Document Specialist Jobs

Document Specialist

Robert Half

Location:
United States, Halethorpe

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

Our client is launching a document digitization project aimed at converting large volumes of paper files into electronic format for easier storage, retrieval, and compliance. We are seeking detail-oriented and reliable individuals to support this effort by preparing, scanning, indexing, and organizing documents in a structured and secure manner.

Job Responsibility:

Prepare paper documents for scanning, including removing staples, clips, and bindings
Organize documents by type, date, or category based on established project guidelines
Operate scanning equipment (e.g., flatbed or high-speed scanners) to digitize records accurately and efficiently
Review scanned images for clarity, completeness, and legibility
re-scan as needed to ensure quality
Index and name files using predefined naming conventions or metadata standards
Upload scanned files to a secure digital repository or document management system (e.g., SharePoint, DocuWare, Laserfiche)
Maintain confidentiality and handle sensitive or confidential documents in accordance with data protection policies
Track project progress, complete logs or checklists, and report any issues or discrepancies to the supervisor
Follow standard operating procedures (SOPs) and contribute to maintaining an organized and efficient scanning workspace

Requirements:

High school diploma or GED required
Prior experience in document scanning, records management, or administrative support preferred
Experience with scanning software or electronic document management systems is a plus
High attention to detail and accuracy
Basic computer proficiency (Microsoft Windows, file management, PDF tools)
Ability to work independently and follow precise instructions
Strong organizational and time management skills
Ability to maintain focus and productivity during repetitive tasks

What we offer:

Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan
Access to top jobs, competitive compensation, and benefits
Free online training

Additional Information:

Job Posted:
September 04, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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