Document Management Specialist Job at Octagon Professionals (Noordwijk)

Document Management Specialist

We are currently looking for a Document Management Specialist join the Operation...

Location

Greece , Paiania

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Engineer/IT or relevant field
6+ years of experience
3+ years of experience in Document Management
Working experience with industry standard document management systems
Effective communication and interpersonal skills
Strong problem-solving skills and attention to detail
Experience with leading the implementation of change projects
Experience with EPC is strongly preferred.

Job Responsibility

Lead change management to seamlessly deploy new solution on the selected in-flight multidisciplinary project
Timely problem-solve all issues that arise, to ensure business continuity and stakeholders buy in
Engage with project teams, IT and external developers to ensure deployment success, and escalate as appropriate to address blockers
Train and upskill project teams in use of DMS
Drive the deployment of new DMS solution across the organization, to enhance project execution and business operation efficiency
Upskill growing team of Document Controllers
Collaborate with IT, external developments, leadership and internal stakeholders to ensure seamless integration of DMS across the project lifecycle
Identify and promote opportunities where DMS can facilitate additional business operations
Drive culture of change within the division to adopt and maximize the benefits of digital transformation initiatives
Serve as a liaison between the project execution team and executive leadership to report progress, challenges, and recommendations related to DMS embedment

What we offer

Competitive remuneration package
Ticket Restaurant Card
Group Health Insurance program
Discount on the household electricity bill
Pension Plan
Cooperation, creativity and innovation: we adopt flexible cooperation models to achieve fast results and increased productivity.

Fulltime

Project Management Specialist - Project Manager

Are you a”Project Management Specialist - Project Manager” looking for a new opp...

Location

Canada , Toronto

Salary:

Not provided

Randstad

Expiration Date

January 26, 2026

Requirements

Post-secondary education in Business Administration, Computer Science, or an equivalent combination of education and/or experience
Project Management Professional (PMP) certification
8-10 years of hands-on experience managing all aspects of IT projects in large project management and program management in Government jurisdictions and or large private sector organizations
Extensive experience in AI project implementation
Strong Proficiency in tools such as MS Project, JIRA, and MS Office
Good knowledge of municipal and interrelated government legislation, policies and procedures
Demonstrated expertise in scope and timeline management, budget and resource management, risk and issue management, and organizational change management
Proven ability in business transformation, critical path identification, and timely decision-making across complex, multi-stakeholder environments
Extensive experience with traditional and innovative project management processes, techniques, and tools across agile, waterfall, and iterative methods
Project excellence spanning Governance, Definition, Planning, Project Management & Control, Financials and Close-out

Job Responsibility

Ensure project technical deliverables arrive within agreed scope, quality, timelines, and cost using project management tools and methodologies
Lead and manage all stages of the project lifecycle
Lead and manage the development of detailed scope requirements, budgeting, resource management, planning and scheduling, monitoring, and reporting progress
managing and mitigating issues and risks
reviewing, preparing and executing change requests
Develop, manage and report on detailed project plans of varying levels of complexity that make major business transformations
Manage all aspects of assigned projects, including the project charter, project plan and schedule, progress, budget, risk management, issue management, change management, resource management, quality review/best practices
Lead teams of technical staff, client representatives, contractors, consultants, vendors, and other intra/interdivisional stakeholders to implement projects effectively
Lead, facilitate and contribute to the design, creation, development, and sustainment of corporate standards for Technology Services, including formalized project management methodology, change management, application development and migration
Lead, participate in or oversees the preparation of or prepares and/or supervises the preparation of various formal contractual documents such as: Request for Expression of Interest (REOI), Request for Information/Proposal/Quotation/Resource (RFI/P/Q/R), ITAPP, Statement of Work (SOW), Memorandum of Understanding (MOU) and Service Level Agreements (SLA)

What we offer

You will have an opportunity to work with a leading employer in the local market
Potential for extension

Document Control Specialist III

The ideal candidate should possess expertise in Gas, Liquids, and Power projects...

Location

Canada , Edmonton

Salary:

Not provided

Randstad

Expiration Date

January 15, 2026

Requirements

Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience
A minimum of three (3) years of experience in a project environment or equivalent related field
Demonstrated expertise in identifying, tracking, and managing data pertaining to assets
Proven ability to work autonomously and with minimal supervision
Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams
Experience and/or developmental knowledge of SharePoint or other document control systems
Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables
Exceptional analytical, interpretive, organizational, and problem-solving skills
Capacity to handle a high workload, tight timelines, and high-impact activities
Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements

Job Responsibility

Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan
Demonstrating proficiency in MTR, NDE, hydrotest, and construction records turnover requirements, with the ability to validate equipment tag data to ensure alignment with vendor and commissioning records
Compiling project turnover documentation in accordance with Business Unit specifications, utilizing tools such as Adobe Acrobat and Bluebeam
Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements
Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata
Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment
Proactively resolving problems and providing innovative solutions
Assisting in the continuous improvement and development of data management standards, practices, and protocols
Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities
Recommending process improvements to enhance efficiencies within the team and stakeholder groups

!

SAP Documentation Quality Specialist

At LeverX, we have had the privilege of working on 1,500+ SAP projects, includin...

Location

Salary:

Not provided

LeverX

Expiration Date

Until further notice

Requirements

University degree in IT, Project Management, Linguistics, Technical Writing, or related fields
2–3+ years of experience as a Documentation Specialist, Quality Analyst, PMO Analyst, or SAP Project Coordinator
Understanding of Project Management methodologies
Good understanding of SAP project documentation types (BRD, FS, TS, Test Cases, Training Docs, etc.)
Proficiency with tools such as MS Office or Google Workspace, Confluence, SharePoint, Jira, and PDF/Word review tools (Track Changes, Comments, Version Control)
Familiarity with document versioning and approval workflows
English B2+

Job Responsibility

Develop and maintain templates, checklists, and formatting standards for SAP project documents (BRD, FS, TS, Cutover Plan, Test Scripts, etc.)
Guide project teams on documentation structure, compliance, and alignment with SAP Activate/ASAP/PMO methodology standards
Review documentation for completeness, accuracy, consistency, and adherence to corporate templates and terminology
Manage the document register and the review, approval, and release workflow
Prepare quality audit reports, identify non-compliance issues, and recommend corrective actions
Conduct training and collaborate with PMO to ensure transparency and high documentation quality across projects

What we offer

89% of projects use the newest SAP technologies and frameworks
Expert communities and internal courses
Valuable perks to support your growth and well-being
Employment security: We hire for our team, not just for a specific project. If your project ends, we will find you a new one
Healthy work atmosphere: On average, our employees stay in the company for 4+ years

Records Management Specialist

This position is responsible for responding to inquiries and processing applicat...

Location

United States , Landover, MD

Salary:

Not provided

PN Automation, Inc

Expiration Date

Until further notice

Requirements

High School Diploma
BS degree preferred
Three (3) years related experience with two (2) years direct experience processing documents and at least one (1) year of office, records, or computer experience
Technical background with knowledge of folder structure systems for electronic documents
Proficient with office automation tools such as Microsoft Office and other common desktop applications
Must have a combination of excellent analytical skills and attention to detail
Possess excellent verbal and written communication skills
Ability to lift and move standard boxes (35 lbs.)
Must be able to work in a fast-paced paper and electronic production environment
Requires ability to bend and stretch to reach files, and push a fully loaded mail cart

Job Responsibility

Process paper and electronic documents in accordance with current SOP's
Selection of appropriate method from a wide variety of procedures or simple interpretations of a limited number of SOP's
Understanding multiple data entry systems
Selection and identification of relevant data, labeling, jackets, logging, assignments and all associated data entry with a high level of accuracy
Perform data entry functions, as needed
Redact patient and/or manufacturer data

Fulltime

Document Control Specialist

We are looking for highly organized and data driven Document Control Specialist ...

Location

Salary:

Not provided

AM Technical Solutions

Expiration Date

Until further notice

Requirements

Strong inter-department coordination and communication skills
Proficiency in Microsoft Office, including Access, Excel, Word, and knowledge of PDF markup tools
must have strong working knowing of Excel and database management
Familiar with standard concepts, practices, and procedures within document control or construction document control field
Familiar with security of documentation or understanding of information security guidelines
Strong eye for detail and ability to work through issues w/o supervision

Job Responsibility

Review documentation for errors and incomplete information
File documentation both hard copy and electronically
File, audit, track and maintain incoming and outgoing document tracking system of confidential and non-confidential construction documents according to established procedures and standards for security and document organization
Maintain digital and paper-based documentation
Assist construction management and engineering personnel in preparation, revision, routing and distribution of quality documentation and procedures

Unit Facility Management Specialist

IKEA Wembley is hiring a Unit Facility Management Specialist to create safe, com...

Location

United Kingdom , London

Salary:

37000.00 GBP / Year

IKEA

Expiration Date

Until further notice

Requirements

Knowledge of how to plan, organize, and manage costs and expenditures for a given area, as well as assess and mitigate risks in a business environment
Understanding of the FM scope, delivery model, and business processes including work order management, contract and supplier management, and both hard FM services (e.g., technical maintenance, IT equipment) and soft FM services (e.g., cleaning, pest control, waste management)
Knowledgeable about sustainability in FM, including energy and water consumption, waste management, and transforming operations to be climate positive and contribute to a circular society
Familiarity with IKEA's corporate identity, core values, and vision
Leadership, collaboration, service-mindedness, and alignment with IKEA culture and values

Job Responsibility

Manage FM services to ensure safety, compliance, maintenance, and improvements for a safe and operational environment
Coordinate tasks with internal teams and external FM suppliers, and report on service quality
Conduct checks, participate in audits, and manage FM tools and documentation
Support tendering processes, contribute to goal setting, budgeting, and business planning
Ensure compliance with regulations, collaborate with 3rd parties, and provide technical support for FM operations and projects

What we offer

15% IKEA discount & discount portal
Life assurance of 4 times your pay
Enhanced statutory pension contributions & interest-free loans
Season Ticket Transport Loan with a 15% subsidy
End-of-year gift

Fulltime

Product Management Data Specialist

The Product Management Data Specialist is responsible for the execution of produ...

Location

United States , San Diego

Salary:

Not provided

SoftClouds

Expiration Date

Until further notice

Requirements

BS in Business, Web/Software Development, Information Systems or related experience
Minimum of 3 years experience
Experience with product bill of materials and configuration preferred
Highly proactive, extremely organized, self-starter capable of managing several projects at the same time
Ability to drive efficiency for the global Product Management team pursuing solutions and providing recommendations for enhanced operations
Able to build positive business relationships and work collaboratively across organizational and regional boundaries
High level of customer service with effective communication and presentation skills
Attention to detail and accuracy
Demonstrates proficiency with Microsoft Office products especially Excel
Experience with Jira and Confluence preferred

Job Responsibility

Support the Product Managers across regions through management and coordination of key processes, including but not limited to launching new products, keeping existing products up to date, price changes, and product discontinuations
Execute all data requests for new products and updates to existing products
Maintain and provide accurate product information and pricing information for Client channel partners and Client personnel through printed materials, PDF documents for distribution via channel applications and in quoting and ordering systems
Setup new product, option package configurations, NAGS/Key account specific items, pricing, and other relevant information in ordering systems such as Oracle Configurator, SAP Variant Configurator, Data Admin, , and Dealer Quote to Order
Conduct validation sessions with Product Manager(s), Inside Sales representative and Product Call Center representative to ensure product is set up accurately prior to launch
Create supporting product documentation including price pages and bid specifications that will be provided for Marketing and other interested functions
Entry and continued management of product specifications and auto order rules in systems to ensure distribution channel is working off the latest information
Manage product information through entire product life cycle from creation to discontinuation ensuring that all systems are updated appropriately throughout
Identify and execute operational improvement initiatives and communicate implemented solutions to Product Managers and other affected departments across regions
Lead the cleansing, normalization and standardization of global product information including part numbers, descriptions, specifications and other related data working with Product Managers, ECOCs, Inside Sales, and IT

Fulltime

Document Management Specialist

Octagon Professionals

Location:
Netherlands , Noordwijk

Category:
IT - Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 11, 2026

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Octagon Professionals

Location:Netherlands , Noordwijk

Category:IT - Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:January 11, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Location:
Netherlands , Noordwijk

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IT - Administration

Contract Type:
Not provided

Job Posted:
January 11, 2026