Document Scanning Clerk Job at Robert Half (West Chester)

Scanning Clerk

We are looking for a detail-oriented Scanning Clerk to support high-volume docum...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in document scanning, records administration, imaging support, or electronic file archiving is preferred
Familiarity with production-level scanners, imaging devices, and related document capture software
Strong attention to detail with the ability to identify image quality issues and correct processing errors
Ability to manage repetitive, high-volume tasks while staying organized and accurate throughout the day
Understanding of quality assurance practices in a document handling or records environment
Detail-oriented approach to confidential information and secure record management
Basic ability to follow documented procedures and work independently within established workflows

Job Responsibility

Prepare, sort, and organize incoming paper files so they are ready for efficient high-volume scanning
Operate document imaging and scanning equipment to create clear, complete electronic records from physical materials
Review scanned images for readability, completeness, and proper alignment to uphold quality expectations
Assign accurate index information and file categories so digital documents can be stored and retrieved easily
Handle sensitive records with discretion and follow established procedures for secure document processing
Save and distribute digitized files to approved storage media, including CDs or other designated digital formats when needed
Maintain an orderly workflow by tracking document batches and resolving issues that could affect turnaround time or accuracy

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Title Clerk - Document Specialist

Location

United States , New Braunfels

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in title, document control, records administration, or a related field
Working knowledge of title searches, title review, title clearing activities, and preliminary title documentation
Ability to recognize common business formation records, company agreements, and property acquisition documents
Experience handling both physical files and scanned digital records with strong attention to detail
Strong organizational skills with the ability to manage multiple files and follow up on missing documentation
Comfortable working with external parties to request records or coordinate document retrieval
Proficiency in document scanning, indexing, and maintaining structured filing systems

Job Responsibility

Review hard copy and electronic files tied to multiple business entities and property matters, then create a clear inventory of available records and their status
Assess document packages for accuracy and completeness by recognizing key legal, corporate, and acquisition-related paperwork that should be present
Investigate missing items within each file and coordinate efforts to obtain replacement copies from outside sources such as title companies or other record holders
Support the preparation of needed documentation by helping initiate requests for drafting, execution, or third-party assistance when records cannot be located
Assemble finalized files into a consistent and well-structured format for both paper storage and digital access
Scan, label, and sort documentation to improve retrieval, tracking, and overall file organization
Examine title-related materials and preliminary reports to help confirm that supporting records align with transaction needs
Maintain accurate documentation logs and communicate progress, outstanding items, and file deficiencies to the appropriate stakeholders

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Title Clerk - Document Specialist

Our client is looking for a detail-oriented Title Clerk - Document Specialist to...

Location

United States , San Antonio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in title, document control, records administration, or a related field
Working knowledge of title searches, title review, title clearing activities, and preliminary title documentation
Ability to recognize common business formation records, company agreements, and property acquisition documents
Experience handling both physical files and scanned digital records with strong attention to detail
Strong organizational skills with the ability to manage multiple files and follow up on missing documentation
Comfortable working with external parties to request records or coordinate document retrieval
Proficiency in document scanning, indexing, and maintaining structured filing systems

Job Responsibility

Review hard copy and electronic files tied to multiple business entities and property matters, then create a clear inventory of available records and their status
Assess document packages for accuracy and completeness by recognizing key legal, corporate, and acquisition-related paperwork that should be present
Investigate missing items within each file and coordinate efforts to obtain replacement copies from outside sources such as title companies or other record holders
Support the preparation of needed documentation by helping initiate requests for drafting, execution, or third-party assistance when records cannot be located
Assemble finalized files into a consistent and well-structured format for both paper storage and digital access
Scan, label, and sort documentation to improve retrieval, tracking, and overall file organization
Examine title-related materials and preliminary reports to help confirm that supporting records align with transaction needs
Maintain accurate documentation logs and communicate progress, outstanding items, and file deficiencies to the appropriate stakeholders

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Imaging/Coding Associate (Scanning Clerk)

We are looking for a detail-oriented Imaging/Coding Associate (Scanning Clerk) t...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience performing document scanning, photocopying, or image-based records processing
Ability to follow established procedures and quality assurance standards with strong attention to detail
Comfortable handling repetitive tasks while maintaining accuracy in a high-volume environment
Ability to organize materials efficiently and manage multiple document batches within deadlines

Job Responsibility

Prepare paper records for imaging by organizing, sorting, and reviewing documents before scanning
Operate sheet-fed and thermal scanning equipment to convert physical files into clear digital images
Check scanned output for completeness, readability, and accuracy to help protect data integrity
Apply indexing details and coding information so electronic records can be retrieved efficiently
Create CDs or other requested media outputs when document files need to be distributed or archived
Support records management activities by maintaining orderly digital and physical document workflows
Use imaging tools and related software to process files in accordance with established procedures

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Accounts Payable Scanning Clerk

We are looking for an entry-level Accounts Payable Scanning Clerk to join our te...

Location

United States , Santa Monica

Salary:

23.00 - 25.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Familiarity with accounts payable processes, including invoice coding and payment procedures
Experience with invoice processing and check runs
Strong organizational skills and attention to detail
Ability to collaborate effectively with vendors and internal teams
Basic proficiency in financial systems or accounting software
Excellent problem-solving skills to address discrepancies or issues
Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Job Responsibility

Process and verify invoices to ensure accuracy and proper documentation
Apply correct coding to invoices to enable accurate financial reporting
Conduct regular check runs to facilitate timely payments
Review and reconcile accounts payable transactions to maintain error-free records
Collaborate with vendors and internal teams to resolve payment discrepancies
Maintain detailed records of all accounts payable activities for audits and reporting
Monitor invoice processing timelines to ensure compliance with company policies
Assist in preparing reports related to accounts payable performance
Support the finance team with additional tasks as needed to maintain workflow efficiency

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Scanning Clerk

This contract position is focused on supporting a document digitization project ...

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Ability to work onsite for full 8-hour shifts and perform repetitive tasks
Strong attention to detail and commitment to accuracy in all tasks
Dependable and punctual, with the ability to maintain focus throughout the project duration
Basic computer skills, including file navigation
Capability to lift and handle document boxes as necessary, involving light to moderate lifting
Previous experience in document scanning, administrative support, or similar roles is preferred
Comfort with working in a structured and project-based environment

Job Responsibility

Operate scanning equipment to convert paper documents into digital formats with precision and efficiency
Arrange and prepare physical documents for scanning, including sorting, organizing, and removing any staples or clips
Conduct quality checks on scanned files to ensure accuracy and completeness
Properly label, index, and categorize digital files following established protocols
Safeguard sensitive information and maintain confidentiality throughout the scanning process
Achieve daily productivity targets while adhering to quality standards
Collaborate with team members to ensure project deadlines are met effectively

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Scanning Clerk

We are looking for a detail-oriented Scanning Clerk to join our team on a contra...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years’ experience handling confidential files and document management
Proficiency in scanning documents and organizing digital files
Familiarity with cloud-based file storage systems like Box
Strong understanding of privacy standards and data protection protocols
Exceptional attention to detail and organizational skills
Ability to work independently while meeting deadlines
Previous experience in an HR or administrative setting is preferred

Job Responsibility

Scan and digitize paper HR files, ensuring accuracy and completeness
Organize and label scanned documents by employee name and document type for easy retrieval
Upload all digitized files to the organization’s cloud-based storage platform, Box
Verify the quality and accuracy of uploaded files to maintain data integrity
Follow strict confidentiality guidelines to safeguard sensitive employee information
Collaborate with HR staff to ensure all files are appropriately categorized and accessible
Manage physical documents during the scanning process to maintain order and prevent loss
Complete all document uploads within the project timeline to meet organizational deadlines

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Scanning clerk

A large construction company in Baltimore is seeking a reliable and organized Sc...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in receptionist or administrative roles
Proficiency in scanning and document management
Strong organizational skills and attention to detail
Ability to manage multiple tasks efficiently
Excellent communication skills, both verbal and written
Familiarity with basic office equipment and software
A proactive and team-oriented mindset
High school diploma or equivalent required

Job Responsibility

Perform receptionist tasks, including greeting visitors and managing incoming calls
Scan and organize documents to ensure accurate record-keeping
Handle general clerical duties such as filing, data entry, and maintaining office supplies
Provide administrative support to team members as needed
Assist in managing schedules and appointments
Ensure all documentation is properly sorted and stored
Respond to inquiries with attention to detail and in a timely manner
Collaborate with colleagues to streamline office processes
Maintain a clean and organized workspace
Support additional office functions as required by the team

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Document Scanning Clerk

Job Description

Job Responsibility

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