Document Preparation / Resourcing assistant Job at Randstad (Sydney)

Assistant-Human Resources

The Assistant-Human Resources role at AC Hotel by Marriott San Luis Potosi focus...

Location

Mexico , San Luis Potosi

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience
No supervisory experience
None

Job Responsibility

Answer phone calls and record messages
Create and maintain filing systems
File and maintain applicant interview documentation and records
File, track, and process employment applications
Create and type office correspondence using a computer
Audit and coordinate distribution of paychecks
Communicate to all applicants receiving a job offer the necessary documentation required to bring on first day of employment in order to complete I-9 employment verification forms
Create new employee personnel file
Design and update the display and content of employee communication bulletin boards
Post all necessary legal or regulatory notices related to Human Resources in view of all employees

What we offer

Equal opportunity employer
Access to opportunity
Fostering a rich blend of cultures, talents, and experiences
Non-discrimination on protected bases

Fulltime

Accommodation Assistant

Accommodation Assistant position responsible for various administrative and orga...

Location

Qatar , Doha

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience

Job Responsibility

Answer phone calls and record messages
Create and maintain filing systems
File and maintain applicant interview documentation and records
File, track, and process employment applications
Create and type office correspondence using a computer
Audit and coordinate distribution of paychecks
Communicate to all applicants receiving a job offer the necessary documentation required to bring on first day of employment in order to complete I-9 employment verification forms
Create new employee personnel file
Design and update the display and content of employee communication bulletin boards
Post all necessary legal or regulatory notices

What we offer

Equal opportunity work environment
Commitment to non-discrimination on any protected basis

Fulltime

Executive Assistant

We're seeking an experienced Executive Assistant to join our client's dynamic te...

Location

United Kingdom , Edinburgh

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous Executive Assistant/ Personal Assistant experience
Previous experience working with Boards
Experience drafting and formatting documents
Experience taking verbatim notes in meetings
Good organisational and time management skills
Able to work under pressure, prioritise and multitask
Effective communication skills (verbal and written)
Being adaptable to changing priorities
Good working knowledge of IT applications
Keen eye for detail

Job Responsibility

Managing and coordinating the executive diary and scheduling
Organising virtual and in person meetings
Coordinating and attending Board meetings, including minute-taking and producing formal records
Arranging travel itineraries and accommodation bookings
Coordinating catering services for meetings and events
Reserving and preparing meeting venues
Planning and executing internal and external events
Supporting the preparation and distribution of Board documentation
Welcoming and assisting visitors to the office
Taking detailed notes and tracking actions during high-level meetings

Fulltime

Executive Assistant

Dvorak Law Group is seeking a full-time Executive Assistant to join our law firm...

Location

United States , Omaha

Salary:

Not provided

Dvorak Law Group

Expiration Date

Until further notice

Requirements

Exceptional organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines
Strong communication skills, both written and verbal, with professionalism and discretion
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems
Ability to anticipate needs, think critically, and offer solutions to problems
High degree of integrity, confidentiality, and ability to handle sensitive information
Confidence and professionalism in interacting with clients, firm leadership, and staff
Flexibility, adaptability, and resourcefulness in supporting attorneys and firm executives
Strong attention to detail, with ability to review documents for accuracy and completeness
A proactive, self-directed approach to work, with a commitment to supporting the success of the firm

Job Responsibility

Create, edit, and proofread correspondence, presentations, and legal/business documents
Coordinate and handle electronic filing of pleadings and other legal documents, as needed
Manage complex calendars, coordinate meetings, and schedule travel arrangements, including flights, accommodations, and itineraries
Plan and coordinate internal and external meetings, events, and firm functions, including preparing materials and logistics
Assist with client communications, including scheduling, follow-ups, and handling inquiries in a professional and timely manner
Maintain organized electronic and paper files
handle faxing, scanning, and copying
Prepare expense reports, track budgets, and assist with billing or time entry as needed
Serve as a liaison between attorneys, clients, and staff, ensuring clear and efficient communication
Research information, compile data, and prepare reports, presentations, or summaries for firm leadership

What we offer

Group Health Insurance (shared employer/employee cost)
Group Dental Insurance (shared employer/employee cost)
401(k) Plan (employee contribution/employer match)
Long-Term Disability Insurance (employer paid)
Life Insurance (employer paid)
Vision Insurance (employee paid)
Group Whole Life Insurance (employee paid)
Short-Term Disability Insurance (employee paid)
Critical Care Insurance (employee paid)
Accident Insurance (employee paid)

Fulltime

Office Manager

Location

United States , Maui

Salary:

Not provided

Architectural Design & Construction, Inc.

Expiration Date

Until further notice

Requirements

Report to the Administration Manager
Work with all Managers and Employees of ADC and NAI in any way to achieve the goals and vision of the Company
Support staff to Architects, Construction, and Administration with all daily operations and clerical functions
Protect information that is confidential and proprietary
Assist all Managers and Employees in facilitating confidential business matters
Protect the financial interests and integrity of the Owner, Company, employees, investors, and associates
Adhere to all professional, municipal, and Company policies, requirements, and procedures
Proactively provide outstanding customer service to all
Conduct all Company business in a way that conveys ADC’s ethics and integrity
and builds a relationship of trust and respect

Senior Medical Writer - FSP

As a Medical Writer at Parexel, your strong scientific knowledge, writing skills...

Location

United States

Salary:

Not provided

Parexel

Expiration Date

Until further notice

Requirements

Bachelor's degree in Life Sciences/Health Related Sciences or equivalent
Demonstrated understanding of clinical research, the drug development process, and industry guidelines and regulations, e.g., ICH-GCP
Extensive clinical/scientific writing skills
Scientific background essential
writing experience includes multiple clinical documents: study reports, study protocols, or CTD documents or similar
Advanced word processing skills, including MS Office (expertise in Word)
software and systems knowledge or ability to learn and adapt to various IT systems: document management systems, collaborative authoring (e.g., SharePoint), and file conversion and databases (Excel)
Fluent in written and spoken English with appropriate attention to phraseology, grammar, and punctuation
Excellent interpersonal, verbal, and written communication skills
Ability to consistently produce documents of high quality

Job Responsibility

Author Clinical Documents: Gather, review, analyze, and evaluate pertinent resources to prepare, develop, and finalize clinical documents for submission to regulatory authorities, including but not limited to: briefing documents, investigator brochures, study protocols, model informed consents, interim and final clinical study reports, common technical document (CTD) clinical overviews and summaries, safety update/aggregate reports, and integrated summaries of safety and efficacy
Revise document drafts based on the review comments from team members to ensure inclusion of all relevant input
Follow required standard operating procedures (SOPs), templates, guidelines, regulations, client instructions and other processes, as applicable
Perform literature searches/reviews as necessary to obtain background information and training for development of documents
Review statistical analysis plans and mock statistical output to determine appropriateness of content/format for clinical writing
Quality Control: Ensure that all work is complete and of high quality prior to team distribution or shipment to client
Confirm data consistency and integrity across the document
Prepare documents for publishing readiness, when applicable
Ensure document structure, content, and style adheres to FDA/EMA or other appropriate regulatory guidelines, and comply with departmental, corporate or client SOPs and style guidelines, as applicable
Provide suggested alternative content when contributors provide content that does not meet document needs

What we offer

Foster a culture of inclusivity, collaboration, and support
Continuous learning from being mentored to job shadowing, job rotation, and stretch assignments, as well as becoming a mentor or leading a team
Development and promotion based on global standards and your personal development plan
Supportive and inclusive environment
Career growth and development
Mentorship
Flexible work
Diverse projects
Culture of excellence
Global exposure

Executive Assistant

Dvorak Law Group is seeking a full-time Executive Assistant to join our law firm...

Location

United States , Omaha

Salary:

Not provided

Dvorak Law Group

Expiration Date

Until further notice

Requirements

Exceptional organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines
Strong communication skills, both written and verbal, with professionalism and discretion
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems
Ability to anticipate needs, think critically, and offer solutions to problems
High degree of integrity, confidentiality, and ability to handle sensitive information
Confidence and professionalism in interacting with clients, firm leadership, and staff
Knowledge of legal terminology, forms, documents, and procedures preferred but not required
Flexibility, adaptability, and resourcefulness in supporting attorneys and firm executives
Strong attention to detail, with ability to review documents for accuracy and completeness
A proactive, self-directed approach to work, with a commitment to supporting the success of the firm

Job Responsibility

Create, edit, and proofread correspondence, presentations, and legal/business documents
Coordinate and handle electronic filing of pleadings and other legal documents, as needed
Manage complex calendars, coordinate meetings, and schedule travel arrangements, including flights, accommodations, and itineraries
Plan and coordinate internal and external meetings, events, and firm functions, including preparing materials and logistics
Assist with client communications, including scheduling, follow-ups, and handling inquiries in a professional and timely manner
Maintain organized electronic and paper files
handle faxing, scanning, and copying
Prepare expense reports, track budgets, and assist with billing or time entry as needed
Serve as a liaison between attorneys, clients, and staff, ensuring clear and efficient communication
Research information, compile data, and prepare reports, presentations, or summaries for firm leadership

What we offer

Group Health Insurance (shared employer/employee cost)
Group Dental Insurance (shared employer/employee cost)
401(k) Plan (employee contribution/employer match)
Long-Term Disability Insurance (employer paid)
Life Insurance (employer paid)
Vision Insurance (employee paid)
Group Whole Life Insurance (employee paid)
Short-Term Disability Insurance (employee paid)
Critical Care Insurance (employee paid)
Accident Insurance (employee paid)

Fulltime

HR Assistant

This is an exciting opportunity to join a dynamic, fast-growing accountancy and ...

Location

South Africa

Salary:

Not provided

Streets Chartered Accountants

Expiration Date

Until further notice

Requirements

Strong organisational skills and exceptional attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to manage multiple tasks and prioritise effectively in a fast-paced, growing organisation
Previous HR experience or exposure to HR responsibilities is beneficial
Familiarity with HR systems/software is an advantage
Understanding of employment legislation and HR best practices
CIPD qualification or currently working towards it (preferred)
A proactive mindset, eagerness to learn, and a strong commitment to professional growth within HR

Job Responsibility

Deliver all HR transactional administration relating to employees’ terms and conditions throughout the employment lifecycle
Process HR transactions professionally, efficiently, and with high accuracy
Maintain and update employee records in accordance with company policies and data protection regulations
Prepare HR documentation, including employment contracts, offer letters, policy updates, and reference letters
Update and maintain HR systems and databases, ensuring accurate and up-to-date information
Produce HR reports as required, such as absence data, turnover statistics, and headcount reports
Ensure all HR processes comply with employment legislation and internal company policies
Manage documentation related to statutory requirements, including right-to-work checks and employee certifications
Support the HR team with audit preparation and compliance reviews
Assist the Talent Acquisition Lead by posting job adverts, screening applications, and coordinating interviews

Fulltime

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Document Preparation / Resourcing assistant

Job Description

Job Responsibility

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