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Document Specialist

https://www.randstad.com Logo

Randstad

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Location:
Canada , Montréal

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

60000.00 - 67000.00 CAD / Year
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Job Description:

Our client, a major national legal firm, is looking to hire a Remote Document Specialist. To note, there are five different positions available with the following schedules: Friday to Sunday 9:00 a.m. to 9:00 p.m. ET (Bilingualism (English/French) required); Monday to Friday 4:00 p.m. to 12:00 a.m. ET (Bilingualism (English/French) required); Monday to Friday 6:00 p.m. to 2:00 a.m. ET (Bilingualism (English/French) required); Sunday to Thursday 4:00 p.m. to 12:00 a.m. ET (Bilingualism (English/French) required); Tuesday to Saturday 12:00 a.m. to 8:00 a.m. ET (Bilingualism (English/French) is an asset)

Job Responsibility:

  • Document Production: Create and format complex legal and professional documents via copy typing, digital transcription, and scanning
  • Quality Assurance: Proofread documents for formatting, grammar, and clarity
  • Technical Support: Provide Firm-wide support for document production using Microsoft applications
  • Workflow Management: Proactively manage workload fluctuations with minimal supervision
  • Problem Solving & Tracking: Document, log, track, and respond to calls, emails, voicemail, and drop-bys for document support
  • Collaboration & Mentorship: Work cooperatively across all departments and individuals within the Firm
  • Compliance & Procedures: Develop an understanding and working knowledge of the Firm’s procedures for the production of documents

Requirements:

  • College certificate (office administration, legal specialization, or related)
  • Three years of experience in a professional work environment
  • Advanced proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint)
  • Ability to type with a speed of 80-100 words per minute
  • Bilingualism (French and English) is required

Nice to have:

  • Experience in a document production role will be an asset
  • Knowledge of legal terminology, documents and procedures an asset
  • Excellent interpersonal skills and telephone manners
  • Ability to transfer knowledge
  • Patience, flexibility
  • Well organized with meticulous attention to detail and strong proof-reading skills
  • Personable, approachable disposition
  • Well-developed analytical and problem-solving skills
  • Capability to adapt to different work schedules
  • Confident in working independently
  • Availability to attend occasional in-office meetings in downtown Montreal
What we offer:
  • Competitive salary based on experience
  • 3 -4 weeks vacation (based on experience)
  • 6 personal days + 2 extra days (1 for volunteer and one for birthday)
  • Comprehensive insurance package as of day 1, paid by company
  • Work Model: 100% Remote work
  • Strong community involvement and a commitment to equity, diversity and inclusion

Additional Information:

Job Posted:
May 11, 2026

Expiration:
June 22, 2026

Employment Type:
Fulltime
Work Type:
Remote work
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