Document Scanning & Administrative Support Job at Robert Half (Birmingham)

Document Scanning & Administrative Support Specialist

A leading transportation organization is seeking a reliable and detail-oriented ...

Location

United States , Pittsburgh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong attention to detail and organizational skills
Basic computer proficiency and comfort using scanners and electronic filing systems
Ability to follow written instructions and standardized procedures
Professional communication and interpersonal skills
Dependable, punctual, and self-motivated
Prior administrative, clerical, data entry, or document management experience preferred but not required
Experience handling document control tasks in an administrative, records, or project support environment
Ability to scan, organize, and compile large volumes of documents with strong attention to detail
Familiarity with standard office equipment and digital file management practices
Strong organizational skills with the ability to maintain accuracy across repetitive tasks

Job Responsibility

Organize and sort transportation and driver-related paperwork
Prepare documents for electronic imaging and scanning
Scan and upload documents accurately into the company's imaging system
Follow established procedures and project checklists to ensure consistency
Communicate professionally with terminal staff and provide assistance with document organization
Maintain confidentiality and accuracy when handling company records
Complete all assigned scanning tasks within project deadlines

What we offer

Paid virtual onboarding session
Business casual dress code
Mileage reimbursement for travel to and from work location
Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Administrative Support Tech

We are looking for a detail-oriented Administrative Support Tech to provide cont...

Location

United States , Goleta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative or clerical support in an office, school, or similar setting
Strong customer service skills with the ability to interact effectively with students, parents, staff, and visitors
Proficiency in data entry and common office software, including Microsoft Word, Excel, and Outlook
Ability to organize files, maintain accurate records, and manage multiple tasks with close attention to detail
Experience scheduling appointments, preparing documents, and handling confidential information responsibly
Comfortable using office equipment and performing scanning, document handling, and general administrative support tasks
Strong written and verbal communication skills with the ability to draft routine correspondence and office materials

Job Responsibility

Support front office operations by welcoming visitors, answering questions, and directing students, families, employees, and community members appropriately
Manage administrative processes related to student registration, enrollment activity, attendance tracking, scheduling support, truancy documentation, and discipline records
Coordinate meetings and conferences for students, parents, teachers, and specialists, and organize transportation arrangements for school trips and athletic events
Maintain, update, and retrieve student information within the designated student records system while assisting with records requests and registration documentation
Track keys and district-issued equipment by keeping accurate inventory logs and custody documentation
Prepare and process paperwork for extracurricular programs and events, including verifying and submitting stipend and payroll-related information
Submit and monitor maintenance and repair requests for facilities and equipment to help ensure campus operations run smoothly
Assist with facility use coordination, order office and program supplies as needed, and prepare reports, forms, correspondence, schedules, and other administrative documents
Review records and documentation for completeness, accuracy, and compliance with established requirements while safeguarding sensitive information
Use standard office technology and software to perform clerical duties such as scanning, file organization, document preparation, and communication support

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Administrative Support Coordinator

The Administrative Support Coordinator provide support for the executive leaders...

Location

United States , Los Angeles

Salary:

20.00 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Minimum of five (5) years of administrative experience
Minimum of two (2) years of work experience providing administrative support to executive leadership
Outstanding communication skills, professional presence, and excellent organization skills
Comfortable working in a fast-paced and changing office environment
Flexible, responsible, dependable, and efficient
Energetic and focused personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Professional, articulate, and able to use good independent judgment and discretion
Proven ability to maintain correspondence, discussions, and materials in strictest confidence

Job Responsibility

Inventory, drop shipment, manage janitorial rebillable supplies
enter data into inventory management system
Job costing
access job master files and enter updates to budgeted hours per project
Run Accounts Receivable reports. review invoices and aging reports
assists the Regional Vice President and operations with collections
Schedule and/or reschedule meetings, conferences, and travel to coincide with calendars
deciding venues, menus, and layout/floor plans for events
plan on and off-site meetings, manage catering requests, and prepare meeting material
Negotiate rates and sign contracts for car and airport services, catering, restaurants, etc., related to executive business travel/meetings

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company's 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Administrative Support Assistant/Office Services Coordinator

The Administrative Support Assistant / Office Services role in our Miami office ...

Location

United States , Miami

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent required
Associate’s or Bachelor’s degree preferred
Prior experience in legal administrative support, office services, or reception is a plus
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent communication skills, both written and verbal
Strong organizational and time management skills
Ability to maintain confidentiality and handle sensitive information
Professional demeanor and dependable work ethic

Job Responsibility

Provide overflow secretarial support to attorneys and Legal Administrative Assistants
Edit, format, and proofread correspondence, memos, reports, and legal documents
Maintain calendars, schedule meetings, and arrange travel
Enter attorney time for billing and assist with monthly billing processes
Handle expense reimbursements, check requests, and invoice processing
Maintain and retrieve client files (electronic and hard copy)
Collaborate across teams
Perform general clerical tasks including copying, scanning, faxing, and filing
Prepare courier packages
Distribute mail and manage supply inventory

Fulltime

Billing Administrative Support

We are looking for a diligent and detail-oriented Billing / Administrative Suppo...

Location

United States , Long Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of one year of experience in a medical office setting
Strong organizational skills and the ability to manage multiple tasks effectively
Advanced knowledge of Microsoft Office programs, with high proficiency in Excel
Exceptional interpersonal communication skills for collaborative teamwork
Demonstrated ability to handle sensitive information with strict confidentiality
Two years of experience in Department of Mental Health billing is preferred
Proficiency in scanning, organizing files, and performing data entry
Ability to work independently while adhering to established procedures

Job Responsibility

Assist with billing processes for the mental health component of the Behavioral Health program, ensuring accuracy and timely submissions
Collaborate closely with the Billing Director to meet Department of Mental Health billing standards and deadlines
Maintain and organize sensitive patient information with the highest level of confidentiality
Perform data entry tasks to ensure accurate documentation and record-keeping
Scan and organize files efficiently to support administrative processes
Provide back-office support for billing operations, contributing to a streamlined workflow
Utilize advanced Microsoft Excel skills to manage and analyze billing data effectively
Communicate clearly and professionally in English, both verbally and in writing, to address billing inquiries
Ensure compliance with organizational confidentiality policies when accessing or handling patient information

What we offer

Medical, Dental and Vision Insurance
401K Retirement
Sick Time Off
Tuition Reimbursement

Fulltime

Administrative Support Tech

We are looking for a detail-oriented Administrative Support Tech to join our tea...

Location

United States , Goleta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support or clerical roles
Strong customer service skills with the ability to interact professionally with diverse groups
Proficiency in data entry and experience with systems such as Microsoft Excel, Word, and Outlook
Excellent organizational skills with the ability to manage files, schedules, and inventories effectively
Ability to scan, organize, and maintain records with attention to detail
Experience in scheduling and coordinating appointments or events
Knowledge of shipping and inventory functions
Familiarity with operating modern office equipment and tools

Job Responsibility

Provide technical support for school functions such as registration, enrollment, scheduling, attendance, and student discipline
Assist visitors by offering information and directions while maintaining attentive and positive interactions
Coordinate scheduling
Input, retrieve, and manage student data using proprietary systems, and maintain records with accuracy and confidentiality
Oversee inventory management and tracking for district equipment, including maintaining chain-of-custody records
Process and verify documents for programs and events, including payroll information for co-curricular activities
Manage and coordinate maintenance requests for facilities and equipment, ensuring timely resolutions
Prepare reports, forms, and applications, ensuring compliance with organizational standards
Draft correspondence, schedules, and other documents based on provided materials or instructions

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Support Specialist

We are seeking a detail-oriented and dependable Administrative Support Specialis...

Location

United States , Stow

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

Strong verbal and written communication skills
Professional phone etiquette
Excellent customer service skills
Ability to multitask and prioritize workload effectively
Dependable with strong attention to detail
Proficient in Microsoft Outlook, Excel, and Word (Minimum 1 year experience required)

Job Responsibility

Provide administrative and clerical support to the BPV Division
Answer and route incoming telephone calls professionally and efficiently
Process and distribute incoming and outgoing mail
Handle program-related documentation with accuracy and confidentiality
Process Certificate of Inspection fees
Print and mail certificates, invoices, and notices of violation
Prepare and distribute license renewal notices
Scan, file, and maintain physical and electronic records
Support division operations with additional administrative tasks as assigned
Deliver excellent customer service to internal and external stakeholders

Business support administrative services

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies...

Location

Thailand , Bangkok

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Minimum of 2-3 years’ industry experience required in a corporate environment or as a third party service provider
Good organizational and interpersonal skills with a strong customer focus
Proficient in MS Office, and possess strong written, verbal and people skills
Demonstrated intermediate to advanced written communication skills (spelling, grammar and punctuation) and verbal communications skills
Able to work independently with minimal supervision
Prioritize and manage the completion of projects in an efficient and timely manner
Ability to quickly learn how to use any Company required software may be required.

Job Responsibility

Provide general overall facility management services including continuous monitoring of office/facility
Act as an interface with client, visitors and guests
Assist Facility Management Team with tactical planning for the facilities team’s goals and objectives
Provide facility specific assistance to the project management team as needed or requested
Properly & effectively administer and maintain all services under the Facility Administrator’s responsibility
Manage & maintain facility management tasks as assigned
Ensure appropriate follow up with customers
Seek to continuously improve processes, systems and overall client satisfaction
Assist with budgetary requests, analysis and reporting
Assist with researching, analyzing and reporting budget variances

Fulltime

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