operation efficiency
Upskill growing team of Document Controllers
Collaborate with IT, external developments, leadership and internal stakeholders to ensure seamless integration of DMS across the project lifecycle
Identify and promote opportunities where DMS can facilitate additional business operations
Drive culture of change within the division to adopt and maximize the benefits of digital transformation initiatives
Serve as a liaison between the project execution team and executive leadership to report progress, challenges, and recommendations related to DMS embedment

What we offer

Competitive remuneration package
Ticket Restaurant Card
Group Health Insurance program
Discount on the household electricity bill
Pension Plan
Cooperation, creativity and innovation: we adopt flexible cooperation models to achieve fast results and increased productivity.

Fulltime

Document Control Specialist

We are looking for highly organized and data driven Document Control Specialist ...

Location

Salary:

Not provided

AM Technical Solutions

Expiration Date

Until further notice

Requirements

Strong inter-department coordination and communication skills
Proficiency in Microsoft Office, including Access, Excel, Word, and knowledge of PDF markup tools
must have strong working knowing of Excel and database management
Familiar with standard concepts, practices, and procedures within document control or construction document control field
Familiar with security of documentation or understanding of information security guidelines
Strong eye for detail and ability to work through issues w/o supervision

Job Responsibility

Review documentation for errors and incomplete information
File documentation both hard copy and electronically
File, audit, track and maintain incoming and outgoing document tracking system of confidential and non-confidential construction documents according to established procedures and standards for security and document organization
Maintain digital and paper-based documentation
Assist construction management and engineering personnel in preparation, revision, routing and distribution of quality documentation and procedures

New

Document Control Specialist III

The ideal candidate should possess expertise in Gas, Liquids, and Power projects...

Location

Canada , Edmonton

Salary:

Not provided

Randstad

Expiration Date

January 15, 2026

Requirements

Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience
A minimum of three (3) years of experience in a project environment or equivalent related field
Demonstrated expertise in identifying, tracking, and managing data pertaining to assets
Proven ability to work autonomously and with minimal supervision
Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams
Experience and/or developmental knowledge of SharePoint or other document control systems
Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables
Exceptional analytical, interpretive, organizational, and problem-solving skills
Capacity to handle a high workload, tight timelines, and high-impact activities
Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements

Job Responsibility

Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan
Demonstrating proficiency in MTR, NDE, hydrotest, and construction records turnover requirements, with the ability to validate equipment tag data to ensure alignment with vendor and commissioning records
Compiling project turnover documentation in accordance with Business Unit specifications, utilizing tools such as Adobe Acrobat and Bluebeam
Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements
Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata
Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment
Proactively resolving problems and providing innovative solutions
Assisting in the continuous improvement and development of data management standards, practices, and protocols
Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities
Recommending process improvements to enhance efficiencies within the team and stakeholder groups

Document Accessibility Remediation Specialist

The Document Accessibility Remediation Specialist will work to assess and remedi...

Location

United States

Salary:

Not provided

eSystems, Inc.

Expiration Date

Until further notice

Requirements

7-12 years of experience in document accessibility testing and remediation
3+ years of experience in Microsoft Word WCAG 2.1 AA Remediation (styles, headings, alt text, reading order)
3+ years PDF WCAG 2.1 AA Remediation Experience (tagging, logical structure, forms, links)
Statement of Work (SOW) Knowledge Services
3+ years of experience with accessibility testing tools
Ability to research laws, analyze policies and procedures, and interpret complex regulations
Exceptional verbal and written communication
Problem-solving solutions to bring SCJB into compliance
Collaborate with diverse teams with various teams to ensure compliance
Proficient with relevant technology such as compliance management software and accessibility tools

Job Responsibility

Assessing and remediating existing court forms in fillable Word and PDF formats for compliance with WCAG 2.1AA as applied through WCAG2ICT
Reviewing and remediating digital documents (Word and PDF) to meet WCAG 2.1 AA accessibility standards
Ensuring large volumes of documents achieve full ADA compliance and pass accessibility validation tools and assistive technology testing
Tracking the status of each assigned form

Fulltime

Technical Information Specialist

The person in this position is responsible for supervising and performing mail h...

Location

United States , Landover, MD

Salary:

Not provided

PN Automation, Inc

Expiration Date

Until further notice

Requirements

High School Diploma
Two(2) years direct experience processing documents
At least one (1) year of office, records, or computer experience
Ability to type 40 words per minute with no more than two (2) errors
Technical background with knowledge of folder structure systems for electronic documents
Proficient with office automation tools such as Microsoft Office and other common desktop applications
Must have a combination of excellent analytical skills and attention to detail
Possess excellent verbal and written communication skills
Must be able to lift and move standard boxes (up to 50 lbs)
Must be able to work in a fast-paced paper and electronic production environment

Job Responsibility

Supervising and performing mail handling in support of our customer, the Food and Drug Administration (FDA)
Performing all quality controls on documents processed
Interfacing with our clients to answer questions on how the work is being processed
Supervising mail receipt and delivery, logging, tracking and sorting mail, QC document manifest, etc.
Process paper and electronic documents in accordance with current SOPs
Perform data entry functions, as needed
Perform quality control checks on processed documents according to project requirements with 99% accuracy
Use office automation tools daily such as Microsoft Office and other common desktop applications
Use client specific databases with great proficiency
Make necessary changes to the work process, when requested

Fulltime

Document specialist

Randstad

Location:
India , Gurgaon

Category:
Finance

Contract Type:
Not provided

Salary:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 26, 2025

Expiration:
January 17, 2026

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